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02/17/04 EWHA Meeting Minutes
East Windsor Housing Authority

Regular  Meeting – February 17, 2004

Minutes



CALL TO ORDER AND ATTENDANCE

The meeting was called to order at 7:03 by Chairman Boutin.  Commissioners Legassie and Percoski were in attendance.  Commissioners LaMay and Kneeland were absent.

ADDED AGENDA ITEMS

        There were no added agenda items

MEETING MINUTES OF:

        Regular Meeting –  January 20, 2004

        The minutes of the regular meeting of January 20, 2004 were reviewed by all commissioners present.   A motion was made by Commissioner Percoski, seconded by Commissioner Legassie to accept the minutes as presented.

        Percoski/Legassie                                       Unanimous

PUBLIC COMMENTS

        There were no Public comments.

BILLS AND COMMUNICATIONS

        Check Register – January 21 – February 11, 2004

        The check register of January 21 – February 11, 2004 was reviewed by all Commissioners present and all questions answered.  A motion was made by Commissioner Percoski, seconded by Commissioner Legassie to accept the check register as presented.

        Percoski/Legassie                                       Unanimous

Bank Reconciliation Statement – January, 2004

        The bank reconciliation statement for January, 2004 was reviewed by all commissioners present.   No action necessary.

REPORT(S) OF THE EXECUTIVE DIRECTOR
        (December, 2003 and January, 2004)

Apartments

        We currently have one vacancy which is undergoing rehab.   This unit should be completed and leased by the end of the month.

Shower Conversion

        We should be in a position to install another tenant shower in March.   The tenant will have to make arrangements to leave the apartment for approximately 10 days.   This conversion will be done at the tenant’s convenience.

Roof

        Apartments 7 – 12 need to be re-roofed.  There is some areas that the under sheeting plywood is starting to bow.   This is the same building that had the pipes freeze this year.

        All the roofs in level one need replacing.   They have two layers of shingles on them now, and that was done approximately 15 years ago to cover dry rot.

        I am looking into a new type of roofing that never needs to be replaced.  When I get all the information I will bring it to the commission for their approval.

        When we do this roof, we will also replace the gutter over apartments 15 – 16 which had been leaking and cannot be repaired.

Millbrook Complex

        EPA and DEP have given UTC the go ahead to clean the site.   The property must be turned over by September, 2004.   I will be meeting with UTC people in the near future.

Checking Account Signatory

        Our resident commissioner, Gloria Kneeland is experiencing ill health and is seriously contemplating moving to Baltimore in the near future.   Due to these circumstances I feel that it would be advisable to add our new commissioner Pauline Legassie as a signatory on our company checking account.

        A motion was made by Commissioner Percoski, seconded by Chairman Boutin to have Commissioner Pauline Legassie added as a signatory on the company checking account.

        Percoski/Boutin                                 Unanimous

REPORT(S) OF COMMITTEE(S)

        There were no reports of committees


UNFINISHED BUSINESS

A)      Community Hall/Office Expansion

Larry Wagner has been in contact with us regarding the grant for the expansion of the Community Hall/Office area.   The plans for the expansion are still on track but there is additional information needed and as there are two (2) other projects in East Windsor which have received grant monies and have not been started, there is a hold-up on the release of the grant monies until these projects are underway.


B)      Millbrook Complex

This was covered in the Report of the Executive Director.

C)      Policy and Procedures Update

Due to time constraints, any additional Policies and Procedures are not available at this time.   As soon as time and manpower allows, any additional Policies and Procedures will be brought to the attention of the Commissioners.

NEW BUSINESS

There was no New Business

EXECUTIVE SESSION

        There was no Executive Session


ADJOURNMENT

A motion was made by Commissioner Percoski , seconded by Commissioner Legassie to adjourn the regular meeting of the East Windsor Housing Authority board of Commissioners at 7:30 p.m.

Percoski/Legassie                               Unanimous

Respectfully submitted,



Steven D. Knibloe
Executive Director



Darlene H, Kelly
Recording Secretary