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December 12, 2006 SPECIAL Meeting Minutes
East Windsor Housing Authority
Special Meeting – December 12, 2006
Minutes

CALL TO ORDER AND ATTENDANCE

        The meeting was called to order at 7:00 p.m. by Chairman Karen Boutin.  Commissioners LaMay, Legassie, Mezzetti and Percoski were in attendance; along with Gil Hayes our liaison to the Board of Selectman.

ADDED AGENDA ITEMS

        There were no added agenda items.

MEETING MINUTES OF:

        Regular Meeting – October 16, 2006

        The minutes of the regular meeting of September 18, 2006 were reviewed by all commissioners present.  A motion was made by Commissioner Percoski, seconded by Commissioner Lamay to accept the minutes of the regular meeting of October 16, 2006 as presented.

        Percoski/Lamay  Unanimous

PUBLIC COMMENTS

        There were no public comments.

BILLS AND COMMUNICATIONS

        Check Register – October 18 – November 15, 2006

        The check register for October 18 – November 15, 2006 was reviewed by all commissioners present and all questions answered.   A motion was made by Commissioner Percoski, seconded by Commissioner Mezzetti to accept the check register of October 18 – November 15, 2006 as presented.

        Percoski/Mezzetti                                       Unanimous

Bank Reconciliation October, 2006

        The Bank Reconciliation of October, 2006 was reviewed by all Commissioners present.



Check Register – November 22 – December 6, 2006

        The check register from November 22 – December 6, 2006 was reviewed by all commissioners present and all questions answered.   A motion was made by Commissioner Mezzetti, seconded by Commissioner Legassie to accept the check register of November 22 – December 6, 2006 as presented.

        Mezzetti/Legassie                                       Unanimous

Bank Reconciliation – November, 2006

        The Bank Reconciliation of November, 2006 was reviewed by all commissioners present.

REPORTS OF THE EXECUTIVE DIRECTOR

        Vacancies

        As of this report, we have no vacancies.   We are anticipating two possibly three after the first of the year.   We did have one tenant move to a continuing care facility at the beginning of the month.
        Our waiting list remains closed until it is reduced to five or less in each category; single, double and handicapped.

        Tenant Problems

        There is still one eviction in progress.  It is currently at the second step, which is being served with a formal notice to “quit” possession of the apartment as her lease has been terminated.  She has until December 8, 2006.   At that time if she does not respond, we go to housing court to attempt to have her physically evicted.
        According to police, an arrest warrant has been applied for regarding her attempt to run down two of our tenants.

        A motion was made by Commissioner LaMay, seconded by Commissioner Legassie to continue with the eviction of #44.

        LaMay/Legassie                                  Unanimous

        Maintenance

·       A shower that was promised two years ago has been installed in Apt. 53

·       Two complaints of mold have been reported in two different apartments.  Inspection showed no sign of roof problems.  Poor circulation of air in both apartments is the suspected culprit.  Boxes and other personal items are stacked high against the wall and heating panels causing poor air circulation and high humidity within the apartments.  Mold was treated and killed.  Areas involved were re-painted.

·       A roof leak was reported on level 3.   It has been temporarily repaired but must be addressed as soon as possible.  Roof replacement for level 3 is tentatively scheduled for 2008.

·       We are in the process of setting up a five year plan for preventive maintenance on just about everything within the complex.   When this plan is in place it will save money by maintaining items before they break down.

Community Hall

        Alice Samson, #13, volunteered to decorate the Community Hall for the Christmas season.   She did a wonderful job and should be commended.  

        Pauline Legassie has taken over the organization of the kitchen.  She has organized the cupboards and made a chart of where everything is.

        The Community Hall has been reserved for several private tenant functions for the month of December.

        Meeting Room – the only Town agency that uses the meeting room on a regular basis is Public Safety.   VNCC uses the room monthly and is extremely happy with the set –up.

        As money permits were are installing blinds in the hall.   Eventually we will look into curtains of some type.   Doors to separate the two rooms are a priority over curtains.

CHFA

        On Friday, 12/1/06, we had a surprise visit/inspection from Fred Cover, our asset manager from CHFA.   This was the first time that he has visited the complex and he was very impressed, he gave us a 5 star rating.  He told me that he would work very closely with us on anything we wanted to do.

Apt. 32

        This apartment has been inspected twice within the last month or so.  The first inspection was a disaster and the tenant was told to clean up the mess (both inside and outside) before the second inspection or additional measures would be taken.   The second inspection was a couple of weeks ago and there was a vast improvement over the first one.    The tenant was informed in writing that there will be a follow-up inspection on January 3, 2007 and if the apartment is not clean, eviction procedures will be started.

Apt. 18

On Saturday, December 9, 2006 I received a phone call from the East Windsor Police Department requesting my immediate presence at Apt. 18.   I was told that several fumigation bombs had been activated in #18 and had set off the smoke detector.  The fire department, ambulance and Fire Marshal were now on scene.

