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September 28, 2005 Minutes
TOWN OF EAST WINDSOR
BOARD OF FINANCE MEETING
SEPTEMBER 28, 2005


The Board of Finance meeting was called to order at 7:40 p.m. at the East Windsor Town Hall.

Members Present:  
Gilbert Hayes, Acting Chairman
Denise Sabotka
Dale Nelson
Jack Mannette,
Linda Roberts, First Selectman
Laurie Whitten, Town Planner
Mary Szabo, Town Treasurer

Members Absent:
        Paul Catino, Chairman
        Albert Floyd, Secretary
        Edward Farrell
        William Dove


APPOINTMENT OF ALTERNATES

Motion: To move Mr. Mannette from an alternate member of the Board to a full-time member.

        Mr. Hayes / Ms. Sabotka / unanimous

Motion:  To move Dale Nelson from an alternate member of the Board to a full-time member.

        Ms. Sabotka / Mr. Hayes / unanimous


PREVIOUS MINUTES

Regular Meeting  - August 17, 2005

Motion:  To approve the minutes of the August 17, 2005 Board Meeting.

        Ms. Sabotka / Ms. Nelson / unanimous


COMMUNICATIONS

Police Department notified in writing of an anticipated $8,000 shortfall due to pensatory time off requests.  It was suggested that the proper procedures are for the Chief to first go to the First Selectmen.  The question was asked as to whether or not we acknowledge the shortfall and the recommendation was that we wait and no action be taken until the proper procedures are followed.



TREASURER’S REPORT

See Treasurer’s report to the Board of Finance marked Exhibit A attached hereto and made a part hereof.  

Motion:  To accept the Treasurer’s report dated September 21, 2005 as is.

        Ms. Nelson / Ms. Sabotka / unanimous


REQUESTS/RECOMMENDATIONS FROM THE BOARD OF SELECTMEN    

Added appropriation for consulting Services for Planning and Zoning commission for rewrite of Planning and Zoning Regulations – continued from August meeting.

Town Planner, Lori Whitten, distributed pending Applications and reviewed her presentation RE:  Update of the Subdivision & Zoning Regulations marked Exhibit B attached hereto and made a part hereof.  

Motion:  To move $16,450 from contingency (1-01-50-8410-8-890-0000) to Planning’s Professional Services line (1-01-10-1124-330-0000-0) for the purpose of hiring consultants to assist in re-writing the Town’s Zoning Regulations, with the funds to be used for this purpose only, contingent upon the Planning & Zoning Commission establishing defined deliverables for each amount spent.

        Mr. Mannette / Ms. Sabotka / unanimous


Farmland Preservation Proposal – continued from August meeting.

Mr. Mannette requested that the agenda item be tabled.  First Selectmen, Ms. Roberts, explained that this item should no longer be an agenda item, it would have had to go on the ballot for November 8th and the Board of Selectmen did not approve it.  It has to be approved simultaneously or it is a dead issue and cannot go on ballot, it did not meet the timeframe and a town meeting would need to be held to pass it.  There was further discussion that this item will be brought up again later this year or in 2006.


OLD BUSINESS

Letter to Town department, agencies and commissions regarding input for Annual Report.

It was discussed that Mr. Dove elected to prepare the letter and the Treasurer, Ms. Szabo, will send the notice.

NEW BUSINESS

Recording Secretary

Lori Holden has taken on the role as the new Recording Secretary.  It was discussed that a list of duties and what is expected from everyone be put together and given to her.  

Charter Revision.

Motion:  To table the participation in Charter Revision agenda item.  

        Ms. Nelson / Ms. Sabotka / unanimous

There was discussion that this item was important for the Board Members to review and it will be put on the next agenda.


ADJOURNMENT

Motion:  To adjourn at 8:55 p.m.   

Mr. Mannette / Ms. Nelson / unanimous



Respectfully submitted,



Lori P. Holden
Recording Secretary


The official minutes with attachmetns can be located in the Town Clerk's Office.