East Windsor Housing Authority
Regular Meeting – May 21, 2007
CALL TO ORDER AND ATTENDANCE
The meeting was called to order at 7:00 p.m. by Chairman Karen Boutin. Commissioners LaMay, Legassie, Mezzetti and Percoski were in attendance.
ADDED AGENDA ITEMS
There were no added agenda items.
MEETING MINUTES OF:
Regular Meeting – April 16, 2007
The minutes of the regular meeting of April 16, 2007 were reviewed by all Commissioners present. A motion was made by Commissioner Percoski, seconded by Commissioner Mezzetti to accept the minutes of the regular meeting of April 16, 2007 as presented.
Annual Meeting – April 16, 2007
The minutes of the Annual Meeting of April 16, 2007 were reviewed by all Commissioners present. A motion was made by Commissioner Percoski, seconded by Commissioner LaMay to accept the minutes of the Annual Meeting of April 16, 2007 as presented.
Brenda Boland, Apt. 68, asked whether or not the Bingo was going to stop and if we were planning on having a summer picnic.
As to the question of Bingo, Commissioner Legassie answered the question by saying that due to the lack of attendance by the residents at Park Hill and the time of the year, Bingo would be suspended for the time being.
As to the question of the summer picnic, the Executive Director responded to Ms. Boland by saying that we were hoping to have the “Annual After 4th of July Picnic” but that at this point no plans for such had been made.
There was also a discussion concerning the incident in the 3rd level laundry room involving three residents and the use of the washers/dryers. The Executive Director told Ms. Boland that he had been unable to get in touch with her due to various reasons and that he would like to talk to her regarding the incident. Betty Lamb then told the Commissioners present what had happened, one resident had changed the setting on the dryer and put in more money without checking out the dryer to see if there were any clothes still in the dryer. There was a confrontation between two other residents and the Police were called. After hearing of this incident and the complaints regarding the use of the laundry room, it was a consensus of all commissioners present to
have signs put up in the laundry rooms asking all users of the laundry room(s) to be courteous and not to interfere with someone else’s clothes.
BILLS AND COMMUNICATIONS
Check Register – April 18 – May 16, 2007
The check register for April 18 – May 16, 2007 was reviewed by all commissioners present and all questions answered. A motion was made by Commissioner Percoski, seconded by Commissioner Legassie to accept the check register of April 18 – May 16, 2007 as presented.
Bank Reconciliation April, 2007
The Bank Reconciliation of April, 2007 was reviewed by all Commissioners present.
REPORTS OF THE EXECUTIVE DIRECTOR
Meeting with CHFA
I will be meeting with CHFA sometime in the beginning of June to discuss the possibility of acquiring the necessary funds to re-roof every building in the complex. It is estimated that it will cost about $9,000 to re-roof every building. When any additional information is forthcoming it will be brought to the attention of the Commission.
The Chairman of the Commission asked the Executive Director if he had looked into any programs that might help the tenants here with their electric bills. The Executive Director said that he had but at this point in time he had nothing concrete to offer to the Commission and/or the tenants.
REPORTS OF COMMITTEES
There were no Reports of Committees
A) Bank Change
Letters will be going out within the next few days to all banks in the area detailing what our needs are and if they will be able to accommodate out needs. When any additional information is forthcoming it will be brought to the attention of the Commission.
B) Installation of Quik Books
The installation of Quik Books is scheduled for this Friday. We were able to get the program through Amazon for approximately $100. If everything goes alright we should be up and running and CHAS free by the 1st of July.
A) Management Plan 2007-2008
The Management Plan for the fiscal year 2007-2008 was reviewed by all commissioners present and all questions answered. A motion was made by Commissioner Mezzetti, seconded by Commissioner Percoski to accept the Management Plan for the fiscal year 2007/2008 as presented.
B) Quarterly Report – quarter ending March 31, 2007
The Quarterly Report for the quarter ending March 31, 2007 was reviewed by all Commissioners present and all questions answered.
POLICY AND PROCEDURES
A) 07-0034 No Smoking Policy
There was a lengthy discussion regarding this policy among the Commissioners present. This policy will not affect the residents already here who smoke, but for any new residents that rent an apartment there will be a No Smoking policy. This is due to the damage that smoking causes in the inside of the apartments and the cost to refurbish apartments that have been occupied by a smoker.
A motion was made by Commissioner LaMay, seconded by Commissioner Legassie to accept Policy 07-0034 No Smoking.
There was no Executive Session.
A motion was made by Commissioner Percoski, seconded by Commissioner Legassie to adjourn the regular meeting of the East Windsor Housing Authority at 7:51 p.m.
Steven D. Knibloe
Darlene H. Kelly