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October 19, 2005 Minutes
TOWN OF EAST WINDSOR
BOARD OF FINANCE MEETING
October 19, 2005


The Board of Finance meeting was called to order at 7:33 p.m. at the East Windsor Town Hall.

Members Present:  
Paul Catino, Chairman
Gilbert Hayes
Denise Sabotka
Dale Nelson
Jack Mannette
Edward Farrell
William Dove
Linda Roberts, First Selectman
Laurie Whitten, Town Planner
Mary Szabo, Town Treasurer

Members Absent:
        Albert Floyd, Secretary
        


APPOINTMENT OF ALTERNATES

Motion:  To move Dale Nelson from an alternate member of the Board to a full-time member.

        Ms. Sabotka / Mr. Hayes / unanimous


PREVIOUS MINUTES

Regular Meeting  - September 28, 2005 – One correction to be made under Communication on the first page, first line the word pensatory should be compensatory.  

Motion:  To approve the minutes of the September 28, 2005 Board Meeting.

        Mr. Hayes / Ms. Nelson / unanimous


COMMUNICATIONS

No discussions.


TREASURER’S REPORT

See Treasurer’s report to the Board of Finance marked Exhibit A attached hereto and made a part hereof.  Treasurer will keep the Board of Finance advised on Gasb 40 & 45 the OPEB (other Post Retirement Benefits).

Motion:  To accept the Treasurer’s report dated October 19, 2005 as is.

        Mr. Farrell / Ms. Nelson / unanimous



REQUESTS/RECOMMENDATIONS FROM THE BOARD OF SELECTMEN    

To recommend to the Board of Finance, a transfer of $115,000 from the site acquisition account (1-08-55-1025-7-799-0478-0) to the site improvement line (1-08-55-1025-7-799-0473-0).

Director of Parks & Recreation, Melissa Green, Regulations discussed improvement to be made to improve the facilities at East Windsor Park and the Town Hall Annex as described in Exhibit B attached hereto and made a part hereof.  It was clarified that the project would be overseen by the Building Committee and signed off by the Selectman’s Office.  In addition there was a question raised as to whether or not the figures in Exhibit B were bids or estimates and it was clarified that they were solid, but there were estimates on the paving.  It was also questioned as to whether or not fees were being charged for the use of the parks and indication was made that there was an entrance fee of $1 when the park is open, however, when it is closed anyone can go in and use it.

Motion:  To recommend a transfer of $115,000 from the site acquisition account (1-08-55-1025-7-799-0478-0) to the site improvement line (1-08-55-1025-7-799-0473-0).

        Ms. Sabotka / Mr. Hayes / unanimous



OLD BUSINESS

Letter to Town department, agencies and commissions regarding input for Annual Report.

A packet of information for each agency and committee for input on the annual report was provided from Ms. Szabo to Mr. Dove.  It was indicated that there was no information at this time needed from the Board.  The Auditors report will be available at the November meeting.

Recording Secretary List of Duties

A list of duties was distributed.  The Treasurers Report will be added to the packet of information that goes out prior to each meeting.  It was recommended that electronic notification of changes/revisions should be used.  Any changes on the day of a meeting should be done by telephone.   A paragraph 4 was added to the list indicating that changes to meetings will be made through electronic communications to the Board Members no later than 4pm the day of a meeting.  Any changes after 4pm will be made by the Treasurer's office. It was accepted by consensus.

Farmland Preservation Proposal

After further discussion it was decided that nothing further could be done until the Farmland Preservation Committee puts in a request.  No action to take at this time.



NEW BUSINESS

Motion:  To take new Business item C out of order.

        Ms. Sabotka / Ms. Nelson / unanimous


C.   Proposed Developers Agreement/North Road Sewer

      Paul Anderson, Chairman of Water Pollution Control Authority (WPCA), Kevin Leslie, Superintendent and Tom Davis distributed and presented the proposal and Developers Agreement marked Exhibit C attached hereto and made a part hereof.  After lengthy discussions, the Board of Finance is questioning Page 6, Paragraph B of the Agreement and is recommending that it be reworded regarding the installment and liability to the Town of East Windsor indicating a maximum amount of liability to the Town.  The Board has requested that the Board of Selectman put together a Debt Schedule and provide more detail on the repayments.  This matter will be heard again at the November 16th meeting.


Participation in Charter Revision.

Mr. Mannette has recommended that the Board invite and hold a joint meeting with the Charter Revision Committee at the December 21st meeting.

Department Audits for Discussion – Fire and Cemetery

Nothing provided to date from Cemetery.  It was noted that the Charter states an Audit and it was recommended that a dollar threshold be put on audits.  Mr. Mannette will draft a proposed motion.  After further discussion, it was decided that a 3-Tier approach to Audit requirements would be discussed at the next meeting.  Mr. Mannette will be presenting recommendations to the Board.  In addition, it was advocated that both Fire Department work with the Public Safety committee regarding their financial structure.  Some ideas will be presented on this subject at the next meeting.


Motion:  To go into Executive Session at 10:25 with Dick Sherman.

        Ms. Nelson / Ms. Sabotka / unanimous


EXECUTIVE SESSION

Pending Litigation

Executive Session ended at 11:08 pm

ADJOURNMENT

Motion:  To adjourn at 11:08 p.m.   

Ms. Sabotka / Mr. Farrell / unanimous


Respectfully submitted,

Lori P. Holden
Recording Secretary


Attachments can be viewed in the Town Clerk's Office.