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March 18, 2006 SPECIAL Meeting Minutes
Charter Revision Commission
SPECIAL MEETING
of
March 18, 2006
9:00 A.M.
East Windsor Town Hall, 11 Rye Street, Broad Brook


MINUTES

I.      Call Meeting to Order

Mr. Leborious called the meeting to order at 9:10 a.m. at the East Windsor Town Hall, 11 Rye Street, Broad Brook, CT

II.     Attendance:  Present:  Richard Leborious, Chairman,  Edward Filipone, Kathy Bilodeau, John Parda, Joe Roberts (left 10:30 a.m.), Noreen Farmer, Cliff Nelson
Unable to attend:  Peter Nevers (scheduled), Ralph Saunders (scheduled)

III.    Approval of Minutes:  March 13, 2006

MOTION: To approve the minutes of March 13, 2006, as submitted
                Made by Ms. Farmer, seconded by Mr. Filipone
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

IV.     Added Agenda Items – None.

V.      Public Participation – None.

VI.     Written Communications

A memo will be sent to the Town Attorney advising that the draft Charter will be sent to him soon.

VII.    Continued Review of existing Charter and potential revision(s)

The Board spent the morning revising current Chapter Eight discussing the current charter and how to draft the charter to incorporate the Town Administrator into the financial picture and address concerns expressed by agencies and residents.

The requirement of audit for agencies and the cost involved was discussed. Language was changed to allow the Board of Finance to determine the type of audit required by an agency.

The dates of the budget process were addressed and shifted based on several requests for agencies. Extensive discussion also took place on how the budget progresses from the Town Administrator to the Board of Selectmen to the Board of Finance.

The current Capital Improvement Planning Committee and its role in the budget was discussed.  The Town Administrator will present the Capital Improvement program as recommended by the Capital Improvement Planning Committee along with any additional recommendations to the CIP.  

Brief recess 10:20 -10:30 a.m.

Public hearings and town meetings as they are held currently and how the town meeting will play a role with an automatic referendum was discussed.  It will be an opportunity for the residents to have discourse about the budget and then adjourn to a referendum.  

The budget will go to referendum automatically.  The Commission did not limit the number of referendums, but added language stating that if the referendum has a vote by less than 25% of the voters, notwithstanding a negative impact, the recommended Board of Finance budget is adopted.  If there is a genuine interest in voting down the budget, it will promote enough interest to do so in a referendum vote.    The language was drafted as to procedures should it fail at referendum.  

Current actions for transfers of line items, voting districts and hours of referendums were discussed.

The Commission will get the latest draft at their next scheduled meeting.

VIII.   Discuss and schedule Public Hearing – tabled to the next meeting.

IX.     Adjournment

MOTION: To adjourn at noon.
                Made by Ms. Farmer, seconded by Mr. Leborious
ALL MEMBERS IF FAVOR.  MOTION CARRIED.

Respectfully submitted,


Cynthia D. Croxford
Recording Secretary