Upon arrival I spoke with the Assistant Fire Chief.   He took me to apartment 18 and told me that 3 fumigation bombs had been activated in the apartment.  The smoke had activated the detector and the fire department had been summoned to the scene.    They had to use Scott Air Packs to enter the apartment and remove the bombs.  Apparently the tenant had left the complex.

It was learned that when the smoke alarm activated, John Boice (emergency key holder) and Pauline Legassie responded to the apartment, unlocked the door and went in.  Apparently Pauline stood in the doorway and inhaled a large dose of the smoke and had trouble breathing.  She was transported to Manchester Hospital.   John apparently had no ill effects.

The Fire Chief explained that the smoke is extremely toxic and flammable.  The danger in a complex like Park Hill is that the fumes could penetrate to other apartments and cause serious problems to the other tenants, and/or fire if there is any open flame.

I had contact with the tenant on Sunday and she explained that she had some type of infection caused by bug bites and that he son had let off the bombs.  She was told that it there was any problem with infestation of any kind she was to notify the office and that we would take care of the problem in a manner that would not affect the health and/or safety of the other tenants.
  
On Sunday, December 10th I received a call from one of the tenants on the 3rd level complaining about the condition of the washing machines.   Apparently a tenant on the 3rd level had been washing bed clothes contaminated with human excrement.   These were extremely large “turds” and did not dissolve.  The offending party was spoken to and has promised not to do it again.

On October 18th I received an e-mail from Social Security notifying us that as of January 1, 2007 there will be a 3.3% increase in social security benefits.

REPORTS OF COMMITTEES

        There were no Reports of Committees

UNFINISHED BUSINESS

        There was no Unfinished Business

NEW BUSINESS

        a)      2007 Meeting Dates

        The scheduled for the 2007 Meeting dates were reviewed by all commissioners present.

        A motion was made by Commissioner Legassie, seconded by Commissioner Mezzetti to accept the schedule of 2007 meeting dates as presented.

        Legassie/Mezzetti                               Unanimous

b)      Quarterly Report – quarter ending 9/30/06

The Quarterly report for the quarter ending 9/30/06 was reviewed by all
commissioners present and all questions answered.  

        A motion was made by Commissioner Mezzetti, seconded by Commissioner LaMay to accept the quarterly report as presented.

        Mezzetti/LaMay                          Unanimous

c)      Request(s) to relocate to a different apartment
1)      Physical Disability
2)      Apartment conditions – possible mold

Physical Disability

On November 13, 2006 a request from Sharleen Noel, Apt. 12, was received in the office.   Due to the extreme problems she has with her knees and walking (a Doctors note was attached regarding these problems), she has requested a move to an apartment closer to the road.  There was a discussion among the commissioners present regarding this request.   

A motion was made by Commissioner Mezzetti, seconded by Commissioner Legassie to move Sharleen Noel to a different apartment as soon as one becomes available.

        Mezzetti/Legassie                               Unanimous

Apartment conditions – possible mold


A request has been received from the tenants in Apt. 33 to relocate to a different apartment due to a build-up of mold in their apartment which they claim is creating breathing difficulties and other maladies.   The apartment was inspected and mold was discovered in the bedroom area.   The conclusion arrived at from the inspection was that there is so much “stuff” piled up in the bedroom area (plastic totes, etc going up the wall) that no air can circulate and this accumulation of stuff is covering up the heating vent.  There was also mold discovered on the brick patio in the back of the apartment.  The maintenance department has cleaned up the existing mold and has re-painted the affected areas.    This request was not accompanied by a letter from a Doctor.

After a lengthy discussion among the commissioners regarding this matter, it was a consensus to deny this request.

d)      Cable hook-up in Community Hall

There has been an anonymous donation of a 27” TV complete with DVD
and VCR player to the Community Hall.   Due to this donation, Commissioner Mezzetti opened up for discussion having the new TV hooked up for basic cable.  There was a discussion among the commissioners present regarding this matter and it was a consensus of all commissioners present to have the new TV in the Community Hall hooked up to basic cable.

e)      Longer hours – community hall

It was a suggestion by Commissioners Mezzetti and Legasssie to keep the
Community Hall opened every day until at least 10:00 p.m. so that there could be various activities at night ( i.e. movie night, craft club etc), or just for the tenants to use.  John Boice, Pauline Legassie and Ruth Mezzetti will be responsible for locking the hall up every night at 10:00 p.m.   After additional discussion among the commissioners present, it was a consensus that we try keeping the community hall until 10:00 p.m. every night and that this subject would be revisited at our April meeting.

POLICY AND PROCEDURES

        There were no new Policy and Procedures.

EXECUTIVE SESSION

         There was no Executive Session.










ADJOURNMENT

        A motion was made by Commissioner Mezzettii, seconded by Commissioner Legassie to adjourn the regular meeting of the East Windsor Housing Authority at 8:20 p.m.

        Mezzetti/Legassie                                               Unanimous

Respectfully submitted,



Steven D. Knibloe
Executive Director



Darlene H. Kelly
Recording Secretary