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May 3, 2005 minutes
TOWN OF EAST WINDSOR
BOARD OF SELECTMEN

REGULAR MEETING MINUTES
May 3, 2005

I.      TIME AND PLACE OF MEETING
Mrs. Roberts called the meeting to order at 7:35 p.m. at the East Windsor Town Hall.

II.     ATTENDANCE
SELECTMEN PRESENT:
Linda Roberts, First Selectman
Al Regina, Selectman
Kenneth Crouch, Deputy First Selectman
Thomas Sinsigallo, Selectman
Michael Balf, Selectman

III.    ADDED AGENDA ITEMS – None.

IV.     PREVIOUS MINUTES
a.      Regular meeting minutes of April 19, 2005

MOTION: To accept the regular meeting minutes of April 19, 2005, as submitted   
                Made by Mr. Sinsigallo, seconded by Mr. Crouch.
ALL MEMBERS IN FAVOR
MOTION CARRIED

V.      PUBLIC PARTICIPATION

Leonard Norton, Town Engineer/Public Works Director:   Mr. Norton stated that he is slated to make a presentation during the Selectmen meeting.  Due to recent newspaper articles, he respectfully requested  that Selectman Sinsigallo be asked to leave the room when Mr. Norton made his presentation.  He felt Selectman Sinsigallo was not unbiased nor impartial for the discussion.  

VI.     COMMUNICATIONS
The following items were for the Board’s information:
A.      Connecticut Trolley Museum/Annual Meeting May 7, 2005
B.      The Metropolitan District/Operation of Hazardous Waste Program
C.      Governor M. Jodi Rell/Connecticut Convention Center Open House
D.      CCM/Legislative Update
E.      CCM/CL&P Streetlight issues
F.      CCM/State Budget Impact on East Windsor
G.      OPM/Locip Grant
*Special thanks to Becky MacDonald for her work in this arena
H.      New Haven Peace Commission.

VII.    SELECTMEN REPORTS
A.      L. Roberts, First Selectman
·       Thursday there is a virtual town hall meeting to review the website
·       Community Day is Saturday
·       Craig Arnold from the Cemetery Association called to advise the Town could have the truck back, a truck formerly discussed at                   meetings.  The Building Official car died and there were no police cruisers up for recycling, so the Building Official is using the truck.
·       Becky MacDonald and Leonard Norton applied for and were approved for a FEMA grant reimbursing the Town $19,000 due to snow fall.
B.      K. Crouch, Deputy First Selectman
·       Building Committee:  There is an ad out for the Clerk of the Works/Supervisor position for the police department renovation project.            Responses will be in by the 16th and then discussed.
·       Veterans Commission:  
o       The flags are up in  Town
o       Project Beacon Light will be showcased at community Day.  This is a light in the front of a home, when the switch is flipped twice, it          serves as a flashing light (a beacon) for emergency personnel to locate the residence.  It is $3.50 for Seniors and $4.00 for all other                         residents.  
C.      A.  Regina, Selectman
·       No Report
D.      Tom Sinsigallo, Selectman
·       No Report

E.      M. Balf, Selectman
·       He received a call from Barbara Smiegel with regards to whether Pease  Road is to be paved or not.  She stated there are houses being           built and drainage issues.  Mr. Balf contacted the land use agencies and learned there are no  decisions as of yet, this is still in the                        works.

VIII.   BOARD AND COMMISSION APPOINTMENTS & RESIGNATIONS
A.      Vacancies:
American Heritage River Commission:
Five reg. R or U vacancies, 4-yr. terms, with two vacancies to be filled, terms expiring 11/1/2007
Four Alt. vacancies, 4-yr. terms
Cable Television:
One reg. R, 2-yr. term
Conservation Commission:
One alt. R & U, term to expire 11/01/04
Economic Development Commission:
One Reg. R, D or U, vacancy to be filled, term expiring 11/1/2005
Municipal Building Code Board of Appeals:
Five Regular Members
Natural Resource Preservation Committee:
Two Reg. R or D, 18 month term to expire 07/31/2006
Property Maintenance Code Bd. Of Appeals:
One Reg. R or U, 4-yr. term


B.      Resignation:  None.
C.      Reappointment:

CABLE TELEVISION
To reappoint Elizabeth Burns to the Cable Television Advisory Board for a two year term to expire June 1, 2007
Made by Mr. Crouch, seconded by Mr. Sinsigallo
ALL MEMBERS IN FAVOR.
MOTION CARRIED.

