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04/18/05 EWHA Meeting Minutes

EAST WINDSOR HOUSING AUTHORITY
REGULAR MEETING APRIL 18, 2005
MINUTES
CALL TO ORDER AND ATTENDANCE
The meeting was called to order at 7:00 p.m. by Chairman Karen Boutin. Commissioners LaMay, Legassie, Mezzetti and Percoski were in attendance.
ADDED AGENDA ITEMS
The following items were added to the agenda:
New Business
b) c) d)
Financial Statement - quarter ending March 31, 2005
Building Monitor Policy No: 05-0030 and agreement letter
storage sheds

MEETING MINUTES OF:
Regular Meeting - March 21, 2005
The minutes of the regular meeting of March 21, 2005 were reviewed by all commissioners present. A motion was made by Commissioner Percoski seconded by Commissioner Mezzetti to accept the minutes of the regular meeting of March 21, 2005 as presented.
Percoski Mezzetti
Unanimous
PUBLIC COMMENTS
Louise Welsh #5 had a complaint regarding the riding of bicycles at "90 miles an hour" through the complex. As this was the first time anything had been mentioned regarding the riding of bikes, the Executive Director will look into it.
Craig Joslin, Apt. 57, has requested that he be allowed to put an 8 X 8 storage shed by the fence line at the end of his row of apartments. There was a discussion regarding this issue and a consensus of the Commissioners present to further discuss this issue under New Business (per the Added Agenda items)
BILLS AND COMMUNICATIONS
Check Register - March 23 - April 13, 2005
The check register of March 23 - April 13, 2005 was reviewed by all commissioners present and all questions answered. A motion was made by Commissioner LaMay, seconded by Commissioner Legassie to accept the check register of March 23 - April 13, 2005 as presented.
LaMay/Legassie
Unanimous
Bank Reconciliation - _arch, 2005
The Bank Reconciliation of March, 2005 was reviewed by all Commissioners present. No action necessary as this is informational only.

REPORTS OF THE EXECUTIVE DIRECTOR
New Copier Lease
The lease on the old copier expired and has been replaced with a new "faster" copier for the same monthly charge, $172.00. This copier is also leased under a State contract.
Apartments
"file staff has been working hard to turn over all vacant apartments for rental as soon as possible. Last month we had 12 vacancies as of the commission meeting and as of this writing we only have three and we have many applicants waiting.
Water Testing
The testing for radiation in the water has begun. All avenues were exhausted in an attempt to circumvent these tests including having the First Selectman contact several State and Federal agencies. These tests are a Federal mandate. Approximate cost is $700 per test and it has to be done every quarter for the first year. After that we may be able to get a waiver for further testing. I have been told to expect more and different testing because of Homeland Security.

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A notice will be sent to all residents on the first level tomorrow requesting that there be no further parking of cars on the lawn and that the grocery carts be moved behind the building and not in front of the individual apartments. After the notice has been delivered, if any grocery carts are left in front of the apartment(s) for more than two (2) days they will be considered abandoned and confiscated.
Per the approved Tenant Relocation Policy, there are three tenants being relocated. Two (2) are for medical reasons and one is being moved from a single to a double due to the fact that this tenants is paying the highest rent in the complex and as such moving this person to a double unit is warranted.
REPORTS OF COMMITTEES
There were no reports of committees.
UNFINISHED BUSINESS
A)
Community Hall/Office Expansion
There is nothing new to report at this time. As soon as additional information is forth coming, it will be brought to the attention of the Commission.
NEW BUSINESS
A)
2005/2006 Operating Budget
The preliminary 2005/2006 Operating Budget was thoroughly discussed among the Commissioners present and the Executive Director. Although the budget presented does not have any raises for the employees included, it should be approved by the Connecticut Housing Finance Authority due to the amount of monies that have been set aside for repairs and maintenance to the apartments and grounds.
A motion was made by Commissioner LaMay, seconded by Commissioner Legassie to accept the preliminary budget as presented.
LaMay/Legassie
Unanimous
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B) Building Monitor Policy No: 05-0030 and Letter of Agreement
The Building Monitor Policy and letter of agreement which will have to be signed by all Building Monitors was presented to the Commissioners for their approval. A list of all tenants interested in being monitors is being kept and sometime within the next week or so there will be a meeting of all prospective building monitors to go over the policy, the letter of agreement and what building monitors are and are not allowed to do.
A motion was made by Commissioner Percoski, seconded by Commissioner Mezzetti to approve Building Monitor Policy 05-0030.
Percoski Mezzetti
Unanimous
C)
Storage Sheds
The issue of storage sheds was revisited at this time. There was a lengthy discussion regarding this issue with no resolution. It was a consensus of the Commissioners present that this issue be tabled to the May meeting.
POLICY AND PROCEDURES
This was covered under New Business.
EXECUTIVE SESSION
Employee Evaluation
Motion was made by Commissioner Percoski, seconded by Commissioner LaMay to go into Executive Session at 7:45 p.m. to include the Executive Director.
Percoski LaMay
Unanimous
A motion was made by Commissioner Percoski, seconded by Commissioner LaMay to come out of Executive Session at 8:35 p.m.
Percoski/LaMay
Unanimous
No action taken.
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ADJOURNMENT
A motion was made by Commissioner Percoski, seconded by Commissioner Legassie to adjourn the regular meeting of the East Windsor
Housing Authority at 8:45 p.m.
Percoski/Legassie
Unanimous
Respectfully submitted,
Steven D. Knibloe Executive Director
Darlene H. Kelly Recording Secretary
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