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December 7, 2004 minutes


TOWN OF EAST WINDSOR
BOARD OF SELECTMEN

REGULAR MEETING MINUTES
DECEMBER 7, 2004

I.      TIME AND PLACE OF MEETING
Ms. Roberts called the meeting to order on Tuesday, December 7, 2004 at 7:30 p.m. at the East Windsor Town Hall

II.     ATTENDANCE
SELECTMEN PRESENT:
Linda Roberts, First Selectman
Al Regina, Selectman
Kenneth Crouch, Deputy First Selectman
Thomas Sinsigallo, Selectman
Michael Balf, Selectman

III.    ADDED AGENDA ITEMS –
None.

IV.     PREVIOUS MINUTES
A.      Regular meeting minutes of November 16, 2004

MOTION: To accept the regular meeting minutes of November 16, 2004, as corrected:
Page 5 New Business, Item B.  Discussion of Town Agencies, BBFD, presentation given by “Chief Cal Myers, Assistant Chief Madigan and Deputy Chief Pippin”
        Made by Mr. Sinsigallo, seconded by Mr. Crouch
        Members in Favor:  Crouch, Sinsigallo, Balf
        Abstained: Regina
MOTION CARRIED

V.      PUBLIC PARTICIPATION
None.

VI.     COMMUNICATIONS – For the Board’s information and review.

A.      Thank you letter from Attorney Jason M. Dodge/CIRMA
B.      Thank you letter from Greater Hartford Literacy Council
C.      Annual Park Hill Christmas Party Invitation
D.      Connecticut Children’s Place/Holiday Wish List Program
E.      Population Figures/North Central District Health Dept
F.      North Central Conservation District/2004 Annual Report
G.      Scully & Wolf, LLP/Financial Reporting for Post employment Benefit Plans Other than Pension Plans
H.      Connecticut Labor Force Data/September 2004

VII.    SELECTMEN’S REPORTS (these were discussed at the end of the meeting)
A.      L. Roberts, First Selectman
        The Library Association Ad Hoc Committee had their organizational meeting.  The next meeting is January 5.
        The Hamilton Building has been sold and will be leased to the Baran Institute.  
        The Secretary of State Award’s Ceremony for firefighters was nice, representatives from BBFD and WHPFD were present.
        Ms. Roberts and Ms. Whitten, Town Planner are attending the school facilities committee meetings.
        Ms. Roberts attended the Office of Emergency Management, Homeland Security merge meeting.
        The second flu clinic at the Senior Center was successful.
        Tentative refund from CL&P is $22,342.00. There will be a meeting with CCM before a release is signed.
        Active Resident Sophie Gedron will be 100.   There will be a mass for her at St. Catherine’s on December 9 at 10:30 a.m. followed by a          surprise reception at Park Hill.  This is sponsored by the Garden Club and Altar Rosary Society.   She will be presented with a                                 Proclamation from the Town.

B.      K. Crouch, Deputy First Selectman
        Building Committee Projects:
        Volunteer Park:  Landscaping/tree trimming done.  There are or will be bids for the fence, repairing the vandalism and seats in the                     gazebo.
        Broad Brook School Boiler project is done and came in under budget.
        Town Hall Roof is 90% done, Annex is 80% done
        A Scout Hall meeting was held regarding ideas for a phase protector and insurance questions.

C.      A. Regina, Selectman
        Volunteer Incentive Committee:  They have met and reviewed the latest summary of expenditures to date.  There appears to be more                    firefighter response to emergency calls and more activity.  The emergency call out portion is tight.  They will meet again in the new year              to keep on eye staying with the budget.

D.      T. Sinsigallo, Selectman
        Zoning Board of Appeals:  Mr. Sinsigallo expressed his opinion on the correct decision to deny a recent application for bulky waste             dump activities, citing DEP standards and issues related to such an application.

E.      M. Balf, Selectman
        Board of Education:  School building security and grades were discussed.

VIII.   BOARD AND COMMISSION APPOINTMENTS & RESIGNATION
A.      Vacancies:
American Heritage River Commission:
Three reg. R, vacancy to be filled, 4-yr. term expiring 11/01/04, one 4-yr. term
Four Alt. vacancies, 4-yr. terms
Cable Television:
One reg. R, 2-yr. term
Central Regional Tourism District:
One reg. vacancy to be filled, 3-yr. term expiring 10/1/2006
Conservation Commission:
One alt. R & U, term to expire 11/01/04
Municipal Building Code Board of Appeals:
Five Regular Members
Property Maintenance Code Bd. Of Appeals:
One Reg. R or U, 4-yr. term
Water Pollution Control Authority
One alt. D or U, 4-year term

B.      Resignation(s):
        Kathy Bilodeau, Charter Revision Committee
           *No action:  Ms. Bilodeau withdrew her resignation.
                
