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December 12, 2007 Meeting Minutes
EAST WINDSOR BOARD OF FINANCE
EAST WINDSOR, CONNECTICUT



MINUTES OF DECEMBER 12, 2007


Ms. Farmer called the meeting to order at 7:30 p.m in room N-4 at the East Windsor High School.

Present:  Board of Finance Members Jason Bowsza, Marie DeSousa, Noreen Farmer, Robert Little, Jack Mannette, Dale Nelson, Kathy Pippin (alternate) and Treasurer Mary Szabo.

I.      Appointment of Alternates

        None


II.     PREVIOUS MINUTES

        Ms. Nelson moved, and Mr. Mannette seconded a

        MOTION:  To approve the minutes of October 17, 2007.

        Voting for the motion:  Farmer, Little, Mannette, Nelson
        Abstaining:  Jason Bowsza, Marie DeSousa
        The motion passed.


III.    ELECTION OF OFFICERS

        Ms. DeSousa nominated Noreen Farmer for the position of Chair.
Ms. Nelson seconded the nomination.
Nominations were closed.

Ms. Farmer was unanimously elected for the position of Chair.

Ms. Nelson nominated Marie DeSousa for the position of Secretary/Clerk.
Mr. Bowsza seconded the nomination
Nominations were closed.

Ms. DeSousa was unanimously elected for the position of Secretary/Clerk.


IV.     COMMUNICATIONS

        A.      Legal Bills

                Information distributed

        B.      CRRA

                Information distributed



        C.      Resident Letter re Allocating Funds to the Warehouse Point Library Association
                
                Information Distributed

        D.      Budget Analysis

Information re 7 year budget growth, salaries and benefits distributed.  Any questions should be directed to Mr. Mannette, who will report on the analysis at the next meeting.  

        E.      Legal Opinion re Employee Agreements executed by the Police Commission

                Information distributed.

        
V.      TREASURER’S REPORT

Ms. Szabo reported a current cash balance of $6,444,249.72 and a total tax collection of $12,519,629.16 and that the town has received 25% of ECS money.  Gas, oil and vehicle maintenance has been expended over the recommended 45.8% for this time period.  Ms. Szabo informed the Board that three actuarial firms have been interviewed and a selection will be made by the end of the week.


VI.     OLD BUSINESS

        A.      Oil/Gas Expenditures

        Ms. Farmer discussed an ongoing budget deficit in Oil/Gas line items for several departments.   The figures need further analysis and will be discussed in detail at
        the January board meeting.


VII.    NEW BUSINESS

        A.      2008 Meeting Schedule

                Upon motion by Ms. DeSousa, seconded by Mr. Little, it was unanimously

                VOTED:  To approve the schedule as presented.

        B.      FY09 Budget Schedule

                Upon motion by Ms. DeSousa, seconded by Ms. Nelson, it was unanimously

                VOTED:  To approve the schedule as presented.

                Ms. Farmer will arrange to use room N-4 for the budget workshops.

        C.      Subcommittee Assignments

Ms. Nelson, Mr. Bowsza, Mr. Little and Mr. Mannette volunteered to serve on the Pension Board.

                A discussion was held concerning changing pension advisors and companies

                Ms. DeSousa volunteered to serve on the Volunteer Incentive Committee.

                Ms. Farmer and Ms. DeSousa will serve on the Shared Services Committee.

A discussion was held concerning members of the finance board taking time to observe other boards and commission during the budget season.  

        D.      Special Meeting - December 26, 2007

The Board will meet with the auditors at 6:30 p.m.  At 7:30 p.m. there will be a joint Board of Selectmen/Board of Finance meeting.

                Ms. Farmer said she would put discussion of the annual report on a spring               agenda.


VIII.   RECOMMENDATIONS FROM THE BOARD OF SELECTMEN

        A.      Road Sign - East Windsor High School Basketball Team - $1,220

                Gilbert Hayes and Melissa Green requested the funds for a sign honoring the             basketball Class S State Championship.  Discussion followed.

                Mr. Bowsza moved a motion to approve the funds as requested.  There was no              second.  The motion died on the table.

        B.      Police Cruiser (2) - $46,940

                Ms. Farmer distributed a letter from Captain Hart in which he requested two             new police cruisers to replace existing cars.  A discussion followed.

                Upon motion by Mr. Little, seconded by Mr. Bowsza, it was unanimously

                VOTED:  To table this item until Captain Hart can come to a meeting to answer           questions from the Board.  The Board would like more detailed documentation             to include all police vehicles.  They want information about the entire fleet.


IX.     ADJOURN

        Upon motion by Ms. Nelson, seconded by Mr. Bowsza, it was unanimously

        VOTED:  To adjourn at 9:15 p.m.

Respectfully submitted,

Linda Nolan
                                Recording Secretary