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04/19/04 Meeting Minutes
EAST WINDSOR HOUSING AUTHORITY
REGULAR MEETING - APRIL 19, 2004

MINUTES

CALL TO ORDER AND ATTENDANCE

The meeting was called to order at 7:02 by Chairman Karen Boutin. Commissioners LaMay, Legassie and Percoski were in attendance along with AI Regina, our liaison to the Board of Selectman.

ADDED AGENDA ITEMS

Under Executive Session:

a) Employee Performance
b) Park Hill Security

MEETING MINUTES OF:

Regular Meeting - March 15, 2004

The minutes of the regular meeting of March 15, 2004 were reviewed by all commissioners present. A motion was made by Commissioner LaMay, seconded by Commissioner Legassie to accept the minutes as presented.

LaMay/Legassie    Unanimous

PUBLIC COMMENTS

Harriet Goss, Apt. 12, spoke to the Commissioners present regarding the issue of stray cats and the feeding of same by some of the residents on the first level. She was concerned over the practice of feeding the stray cats as the food attracts other animals and stray cats can potentially carry disease.

Ruth Medeiros and Margo Gumkowski also spoke to the Commission regarding the
rule of only 1 cat allowed per tenant. The Commissioners present listened to both Ms. Medeiros and Ms. Gumkowski and stated that this particular issue would be discussed in closed session.


BILLS AND COMMUNICATIONS

Check Register - March 17 - April 14, 2004

The check register of March 17 - April 14, 2004 was reviewed by all Commissioners present and all questions answered. A motion was made by Commissioner Legassie, seconded by Commissioner LaMay to accept the check register as presented.

Legassie/La May                       Unanimous

Bank Reconciliation Statement - March, 2004

The bank reconciliation statement for March, 2004 was reviewed by all commissioners present. No action necessary.

REPORT(S) OF THE EXECUTIVE DIRECTOR     
Wells
Work on Well #1, to bring it up to State and Federal codes should start either Tuesday or Wednesday. This involves removing the cement tiles and welding a cast iron pipe onto the existing pipe to bring it above ground.

Further work to be done includes cleaning, inspecting and disinfecting the holding tank. This will be done as soon as possible.

Apartments

We currently have four apartments unoccupied including one handicapped unit. We have tenants for these apartments as soon as they are ready.

Maintenance

Spring clean-up is underway.

We are currently compiling a list of larger items, when they are installed and their life expectancy. This will give us a plan for replacement, including roofs and siding.

Nextel Phones

I placed a call to Nextel and they were supposed to get back to me. I have not heard from them as of yet.
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Tenant Discrimination Liability Insurance

I received a letter from R. C. Knox regarding Tenant Discrimination Liability Insurance and have sent for a quote. I was also notified by them regarding Terrorism insurance and opted not to enroll in that program.
On April 22nd there will be a representative from Paradigm Medical at the Community Hall to discuss with the residents Medicare approved therapeutic shoes.

Due to the extremely hard winter and the heavy rains of last week a couple of sink holes have appeared on the first and third levels. These are being taken care of by the Maintenance personnel.

REPORT(S) OF COMMITTEE(S)

Young Disabled Individuals

Commissioner Legassie reported that nothing new was happening and there probably would be nothing new to report on this issue until sometime this Fall. Commissioner Legassie also stated that although there is nothing new to report she is in communication with Sen. LeBeau and when any additional information is forthcoming it will be brought to the attention of the Commission.

UNFINISHED BUSINESS

A) Community Hall/Office Expansion

There is nothing new to report. We are still waiting for the town to go out to bid on their grants. Before any of the monies can be released to us, there must be activity on the grants received by the Town and Spring Village. When there is anything new to report, it will be brought to the attention of the Commission.

NEW BUSINESS

A) 2004/2005 Budget

Copies of the proposed budget for 2004/2005 were presented to all Commissioners present. It was a consensus that as the 2004/2005 proposed budget included salary request this item should be moved to Executive Session.     
B) Quarterly Report - quarter ending March 31, 2004

The Quarterly Report for the quarter ending March 31, 2004 was reviewed by all Commissioners present. No action necessary.

POLICIES AND PROCEDURES

The new policies instituted were reviewed by all Commissioners present. No action necessary.

EXECUTIVE SESSION

A motion was made by Commissioner Percoski, seconded by Commissioner LaMay to go into Executive Session at 7:40 p.m. for the purposes of:

a) Employee performance
b) Park Hill Security.

Percoski/LaMay     Unanimous

A motion was made by Commissioner Percoski, seconded by Commissioner LaMay to come out of Executive Session at 8:30 p.m.

Percoski/LaMay               Unanimous

A motion was made by Commissioner Legassie, seconded by Commissioner LaMay to give Darlene Kelly, Gary Koehler and Darrell Barkley a $.25/hr. increase in pay effective July 1, 2004 and to give Steve Knibloe a $.30/hr increase in pay effective July 1, 2004.

Legassie/LaMay                   Unanimous

A motion was made by Commissioner Percoski, seconded by Commissioner LaMay to schedule a Special Meeting with the Chief of Police to discuss security issues at the Park Hill Complex.

Percoski/LaMay             Unanimous
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ADJOURNMENT

A motion was made by Commissioner Percoski, seconded by Commissioner Legassie to adjourn the regular meeting of the East Windsor Housing Authority board of Commissioners at 8:35 p.m.

Percoski/Legassie                             Unanimous



Respectfully submitted,



Steven D. Knibloe Executive Director



Darlene H, Kelly Recording Secretary

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