To reappoint Scott Riach to the Cable Television Advisory Board for a two year term to expire June 1, 2007
Made by Mr. Crouch, seconded by Mr. Sinsigallo
ALL MEMBERS IN FAVOR.
MOTION CARRIED.

D.      New Appointments, Applications to be considered:

INLAND WETLAND CONSERVATION COMMISSION

To appoint Janice Warren as an alternate to the Conservation  Commission for a four year term to expire May 1, 2009.
Made by Mr. Regina, seconded by Mr. Sinsigallo
ALL MEMBERS IN FAVOR.
MOTION CARRIED.


IX.     UNFINISHED BUSINESS

A.      Request for Reassessment of Land Use Enforcement Position

To be discussed in Executive Session this evening.

B.      Budget FYE 2006

Linda Roberts and Michael Balf appeared at the public hearing on behalf of the Board of Selectmen.  A petition for referendum is likely.

C.      East Windsor Ambulance

There is a finalized proposed contract which is currently being reviewed. Members are meeting again on May 16 to discuss same.

D.      *Charter Revision (verbal update)
E.      *Ethics Ordinance (referred to Ethics Commission)
F.      *Employee Handbook

X.      NEW BUSINESS

A.      Municipal Clerk Weeks Proclamation.

MOTION: To adopt the Proclamation for Municipal Clerks Week, as attached hereto (Attachment A)
                Made by Mr. Sinsigallo, seconded by Mr. Crouch.
ALL MEMBERS IN FAVOR.
MOTION CARRIED

B.      Abandoned Car Ordinance

Ms. Roberts discussed reestablishing this expired Committee.  She asked that the Selectmen review the materials previously drafted and be ready to discuss this issue at the next meeting.

C.      Changes in Town Hall hours

As a result of the clerical union contract, there is a change in existing town hall hours.  Currently the hours are M-W 8:30-4:30, Thursday 8:30 – 7:30 and Friday 8:30 – 12:30.  The new hours set forth ½ hour earlier closing on Thursday and ½ hour later closing on Friday.  

MOTION: To change Town Hall Hours to reflect closure ½ hour earlier on Thursdays (7:00 p.m.) and ½ later on Fridays (1:00 p.m.)
        Made by Mr. Sinsigallo, seconded by Mr. Crouch
ALL MEMBERS IN FAVOR.
MOTION CARRIED

D.      Request for added appropriations

HIGHWAY
*Mr. Sinsigallo stayed for the presentation

Mr. Norton explained that the union contract was signed after the budget passed, thus the short fall.

Also, initially there was a need for $14000 to cover OT d/t snow fall, but a FEMA grant was applied for and the Town was reimbursed $19,000.

MOTION: To recommend an added appropriation of $15,000 to the salary line of the Highway budget.
Made by Mr. Crouch, seconded by Mr. Balf
ALL MEMBERS IN FAVOR.
MOTION CARRIED.

TOWN CLERK – no appropriation.  The Clerk will be at the June meeting to request a transfer of monies.

ASSESSOR – Carol Madore came before the Board.  She explained the salary appropriation needed to cover the clerical union contract, as well as the additional monies for part-time coverage (Ms. Roberts felt the part-time money request was justified).  She also outlined the need for money to reimburse the office for aerial photo copies.  

MOTION: To recommend to the Board of Finance an added appropriation of $4,520 to the Assessor salary line and for the other expenses.
                Made by Mr. Crouch, seconded by Mr. Sinsigallo
ALL MEMBERS IN FAVOR.
MOTION CARRIED.

TAX COLLECTOR

Per the Memo submitted by the Collector the added appropriations are needed to cover postage and the cost of motor vehicle put-ons as well.

MOTION: To recommend to the Board of Finance an added appropriation of $1,625 to the Tax Collector budget.
                Made by Mr. Sinsigallo, seconded by Mr. Crouch
ALL MEMBERS IN FAVOR.
MOTION CARRIED.

TREASURER

Per the Memo submitted, there is a short fall due to the clerical contract settlement.
MOTION: To recommend to the Board of Finance an added appropriation of $3,005 to the Treasurer salary line.
                Made by Mr. Regina, seconded by Mr. Crouch
ALL MEMBERS IN FAVOR.
MOTION CARRIED.

TOWN PROPERTY
The appropriation covers the union increase for the custodian salary as well as part time employment coverage while the custodian is on leave due to a medical condition.

