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May 21, 2008 Meeting Minutes
EAST WINDSOR BOARD OF FINANCE
EAST WINDSOR, CONNECTICUT

MINUTES OF MAY 21, 2008


Ms. DeSousa called the meeting to order at 7:35 p.m. in the Town Hall Conference Room.

Present:  Board of Finance Members Jason Bowsza, Marie DeSousa, JoAnn Kubick, Robert Little, Jack Mannette, and Treasurer Mary Szabo and Kim Scavatto.

I.      Appointment of Alternates

N/A


II.     PREVIOUS MINUTES

A.      Budget Workshop of April 8, 2008

Upon motion by Mr. Mannette, seconded by Mr. Little, it was unanimously

VOTED:  To approve the minutes as presented.

B.      Budget Workshop of April 9, 2008

Upon motion by Mr. Mannette, seconded by Mr. Little, it was unanimously

VOTED:  To approve the minutes as presented.

C.      Regular Meeting of April 15, 2008

Upon motion by Mr. Mannette, seconded by Mr. Bowsza, it was unanimously

VOTED:  To approve the minutes as presented.

D.      Budget Workshop of April 16, 2008

Upon motion by Mr. Mannette, seconded by Mr. Little, it was unanimously

VOTED:  To approve the minutes as presented.

E.      Budget Workshop of April 22, 2008

Upon motion by Mr. Bowsza, seconded by Mr. Mannette, it was unanimously

VOTED:  To approve the minutes as presented.

F.      Special Meeting of April 29, 2008

Upon motion by Mr. Mannette, seconded by Ms. Kubick, it was unanimously

VOTED:  To approve the minutes as presented.

G.      Public Hearing of May 5, 2008

Upon motion by Mr. Mannette, seconded by Mr. Bowsza, it was unanimously

VOTED:  To approve the minutes as presented.

H.      Joint Meeting of May 12, 2008

Upon motion by Mr. Bowsza, seconded by Mr. Mannette, it was unanimously

VOTED:  To approve the minutes as presented.


III.    COMMUNICATIONS
  
Ms. DeSousa reported that there were no bills available for review at this time, but will have them for the next monthly meeting.

Economic Development for Public Officials Workshop – distributed

Charter Revision Committee Request for Input – distributed

Invitation to Lets Talk with Principal David Chambers (June 11, 2008) – distributed

Murtha Cullina LLP Attorneys at Law – Labor & Employment Issues Newsletters – distributed

Summons in a civil action and CHRO Complaint – Police Department – distributed

Broad Brook Fire Department Audit – distributed and discussion followed.  Ms. DeSousa will meet with the Chief to get additional documentation relative to page 4, item 5 of the audit.


IV.     TREASURER’S REPORT

Ms. Szabo reported a cash position of $9,874,708 and total tax collection to date of $21,886,965.71.




East Windsor Board of Finance
Minutes of May 21, 2008
Page 2


The last installment of the ECS money in the amount of $2,655,486 was received at the end of April.  The Treasurer’s reported included an excess in the anticipated revenue in the following areas:
1.      Interest on Investments by $11,196.37
2.      Overall State revenues
3.      State Revenues are $227,598 in the plus
4.      Town Clerk by $18,490.72
5.      Building Department by $21,758

Bottom line budgets should be expended to about 89.6%. All departments with the exception of Registrars, Advertising & Printing, Building Department, Water, and Public Works are in line with this percentage.


V.      OLD BUSINESS

Upon motion by Mr. Bowsza, seconded by Mr. Mannette, it was unanimously

VOTED: To table the annual budget appropriations – added appropriations and transfers to the June 18, 2008 monthly meeting.


VI.     NEW BUSINESS

A.      Appointment of new Board of Finance member to replace Noreen Farmer

Upon motion by Mr. Mannette, seconded by Ms. Kubick, it was unanimously

VOTED: to approve the appointment of Mr. Floyd to the Board of Finance.


B.      Uncollectible unpaid taxes

Upon motion by Ms. DeSousa, seconded by Mr. Bowsza, it was unanimously

VOTED:  to transfer the following uncollected 2004 taxes from the active to
Suspense file:

                        $31,268.08 – Personal Property
                        $49,043.60 – Motor Vehicle
                        $ 8,710.52 – Motor Vehicle Supplement
                        $89,022.20  TOTAL


East Windsor Board of Finance
Minutes of May 21, 2008
Page 3


VII.    Recommendations from the Board of Selectman

A.      Upon motion by Mr. Mannette, seconded by Mr. Little, it was unanimously

VOTED: To table the request for an added appropriation in the amount of
         $12,500 to the physical & immunization account to the June 18, 2008
 monthly meeting.  

Ms. DeSousa will meet with First Selectman Menard to acquire additional detail for this request to be available for the next monthly meeting.

B.      Upon motion by Mr. Mannette, seconded by Mr. Little, it was unanimously

VOTED:  to transfer $11,189 from contingency account

                1-01-50-8410-8-890-0000-0

    To payroll account 1-01-10-1125-1-100-000-0 in the amount of $7,434

   To payroll account 1-01-10-1125-1-101-000-0 in the amount of $3,755

A discussion followed requesting that Ms. DeSousa discuss procedure with First Selectman Menard as it relates to overspending the budget.


                A discussion with regard to the notification from the Town Treasurer to
Town Departments, Boards and Commissions for the 2007/2008 Fiscal Year end closing procedures followed. Ms. Szabo’s communication will be prepared and released May 21, 2008.  


VIII.   ADJOURNMENT

Upon motion by Mr. Mannette, seconded by Mr. Little, it was unanimously

VOTED:          To adjourn at 8:32 p.m.

                                        
                                                Respectfully submitted,

                                                JoAnn Kubick