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November 8, 2007 Meeting Minutes
TIME AND PLACE OF MEETING

Mr. Filipone called the meeting to order at 7:1 0 p.m. at the East Windsor Town Hall in  Broad Brook.

QUORUM

MEMBERS PRESENT:
EDWARD FILIPONE, Chairperson
GILBERT HAYES
DALE NELSON
GARY GUILIANO
LEN NORTON
NOREEN FARMER
MARY SZABO

MEMBERS UNABLE TO ATTEND
EDWARD FARRELL (Scheduled)

Also present:
Chrissy Rocco Caruolo – Webster Bank Representative

MOTION: To approve the Capital Improvement Planning Committee minutes of                        October 18, 2007, as submitted.
                Made by Mr. Hayes, seconded by Ms. Nelson
MEMBERS IN FAVOR (Szabo abstained).  MOTION CARRIED


MOTION: To approve the Capital Improvement Planning Committee minutes of                        October 25, 2007, as submitted.
                Made by Mr. Hayes, seconded by Ms. Szabo
MEMBERS IN FAVOR (Nelson abstained).  MOTION CARRIED


MOTION: To approve the Capital Improvement Planning Committee minutes of                        November 1, 2007, as submitted.
                Made by Mr. Norton, seconded by Mr. Hayes
ALL MEMBERS IN FAVOR.  MOTION CARRIED

DISCUSSION:

Mr. Filipone provided the Committee with backup on the outstanding questions he needed to address, including a quote for the removal and transport of the Annex Boiler and information on car insurance impact for adding town vehicles, the Police Department everyday use of the Intrepid, although it is unassigned it is used for out of town commitments.   He also provided a letter from the Fire Marshal where it is stated that the entirety of East Road is used and important, as well as an updated quote from Mellissa Green for the Storage/Office facility.  There was no information available on the cost of asphalt for the WHPFD driveway request.  

The members went through all of the items requested and kept in mind the goal of the 2009 requests and its impact on the budget, incorporating the needs of the town with the demands and tolerance of the taxpayers.  The attached spreadsheet provided by Ms. Caruolo of Webster Bank was created as a result of this all discussions to date and this meeting’s final decisions.  It provides the Committee’s conclusions as to what the Capital Improvement Plan for this year will be.  The following provides information on specific items for future reference and specific discussion for future procedure for the CIP.

Extensive discussion took place regarding the idea of bonding large items. Ms. Farmer reminded the Committee that Bonds need to be paid back and with an outstanding bond to be paid back there is impacts on the budget while it is being paid off.  Also she felt it was dangerous to gain an attitude to just bond big projects due to the good bond rating of the town. The Capital Improvement Plan is a plan to budget monies for large projects.  Mr. Hayes reiterated his thoughts that the CIP should be an annual line item in the budget of $1 million and that the Committee picks those projects each year it feels the $1 million line item should be spent on.  Ms. Caruolo also provided input on bond issue and costs associated with it, as well as brief information regarding leases for equipment.   Mr. Hayes provided thoughts on leasing of fire trucks as he is aware that Thompsonville Fire Department leases their fire apparatus.  Mr. Hayes will get some information the leasing idea for the Board of Selectmen.   

East Road Bridge.  The Committee took into consideration the letter from Mr. Simpkins and posed questions as to the actual use of the road and evidence and presentation given to the Committee regarding the poor state of the bridge.  The Committee kept in the planning money for this bridge and felt it was important to forward the bridge issue on to the Board of Selectmen for consideration.

MOTION: To recommend the Board of Selectmen investigate the closing East Road                   Bridge (between Rockville Road and Middle Road) due to the evidence of its                      deterioration.
                Made by Ms. Farmer, seconded by Mr. Norton
Vote:           In favor:  Hayes, Nelson, Guiliano, Farmer, Szabo, Norton
                Opposed:  Filipone
MOTION CARRIED.

The WHPFD request was broken out into two years so more investigation could be done regarding possible lease of vehicle and so the Department can provide the Town with more concrete specs for the apparatus.   The same was true for the four season facility for Parks and Recreation – put the full amount of money needed for a four season facility aside so it can be built correctly and completely when the money is in place.  The staff vehicles are requested for one this year and one next year. The request for the Park and Recreation office remodel was removed, as was the landscaping for the Town Garage.  In discussing the town building repairs put into the CIP, Ms. Farmer mentioned that is an appropriate place to put the request, but it needs to be remembered at budget time that those repair costs that exist in the operating budget will be removed – as they are now located in the CIP budget.  The sidewalk request was reduced as well as there are reserves that can be used.  The police department cruiser replacement of 2/3/2 was added to the plan to complete the five year picture.  

MOTION: To recommend to the Board of Selectmen the 2009-2013 Capital                            Improvement Plan as revised and attached hereto.
                Made by Mr. Norton, seconded by Ms. Nelson
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

MOTION: To adjourn at 8:45 p.m.
                Made by Mr. Norton seconded by Ms. Nelson
ALL MEMBERS IN FAVOR.  MOTION CARRIED.


Respectfully submitted,


Cynthia D. Croxford
Recording Secretary

**Please be advised, the attachment to these minutes can be located in the East Windsor Town Clerk’s File.  The website does not have the attachment as it is not compatible with the Town website system.