East Windsor Housing Authority
Special Meeting - November 14 , 2005
CALL TO ORDER AND ATTENDANCE
The meeting was called to order at 7:00 p.m. by Chairman Karen Boutin. Commissioners LaMay, Legassie, Percoski and Mezzetti were in attendance.
ADDED AGENDA ITEMS
There were no added agenda items.
MEETING MINUTES OF:
Regular Meeting October 17, 2005
The minutes of the regular meeting of October 17, 2005 were reviewed by all commissioners present. A motion was made by Commissioner LaMay, seconded by Commissioner Mezzetti to accept the minutes of the regular meeting of October 17, 2005 as presented.
There were no public comments.
BILLS AND COMMUNICATIONS
Check Register - October 19 - November 9, 2005
The check register of October 19 - November 9, 2005 was reviewed by all commissioners present and all questions answered. A motion was made by
Commissioner Percoski seconded by Commissioner LaMay to accept the check register of October 19 - November 9, 2005 as presented.
Bank Reconciliation October, 2005
The Bank Reconciliation of October, 2005 was reviewed by all Commissioners present. No action necessary as this is informational only.
REPORTS OF THE EXECUTIVE DIRECTOR
We are still at 100% capacity with the exception of Apt. 4 which we will be using as our offices during the Community Hall Renovation. We do have three residents absent from their apartments at this time, 2 are in nursing homes and 1 was taken to the hospital this afternoon. The waiting list is at approximately 15 applications (including couples); there have been 2 applications rejected recently one due to a history of drug abuse and one because of disorderly conduct.
We are looking to start relocating the offices next week and will not be taking all of the furniture in the office. I have looked into renting a pod for the duration of the renovations and a 16’ pod would cost approximately $180/month. If the commission agrees to the rental of this pod, it will be placed at the end of the building.
A motion was made by Commissioner LaMay, seconded by Commissioner Percoski to get a pod for storage.
REPORTS OF COMMITTEES
There were no Reports of Committees
A) Community Hall/Office Expansion - Awarding bid
The bids for the renovation of the Community Hall were opened
Approximately 10 days ago. Four (4) companies put in bids ranging from $403,987 to $577,680.
The lowest, most responsible bidder was Martindale & Salisbury at $403,987, and the second was General Builders at $419,000. Both companies have been checked out and neither one is on the no bid list for the State of Connecticut. I have personally inspected some of the sites where construction has been done by both of these companies and there have been no complaints.
Once the decision is made to award the bid, there will be a pre-construction meeting here sometime this week and hopefully construction will begin within in the next couple of weeks.
Notification has been received by the Building Department and the Fire Marshal that everything is in order and that we are good to go. The
Department of Health was called in regards to the classification of our well system. If we are a public system then there are permits that will have to be taken care, if we are private everything should be ok.
A motion was made by Commissioner LaMay, seconded by Commissioner Mezzetti to award the contract for the Community Hall Renovation to Martindale and Salisbury at a cost of $403,987.
A) 2006 Meeting Dates
The proposed meeting dates for 2006 were reviewed and accepted by all commissioners present.
POLICY AND PROCEDURES
05-0032 - Satellite Dish Policy
The Executive Director reported that he had made the changes to the Satellite Dish Policy as requested by Commissioner LaMay, and that the policy was now in effect.
A motion was made by Commissioner Percoski, seconded by Commissioner Legassie to go into Executive Session at 7:21 pm. to include the Executive Director for the purposes of discussing employee performance.
A motion was made by Commissioner Mezzetti, seconded by Commissioner Legassie to come out of Executive Session at 8:07 p.m.
No action taken.
A motion was made by Commissioner Percoski , seconded by Commissioner Mezzetti to adjourn the special meeting of the East Windsor Housing Authority at 8:15 p.m.
Steven D. Knibloe
Darlene H. Kelly