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August 20, 2007 Meeting Minutes
East Windsor Housing Authority

Regular Meeting – August 20, 2007
Minutes

CALL TO ORDER AND ATTENDANCE

        The meeting was called to order at 7:00 p.m. by Chairman Karen Boutin.  Commissioners Mezzetti and Percoski were in attendance along with our liaison to the Board of Selectman, Gil Hayes.   Commissioners LaMay and Legassie were not in attendance.

ADDED AGENDA ITEMS
        There were no added agenda items.

MEETING MINUTES OF:

        Regular Meeting – May 21, 2007

        The minutes of the regular meeting of May 21, 2007 were reviewed by all Commissioners present.  A motion was made by Commissioner Percoski, seconded by Commissioner Mezzetti to accept the minutes of the regular meeting of May 21, 2007 as presented.

        Percoski/Mezzetti       Unanimous

PUBLIC COMMENTS

           The mother of one of our residents spoke about a couple of issues that have arisen at Park Hill.   One of the issues was the discovery of condoms in the parking lot.   There was some general discussion regarding this issue with the Executive Director informing the people present that the police have been notified and have increased their patrolling of the Park Hill complex.

        The other issue brought up by this person was the residents in apt. 9 and the issue of them smoking in the apartment while there is oxygen in use.  The Executive Director responded to this by stating that he has spoken to the residents in question concerning this issue and if necessary he will take further action.   It was a suggestion of the Chairman of the Board that the oxygen company should be contacted for the placement of a Smoking – Oxygen in use sign to be put on their door.

BILLS AND COMMUNICATIONS
        Check Register – May 23 – June 13, 2007

        The check register for May 23 – June 13, 2007 was reviewed by all commissioners present and all questions answered.   A motion was made by Commissioner Percoski, seconded by Commissioner Mezzetti to accept the check register of May 23 – June 11, 2007 as presented.

        Percoski/Mezzetti                               Unanimous

Bank Reconciliation May, 2007
        The Bank Reconciliation of May, 2007 was reviewed by all Commissioners present.

Check Register – June 20 – July 11, 2007
        The check register of June 20 – July 11, 2007 was reviewed by all commissioners present and all questions answered.   A motion was made by Commissioner Percoski, seconded by Commissioner Mezzetti to accept the check register of June 20 – July 11, 2007 as presented.
        
        Percoski/Mezzetti                               Unanimous

Bank Reconciliation – June, 2007
        The Bank Reconciliation for June, 2007 was reviewed by all commissioners present.

Check Register – July 18 – August 15, 2007
        The check register for July 18 – August 15, 2007 was reviewed by all commissioners present and all questions answered.   A motion was made by Commissioner Percoski, seconded by Commissioner Mezzetti to accept the check register of July 18 – August 15, 2007 as presented.

Bank Reconciliation – July, 2007

        The Bank reconciliation for July 2007 from the Bank of America was reviewed by all commissioners present.

        The Bank reconciliation for July, 2007 from Enfield Federal Savings and Loan Association was reviewed by all commissioners present.

REPORTS OF THE EXECUTIVE DIRECTOR
         Here we go again

        On Sunday, August 12, 2007 at approximately 11:30 p.m. the police were called to Park Hill on the report of a man wearing only a black thong walking around the vicinity of the dumpster on the second level.
        He is described as being a white male in his early 30’s, approximately 5’9” to 6’ tall, slender muscular build with short brown hair.   It was also reported that he appeared to be “happy” due to the fullness of his thong.
        Apparently the police have received other calls of a similar nature (not from Park Hill) as they seemed to be familiar with the description of the miscreant.
        A check with Park Hill residents and visitors revealed no one matching that description on the premises.
        There have been no further reports to date.  I will be patrolling the property this coming weekend to make sure that this activity does not occur again.

Apartments

        We currently have four (4) apartments available, two are being remediated and two are in the process of being rented.
        We have reopened our waiting list to prospective tenants.  Notices have been posted and notification is being made to all contact agencies.
        We are currently in the process of power washing apartments.  This will be done one level each year as time permits.
        I am still in negotiations with CHFA to get monies for roofing on the first and third levels.

Monitors

        We are currently updating our monitor (emergency key holder) list which will allow us to have a minimum of two (2) key holders on each level.  The key holder (monitor) will have a reflector decal placed on their window which will identify them in case of an emergency.   All public safety departments will be notified and given a list of said monitors.

Change over in bookkeeping system

        The change over from CHAS to Quick Books Pro is complete.  The transition was very smooth.
        We are now paying most of our bills electronically which has cut our expenses drastically.
        We ended up paying another thousand dollars to CHAS because the contract that we signed with them required us to give them four weeks notice of termination.
        The break-down of costs associated with the transition is as follows:
                Cost of program, including enhanced payroll             $ 603.48
                Set up and programming                                  $1500.00
                Order checks                                                    $ 176.00
                                Total cost                                      $2339.48

Banking
        
        As of August 15, 2007 all accounts at Bank of America are closed.  The proceeds from the savings and checking accounts have been placed in the corresponding accounts at Enfield Federal Savings & Loan Association.