        G. Martin Henry, Charter Revision Committee
MOTION: To accept, with regret, the resignation of G. Martin Henry from the Charter Revision Committee
                Made by Mr. Crouch, seconded by Mr Sinsigallo
ALL MEMBERS IN FAVOR.  MOTION CARRIED

Re-Appointment: None

New Appointments, Applications to be considered:

CHARTER REVISION COMMITTEE
MOTION: To appoint Richard LeBorious, (D), regular, Charter Review Committee
                Made by Mr. Crouch, seconded by Mr. Sinsigallo
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

        Marie DeSousa, (D), regular, Charter Review Committee
*no action, no vacancy
        Ralph H. Winn, Jr., (R), regular, Charter Review Committee
*no action, no vacancy

BOARD OF FINANCE
        Noreen Farmer, (D) Board of Finance Alternate, to fill a vacancy, term expiring 11/22/2005
MOTION: To table this application to the next meeting pending a completed application form.
                Made by Mr. Regina, seconded by Mr. Balf
                Members in favor:  Regina, Crouch, Roberts
                Opposed:  Balf, Sinsigallo
MOTION CARRIED

MOTION: To go out of agenda order to New Business, Item B. Creation of Separate Conservation Commission 
                Made by Mr. Crouch, seconded by Mr. Regina
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

NEW BUSINESS
B. CREATION OF SEPARATE CONSERVATION COMMISSION
Nancy Rudek, ZEO, Linda Kehoe, Vice Chairperson of the Inlands Wetlands Conservation Commission and Albert Grant and George Grant of the Farmland Preservation Committee came before the Board.  Ms. Roberts outlined the history of the Farmland Preservation Committee and the Plan of Conservation and Development suggestion of having a separate independent Conservation Commission.  Per the Town Attorney, this cannot be done without charter revision.  Ms. Rudek provided back up on the idea of a separate Conservation Commission.  She also outlined the Inland Wetland Conservation Commission (IWCC)  has a general consensus that separating these agencies is a good idea, as Inlands has a heavy focus due to statute timelines that must be maintained.     It was felt it would serve the Town better to do this.  

Several alternatives in the interim of actual charter revision were discussed.  The idea of the Inland Wetland Conservation Commission creating an ad hoc committee which would consist of the Farmland Preservation members wherein they would do the conservation piece, making recommendations to the IWCC was discussed.  Ms. Rudek will bring this idea before the IWCC at their January, 2005 meeting.

MOTION: To table this item to the January 18, 2005 Selectmen’s meeting.
                Made by Mr. Crouch, seconded by Mr. Regina
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

*Mr. Sinsigallo took a moment to publicly thank Ms. Rudek, ZEO for her had work and her decisions that protect East Windsor and its Citizens.

MOTION: To stay out of agenda order to New Business, Item A.  Discussion of Town Agencies
                Made by Mr. Sinsigallo, seconded by Mr. Crouch
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

NEW BUSINESS
A. WAREHOUSE POINT FIRE DEPARTMENT
Representatives of the Warehouse Point Fire District and Department: Maria Martineau,     
D. James Barton, Tony Dimastrantonio, James Barton, Ed Howell and Phil Decapua came before the Board to make a presentation of this Town Agency.

Ms. Martineau lead this discussion by providing the Board with a detailed history of the District /Department which was formed in 1910.  At its creation, taxes were levied on District residents. This is no longer in place, and they now depend on funding from the Town.   Comparatively in 1958 they had 37 calls and 28 members, in 2004 (to date) they have had 386 calls and 45 members.   Back up was provided as to the WHPFD insurance policies, budget, charter and commissioner list.   The annual meeting is the first Tuesday of June at 8:15.  They felt the Department was doing fairly well and noted they are in the process of selecting a new Chief as the current Chief’s term comes to an end on 12/31/04.    They are hopeful that the incentive program will help with volunteerism.  They see volunteerism continuing in five years, but with increased mandates on training and time constraints, it is probable firefighters will be paid sometime in the distant future.  A future forecast shows a need to replace the 1982 Engine 238. They also noted they could use help with snow plowing.  

Ms. Roberts expressed that the Town maintains a building if it owns it.  The idea of the Town owning a building, and the agency leasing it, as is done with Scout Hall, was suggested.  