MOTION: To recommend to the Board of Finance an added appropriation of $2300 to the Town Property salary line.
                Made by Mr. Crouch, seconded by Mr. Sinsigallo
ALL MEMBERS IN FAVOR.
MOTION CARRIED.

BUILDING DEPARTMENT

The Department memo explained the transfers, which to Board of Selectmen does not handle.  After the transfers the remaining cost of $400 is needed for the salary line.

MOTION: To recommend to the Board of Finance an added appropriation of $400 to the Building Department salary line.
                Made by Mr. Crouch, seconded by Mr. Sinsigallo
ALL MEMBERS IN FAVOR.
MOTION CARRIED.

SENIOR SERVICES

The Department memo submitted explained the appropriations needed for the fuel, salary short fall due to clerical union contract negotiations and overtime for Community Day, as well as phone costs.

MOTION: To recommend to the Board of Finance an added appropriation of $6071  to the Senior Center salary line and for the other expenses.
                Made by Mr. Regina, seconded by Mr. Crouch
ALL MEMBERS IN FAVOR.
MOTION CARRIED.

It has been an established practice for a Senior Center employee to work Community Day and the Fall Festival.

HUMAN SERVICES
Elizabeth Burns outlined the need for salary appropriations due to the signing of clerical contract after the budget submission, and a transferred employee who caries longevity.

MOTION: To recommend to the Board of Finance an added appropriation of $1330 to the Human Services salary line.
                Made by Mr. Crouch, seconded by Mr. Sinsigallo
ALL MEMBERS IN FAVOR.
MOTION CARRIED.

E.      Tax Refunds, Tax Collector

MOTION: To approve the tax refunds in the amount of $25,0154.15 recommended by the Tax Collector
Made by Mr. Crouch, seconded by Mr. Sinsigallo
ALL MEMBERS IN FAVOR
MOTION CARRIED

F.      Secretary of State Annual Awards – to be discussed at the next meeting


G.      Processing of funds and petty cash accounts/March 17 memo

Based on the auditor’s recommendations that all funds go through the Treasurer’s office, this has been accomplished as the Senior Center fund has been closed and is now at the Treasurer’s office.  This will be a separate standing account at the Treasurer’s office which the Senior’s can draw on (a revolving fund).  Monies deposited for the Senior Center will not be going into the general fund.   
        

XI.     EXECUTIVE SESSION

a.      In accordance with Connecticut General Statutes Section 1-200 (6)(a)
Personnel matter

MOTION: To enter into Executive Session in accordance with CGS §1-200(6)(a) at 8:10 p.m.
                        Made by Mr. Regina, seconded by Mr. Sinsigallo
ALL MEMBERS IN FAVOR
MOTION CARRIED



MOTION: To come out of  Executive Session at 8:23 p.m.
                        Made by Mr. Regina, seconded by Mr. Sinsigallo
ALL MEMBERS IN FAVOR
MOTION CARRIED


MOTION: To change the position title: Zoning Enforcement/Inland Wetland Office to the title of Zoning Enforcement Officer/Assistant Town Planner, salary of $47,082, effective July 1, 2005.
                        Made by Mr. Regina, seconded by Mr. Crouch
ALL MEMBERS IN FAVOR
MOTION CARRIED

*This position does not carry longevity
        
b.      Referral to Ethics Commission
Personnel matter

Mr. Sinsigallo was advised he can have this held in the public session or an executive session.  He requested an Executive Session.

MOTION: To enter into Executive Session at 8:25 p.m.
                Made by Mr. Crouch, seconded by Mr. Balf
ALL MEMBERS IN FAVOR
MOTION CARRIED.

MOTION: To come out of Executive Session at 8:45 p.m.
                Made by Mr. Crouch, seconded by Mr. Balf
ALL MEMBERS IN FAVOR
MOTION CARRIED


MOTION: As to Tom Sinsigallo a vote of no confidence and censure
                Made by Mr. Regina, seconded by Mr. Crouch

                In favor:       Crouch, Regina, Roberts
                Opposed:        Balf, Sinsigallo
MOTION CARRIED


Ms. Roberts stated she, herself, will forwarding this item to the Ethics Commission.

XII.    ADJOURNMENT

MOTION: To adjourn at 8:50 p.m.
        Made by Mr. Regina, seconded by Mr. Crouch
ALL MEMBERS IN FAVOR.
MOTION CARRIED.

* Starred items were not discussed, but will remain on the agenda pending receipt of additional information.

Respectfully submitted,


Cynthia D. Croxford
Recording Secretary