CL&P presentation

        On Tuesday, August 21st there will be a representative from Northeast Utilities (CL&P) at the Community Hall to speak with the tenants regarding hw they as consumers can reduce the cost of their electric bills and also to discuss the various programs that are available to help with the high cost of electric bills, such as the matching payment program and energy assistance.

Seminars

        Gary and Darrell will be going to a seminar on wells on September 27th in Meriden.   This will gain them the continuing education credits which they will need to become recertified as well operators.

Millbrook Property
.
        I have written a letter to Ms. Ellen Quinn, Director of Environmental Affairs for UTC re-confirming our interest in acquiring the Millbrook Property.  In the body of the letter I have asked for a meeting concerning this property and have informed Ms. Quinn of our plans for the property, i.e. apartments, park, river walk, gazebo, etc. and that we are currently in possession of drawings for the property.

REPORTS OF COMMITTEES
        There were no Reports of Committees

UNFINISHED BUSINESS

        There was no Unfinished Business

NEW BUSINESS
        A)      Quarterly Report – quarter ending June 30, 2007

        The Quarterly Report for the quarter ending June 30, 2007 was reviewed by all Commissioners present and all questions answered.
        
POLICY AND PROCEDURES
        
        There were no new Policies and Procedures

EXECUTIVE SESSION
        A)      Employee Evaluation

        A motion was made by Commissioner Percoski, seconded by Commissioner Mezzetti to go into Executive Session at 7:40 p.m. to include the Executive Director and the Administrative Assistant as needed.

        Percoski/Mezzetti                                       Unanimous
        A motion was made by Commissioner Percoski, seconded by Commissioner Mezzetti to come out of Executive Session at 8:05 p.m.

        Percoski/Mezzetti                                       Unanimous

Action Taken:  A motion was made by Commissioner Percoski, seconded by Commissioner Mezzetti to lay off our part-time employee due to economic reasons.

        Percoski/Mezzetti                               Unanimous

ADJOURNMENT

        A motion was made by Commissioner Percoski, seconded by Commissioner Mezzetti to adjourn the regular meeting of the East Windsor Housing Authority at 8:10 p.m.

        Percoski/Mezzetti                                       Unanimous

Respectfully submitted,



Steven D. Knibloe
Executive Director



Darlene H. Kelly
Recording Secretary











East Windsor Housing Authority

Regular Meeting – August 20, 2007
Minutes

CALL TO ORDER AND ATTENDANCE

        The meeting was called to order at 7:00 p.m. by Chairman Karen Boutin.  Commissioners Mezzetti and Percoski were in attendance along with our liaison to the Board of Selectman, Gil Hayes.   Commissioners LaMay and Legassie were not in attendance.

ADDED AGENDA ITEMS
        There were no added agenda items.

MEETING MINUTES OF:

        Regular Meeting – May 21, 2007

        The minutes of the regular meeting of May 21, 2007 were reviewed by all Commissioners present.  A motion was made by Commissioner Percoski, seconded by Commissioner Mezzetti to accept the minutes of the regular meeting of May 21, 2007 as presented.

        Percoski/Mezzetti       Unanimous

PUBLIC COMMENTS

           The mother of one of our residents spoke about a couple of issues that have arisen at Park Hill.   One of the issues was the discovery of condoms in the parking lot.   There was some general discussion regarding this issue with the Executive Director informing the people present that the police have been notified and have increased their patrolling of the Park Hill complex.

        The other issue brought up by this person was the residents in apt. 9 and the issue of them smoking in the apartment while there is oxygen in use.  The Executive Director responded to this by stating that he has spoken to the residents in question concerning this issue and if necessary he will take further action.   It was a suggestion of the Chairman of the Board that the oxygen company should be contacted for the placement of a Smoking – Oxygen in use sign to be put on their door.

BILLS AND COMMUNICATIONS
        Check Register – May 23 – June 13, 2007

        The check register for May 23 – June 13, 2007 was reviewed by all commissioners present and all questions answered.   A motion was made by Commissioner Percoski, seconded by Commissioner Mezzetti to accept the check register of May 23 – June 11, 2007 as presented.

        Percoski/Mezzetti                               Unanimous

Bank Reconciliation May, 2007
        The Bank Reconciliation of May, 2007 was reviewed by all Commissioners present.

Check Register – June 20 – July 11, 2007
        The check register of June 20 – July 11, 2007 was reviewed by all commissioners present and all questions answered.   A motion was made by Commissioner Percoski, seconded by Commissioner Mezzetti to accept the check register of June 20 – July 11, 2007 as presented.
        
        Percoski/Mezzetti                               Unanimous

Bank Reconciliation – June, 2007
        The Bank Reconciliation for June, 2007 was reviewed by all commissioners present.