Mr. Dimastrantonio outlined his years of service with the Department, his long-standing residency in Town, and provided some anecdotes of past Chiefs.  He spoke at length on the Junior Division of this Department, one of the oldest in the State, and expressed his pride at their continued spirit and contributions to the Department and the Town as a whole.  He also commented on how it was nice to see the mutual aide with Broad Brook. The Fife and Drum Corps were established in 1880.  

MOTION: To stay out of agenda order to Unfinished Business, Item D.
E.W. Ambulance Request for Added Appropriation
                Made by Mr. Balf, seconded by Mr. Regina
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

East Windsor Ambulance Association re: Request for Added Appropriation
Guy Henry and Thomas Clynch IV came before the Board in follow up to the presentation for a request for an added appropriation to purchase a new ambulance.  As directed, Mr. Henry provided the Board with more quotes for their comparison and information on remounting the chasse.  

Mr. Henry went into specifics on the information he got regarding remounting the chasse.  It can be made longer, but not wider,  a medium duty chasse.  Remount would cost $94,000.  It would still be a rough ride.  

He discussed the original spec from AEV, the one they wish to use.  He specified and explained the changes made to the detailed quote since the last meeting.  He compared this quote to the others he received.  A 2005 is $105,000 and a 2004 is $104,000. He opined the way to go is with the AEV quote for a 2005 at $105,000.  This ambulance is not fancy, yet it is customized to work for this service.  

Mr. Henry will investigate if there is any value of the ambulance they are replacing ion the used market.   The quotes provided are good through the end of the year.   They will use the same radios if possible, if not the ambulance will buy new ones to fit.  

Ms. Roberts outlined the next step, should this be passed to the Board of Finance.  She also commented on the status of added appropriates on other projects with other Town Agencies. She suggested Mr. Henry go to the Board of Finance with alternatives on how to fund this request.   

Mr. Henry ended his presentation by asking the Town to support the Association and fund a new ambulance to replace Medic One.

MOTION: To forward to the Board of Finance the Ambulance Association’s request for an added appropriation of $105,000 to fund a new ambulance.
                Made by Mr. Balf, seconded by Mr. Sinsigallo
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

MOTION: To return to agenda order
                Made by Mr. Regina, seconded by Mr. Crouch.  
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

IX.     UNFINISHED BUSINESS                
A.      Code of Ethics revised Ordinance
The Town attorney has reviewed this revised Ordinance and approved it.

MOTION: To forward to Town Meeting (date to be determined by the First Selectman) the Town of East Windsor, Code of Ethics Ordinance, as presented.
                Made by Mr. Crouch, seconded by Mr. Balf
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

B.      Refuse Ordinance
The Town attorney has reviewed this revised Ordinance and approved it.

MOTION: To forward to Town Meeting (date to be determined by the First Selectman) the Town of East Windsor, Solid Waste Ordinance, as presented.
                Made by Mr. Regina, seconded by Mr. Balf
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

C.      Property located at 47 Woolam Road
Both the PZC and the Parks and Recreation recommend selling this piece.

MOTION: To authorize the First Selectman to get an appraisal of 47 Woolam Road.
                Made by Mr. Crouch, seconded by Mr. Sinsigallo
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

D    East Windsor Ambulance Association re: request for added appropriation
                Addressed earlier in the meeting, information above.
E.  *2004 Plan of Conservation & Development (Town Planner will review with     Board at the January 18, 2005 meeting)
F.   *Ordinance Regulating Alarm Systems
G.      *Historical Commission re: Report of Progress to date  
H.      *Employee Handbook
I.      *Town Historian Resolution

X.        NEW BUSINESS
A.      Discussion of Town Agencies
        Warehouse Point Fire Department
Addressed earlier in the meeting, information above.

B.      Creation of Separate Conservation Commission
        Addressed earlier in the meeting, information above.

C.      Cancel December 21, 2004 Board of Selectmen’s meeting

MOTION: To cancel the December 21, 2004 Board of Selectmen’s Meeting
                Made by Mr. Sinsigallo, seconded by Mr. Balf
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

D.      Tax Refunds

MOTION: To approve the tax refunds in the amount of $5,555.95 as recommended by the Tax Collector.
Made by Mr. Sinsigallo and seconded by Mr. Balf
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

X.      ADJOURNMENT

MOTION: To adjourn at 9:15 p.m.
                Made by Mr. Sinsigallo, seconded by Mr. Balf.
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

Respectfully submitted,


Cynthia D. Croxford
Recording Secretary

*Starred items will not be discussed, but will remain on agenda pending receipt of additional information.