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March 11, 2009 Meeting Minutes
EAST WINDSOR POLICE COMMISSION
REGULAR MEETING:  March 11, 2009
East Windsor Town Hall Meeting Room
1.      CALL TO ORDER AND ATTENDANCE:
Meeting was called to order at 7:00pm by Vice-Chairman Sinsigallo.  Commissioners Devanney, Sauerhoefer and Sherman were present as well as Chief of Police Edward DeMarco.  Chairman Nelson was not present.  Deputy Chief Roger Hart was not present.

2.      ADDED AGENDA ITEMS:
There were no added agenda items.

3.      PREVIOUS MEETING MINUTES:
The minutes from February 11, 2009 regular meeting were reviewed by all present commission members.   MOTION made by Commissioner Devanney to accept the regular meeting minutes of 2/11/09, as presented.  SECONDED by Commissioner Sauerhoefer.  
VOTE IN FAVOR:  Devanney/Sherman/Sauerhoefer    
ALL VOTING IN FAVOR, MOTION CARRIED.
The minutes from February 20, 2009 special meeting were reviewed by all present commission members.   MOTION made by Commissioner Devanney to accept the special meeting minutes of 2/20/09, as presented.  SECONDED by Commissioner Sauerhoefer.  
VOTE IN FAVOR:  Devanney/Sherman/Sauerhoefer    
ALL VOTING IN FAVOR, MOTION CARRIED.
The minutes from March 4, 2009 special meeting were reviewed by all present commission members.   MOTION made by Commissioner Devanney to accept the special meeting minutes of 3/4/09, as presented.  SECONDED by Commissioner Sauerhoefer.  
VOTE IN FAVOR:  Devanney/Sherman/Sauerhoefer    
ALL VOTING IN FAVOR, MOTION CARRIED.

4.      BUDGET AND EXPENDITURES:
A)  Police Department – Monthly Billing: MOTION made by Commissioner Devanney to accept        the monthly billing, dated March 4, 2009 in the amount of $ 8,689.11.  SECONDED by Commissioner Sauerhoefer.
VOTE IN FAVOR:    Devanney/Sherman/Sauerhoefer     
ALL IN FAVOR, MOTION CARRIED.
B)  Police Department – Financial Statement:  MOTION made by Commissioner Devanney to accept the monthly financial statement, dated March 6, 2009.  SECONDED by Commissioner Sauerhoefer.  
VOTING IN FAVOR:  Devanney/Sherman/Sauerhoefer       
ALL IN FAVOR, MOTION CARRIED.
C)  Police Commission – Monthly Billing:  MOTION made by Commissioner Devanney to accept the monthly billing, dated February 28, 2009, in the amount of $ 133.79.  SECONDED by Commissioner Sauerhoefer.  
VOTING IN FAVOR:  Devanney/Sherman/Sauerhoefer       
ALL IN FAVOR, MOTION CARRIED.
D)  Police Commission – Financial Statement:  MOTION made by Commissioner Devanney to accept monthly financial statement dated February 28, 2009, as presented.  SECONDED by Commissioner Sauerhoefer.  
VOTING IN FAVOR:  Devanney/Sherman/Sauerhoefer       
ALL IN FAVOR, MOTION CARRIED.
E)      Animal Control – Monthly Billing:  MOTION made by Commissioner Devanney to approve monthly billing, dated March 5, 2009, in the amount of $ 14.92.  SECONDED by Commissioner Sauerhoefer.   
VOTING IN FAVOR:  Devanney/Sherman/Sauerhoefer       
ALL IN FAVOR, MOTION CARRIED.
F)  Animal Control – Financial Statement:  MOTION made by Commissioner Devanney to approve the monthly financial statement dated March 6, 2009, as presented.   SECONDED by Commissioner Sauerhoefer.  
VOTING IN FAVOR:  Devanney/Sherman/Sauerhoefer       
ALL IN FAVOR, MOTION CARRIED.
G)  Legal Billing:  None at this time.

Brief discussion followed regarding the Animal Control Monthly billing and Financial Statement when the two budgets merge.  Chief DeMarco explained that there will be a specific separate line within the monthly reports and that the dog fund will stay where it is.  The agenda will not show separation, the agenda may show “Police Department/Animal Control” and Dog Fund will be separate.   
        
    5.  PUBLIC INPUT #1 – Comments and Discussion (5 minute maximum per subject):
        No public input at this time.

    6.  UNFINISHED BUSINESS:
               None at this time.      


      7.  TRAFFIC AUTHORITY:
A)  009-01 Kreyssig Road – Chief DeMarco stated there is no report as of yet, due to budget time.  Will be addressed at next regular meeting.    

     8.  PUBLIC INPUT #2 – Comments only – NO DISCUSSION:
No public input at this time

9.      NEW BUSINESS:
No new business at this time.

  10.  EXECUTIVE SESSION:
MOTION made by Commissioner Devanney to go into Executive Session (7:07pm) for Legal Update to include the Chief.  SECONDED by Commissioner Sauerhoefer.
VOTE IN FAVOR:  Devanney/Sherman/Sauerhoefer       
ALL IN FAVOR, MOTION CARRIED.
Executive session closed at 7:28pm.
No action taken.

  11.  COMMUNICATIONS:
        Enclosed in the commissioner’s packets were the following:
        1.  Letter from Hesketh regarding Route 140 Proposed Retail Development, dated 2/6/09.
2.  Letter from State Traffic Commission dated 2/17/09 regarding STC #046-0812-02.
3.  Letter from State Traffic Commission dated 2/19/09 regarding STC #046-0809-01.
4.  Letter from EWPC dated 2/12/09 regarding Union Grievance 09-02.
5.  Letter from EWPC dated 2/12/09 regarding Union Grievance 09-01.
6.  Letter from EWPC dated 3/4/09 regarding Union Grievance 09-01.
7.  Letter from AFSCME Council 15, EW Police Union dated 2/25/09 regarding Grievance 09-01.
8.  Letter from EW Police Department dated 3/5/09 regarding EWPD and Animal Control Budget.
9.  Copy of EW Police Department and Animal Control FY 2009/2010 Budget.




12.      MONTHLY REPORTS:
A)      Chief of Police-
Chief DeMarco commented that the back parking lot at the Police Department is continually getting worse and caving in.  Commissioner Sauerhoefer commented that Len Norton will be out to investigate it (this was discussed at this month’s Building Commission meeting).
Chief DeMarco also mentioned that there is an issue with the intercom system to communicate with prisoners.  Chief DeMarco states that there actually is no intercom system currently working so the department currently uses the PA system to communicate with the prisoners, if needed.  Chief DeMarco explained that this is not an ideal situation; however it may not be able to be addressed due to budget issues.
Commissioner Sherman asked if there was any update on the new recruit/candidate.  Chief DeMarco responded that he is currently doing his polygraph and that it’ll be a couple of months to get everything going.  
       B)  Commission Members-
      None at this time.

13.  ADJOURNMENT:
Commissioner Devanney made a MOTION to adjourn the regular meeting at 7:33pm.  SECONDED by Commissioner Sauerhoefer.  
VOTED IN FAVOR:  Devanney/Sherman/Sauerhoefer       
ALL IN FAVOR, MOTION CARRIED.

Respectfully submitted,
Christine Pellegrini
EWPC Recording Secretary