Check Register – July 18 – August 15, 2007
        The check register for July 18 – August 15, 2007 was reviewed by all commissioners present and all questions answered.   A motion was made by Commissioner Percoski, seconded by Commissioner Mezzetti to accept the check register of July 18 – August 15, 2007 as presented.

Bank Reconciliation – July, 2007

        The Bank reconciliation for July 2007 from the Bank of America was reviewed by all commissioners present.

        The Bank reconciliation for July, 2007 from Enfield Federal Savings and Loan Association was reviewed by all commissioners present.

REPORTS OF THE EXECUTIVE DIRECTOR
         Here we go again

        On Sunday, August 12, 2007 at approximately 11:30 p.m. the police were called to Park Hill on the report of a man wearing only a black thong walking around the vicinity of the dumpster on the second level.
        He is described as being a white male in his early 30’s, approximately 5’9” to 6’ tall, slender muscular build with short brown hair.   It was also reported that he appeared to be “happy” due to the fullness of his thong.
        Apparently the police have received other calls of a similar nature (not from Park Hill) as they seemed to be familiar with the description of the miscreant.
        A check with Park Hill residents and visitors revealed no one matching that description on the premises.
        There have been no further reports to date.  I will be patrolling the property this coming weekend to make sure that this activity does not occur again.

Apartments

        We currently have four (4) apartments available, two are being remediated and two are in the process of being rented.
        We have reopened our waiting list to prospective tenants.  Notices have been posted and notification is being made to all contact agencies.
        We are currently in the process of power washing apartments.  This will be done one level each year as time permits.
        I am still in negotiations with CHFA to get monies for roofing on the first and third levels.

Monitors

        We are currently updating our monitor (emergency key holder) list which will allow us to have a minimum of two (2) key holders on each level.  The key holder (monitor) will have a reflector decal placed on their window which will identify them in case of an emergency.   All public safety departments will be notified and given a list of said monitors.

Change over in bookkeeping system

        The change over from CHAS to Quick Books Pro is complete.  The transition was very smooth.
        We are now paying most of our bills electronically which has cut our expenses drastically.
        We ended up paying another thousand dollars to CHAS because the contract that we signed with them required us to give them four weeks notice of termination.
        The break-down of costs associated with the transition is as follows:
                Cost of program, including enhanced payroll             $ 603.48
                Set up and programming                                  $1500.00
                Order checks                                                    $ 176.00
                                Total cost                                      $2339.48

Banking
        
        As of August 15, 2007 all accounts at Bank of America are closed.  The proceeds from the savings and checking accounts have been placed in the corresponding accounts at Enfield Federal Savings & Loan Association.



CL&P presentation

        On Tuesday, August 21st there will be a representative from Northeast Utilities (CL&P) at the Community Hall to speak with the tenants regarding hw they as consumers can reduce the cost of their electric bills and also to discuss the various programs that are available to help with the high cost of electric bills, such as the matching payment program and energy assistance.

Seminars

        Gary and Darrell will be going to a seminar on wells on September 27th in Meriden.   This will gain them the continuing education credits which they will need to become recertified as well operators.

Millbrook Property
.
        I have written a letter to Ms. Ellen Quinn, Director of Environmental Affairs for UTC re-confirming our interest in acquiring the Millbrook Property.  In the body of the letter I have asked for a meeting concerning this property and have informed Ms. Quinn of our plans for the property, i.e. apartments, park, river walk, gazebo, etc. and that we are currently in possession of drawings for the property.

REPORTS OF COMMITTEES
        There were no Reports of Committees

UNFINISHED BUSINESS

        There was no Unfinished Business

NEW BUSINESS
        A)      Quarterly Report – quarter ending June 30, 2007

        The Quarterly Report for the quarter ending June 30, 2007 was reviewed by all Commissioners present and all questions answered.
        
POLICY AND PROCEDURES
        
        There were no new Policies and Procedures

EXECUTIVE SESSION
        A)      Employee Evaluation

        A motion was made by Commissioner Percoski, seconded by Commissioner Mezzetti to go into Executive Session at 7:40 p.m. to include the Executive Director and the Administrative Assistant as needed.

        Percoski/Mezzetti                                       Unanimous
        A motion was made by Commissioner Percoski, seconded by Commissioner Mezzetti to come out of Executive Session at 8:05 p.m.

        Percoski/Mezzetti                                       Unanimous

Action Taken:  A motion was made by Commissioner Percoski, seconded by Commissioner Mezzetti to lay off our part-time employee due to economic reasons.

        Percoski/Mezzetti                               Unanimous

ADJOURNMENT

        A motion was made by Commissioner Percoski, seconded by Commissioner Mezzetti to adjourn the regular meeting of the East Windsor Housing Authority at 8:10 p.m.

        Percoski/Mezzetti                                       Unanimous

Respectfully submitted,



Steven D. Knibloe
Executive Director



Darlene H. Kelly
Recording Secretary