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April 18, 2006 Minutes
TOWN OF EAST WINDSOR
BOARD OF SELECTMEN
REGULAR MEETING MINUTES APRIL 18, 2006

                
I.      TIME AND PLACE OF MEETING

Mrs. Roberts called the meeting to order at 7:30 p.m. on Tuesday, April 18, 2006 at the East Windsor Town Hall

II.     ATTENDANCE
Linda Roberts, First Selectman
Kenneth Crouch, Deputy First Selectman
Thomas Sinsigallo, Selectman  
Gil Hayes, Selectman
Edward Filipone, Selectman

III.    ADDED AGENDA ITEMS      

MOTION: To add to New Business, Item G – Temporary Appointment Assistant Town Clerk and Assistant Registrar of Vital Statistics
                Made by Mr. Hayes, seconded by Mr. Sinsigallo
ALL MEMBERS IN FAVOR.  MOTION CARRIED.
                  
IV.     PREVIOUS MINUTES
A.      Special Meeting Minutes of April 3, 2006

MOTION: To accept the special meeting minutes of April 3, 2006, as submitted.
                Made by Mr. Sinsigallo, seconded by Mr. Hayes
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

B.      Regular Meeting Minutes of April 4, 2006

MOTION: To accept the regular meeting minutes of April 4, 2006, with the following correction:  New Business, Item B, added appropriation amount was for $5700.
                Made by Mr. Sinsigallo, seconded by Mr. Filipone
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

V.      PUBLIC PARTICIPATION – None.

VI.     COMMUNICATIONS – These items were briefly reviewed for the Board’s information.
A.      Regional Plan Association Thank you
B.      CRRA/Fiscal Year 2007 Tip Fees
C.      East Windsor Public Schools/Overview of Grants
D.      East Windsor Housing Authority Letter
E.      State of Connecticut/Avian and Pandemic Influenza Preparedness
F.      Petition For Special Town Meeting
G.      Stu Woodard Memorial Day Ceremony

VII.    SELECTMEN’S REPORTS
A.      Linda Roberts, First Selectman

·       The newsletter will be an insert in the Reminder at a much lower cost.  It is the  thought that eventually the newsletter will be paid for in toto by a local advertiser and then return to a quarterly newsletter.
·       Community day is May 13, 2006.
·       The FEMA grant to offset recent costs is $6964.

B.      Kenneth Crouch, Deputy First Selectman – No report

C.      Thomas Sinsigallo, Selectman – No report

D.      Edward Filipone, Selectman

·       PZC– He outlined action on pending applications and/or new applications received was overviewed.
·       WPCA – Mr. Hogan of the DEP came in to discuss the sewer avoidance areas and the role of  local WPCA’s in that regard.
·       EDC -  The brochure is being worked up.  Local business owners in Broad Brook were in to discuss their plans and frustrations with the concept of contributing to the businesses in the  village of Broad Brook.   They were seeking information and encouragement with their venture.  

      E.        Gilbert Hayes, Selectman

·       Firefighter Incentive Committee – This Committee will start to meet regularly again to keep track of monies spent.
·       Allied Community Services on 6 Craftsman Road has an open house on Thursday, April 19, and the Selectmen were invited and urged to attend.

VIII.   BOARD AND COMMISSION RESIGNATIONS & APPOINTMENTS
A.      Resignation:  None
B.      Re-Appointment:  None
C.      New Appointments, Applications to be considered:
        Edward Farrell, (R) Ad Hoc Library Committee as Library Board Member

MOTION: To appoint Edward Farrell as a Library Board member to the Ad Hoc Library Committee for the remainder of the Committee term.
                Made by Mr. Hayes, seconded by Mr. Sinsigallo
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

MOTION: To go out of agenda order to New Business, Item A.
                Made by Mr. Crouch, seconded by Mr. Filipone
ALL MEMBERS IN FAVOR. MOTION CARRIED.


GRANT PROPOSAL INITIATIVE PRESENTATION

Edward Farrell came before the Board and provided handouts and the recent memo to Town Staff and Agencies about the initiative to seek out grants for the Town.  Mr. Farrell stated he is doing this initiative as the long term projects seem to be at risk for funding.  The Board of Education has a history of success going after grants and other surroundings Towns have had success as well.  Mr. Farrell has collected successful grant submissions from surrounding towns to get a baseline of what these entities are looking for as far as materials.  Grants are gifts, which do not need to be paid back.  It is a very competitive market, one which Mr. Farrell has experience in.  He provided detailed information as to the private entities which provide monies for grants for targeted project areas.  The recent grant proposal for by Park and Recreation for tennis courts was not successful.  The concept of the Town applying for an IRS designation 501C3 was discussed.  It was stated that the Town of Portland has done this.  

East Windsor needs to get credible in the grant market to start to succeed in competing for grants on a large scale.  Collaboration of agencies is very important.  Also Mr. Farrell is interested in what the various town entities are looking for, what are their goals and he can investigate the grant possibilities.   The needs of the Town need to be outlined.   Some projects will need to have monies in place to match the grants, and this is in place for some areas, i.e., open space.    The Board thanked Mr. Farrell for his time and his initiative to take on this endeavor.

MOTION: To remain out of agenda order to New Business Item D. Abandoned Motor Vehicle Ordinance
                Made by Mr. Crouch, seconded by Mr. Filipone
ALL MEMBERS IN FAVOR.  MOTION CARRIED.


ABANDONED MOTOR VEHICLE ORDINANCE

Nancy Rudek, Assistant Town Planner, Zoning Enforcement Officer, came before the Board to present the final draft of the Abandoned Motor Vehicle Ordinance which the ad hoc committee pulled together and the town attorney viewed.  This ordinance now has teeth to enable enforcement of violators.  The process of handling a complaint was outlined.  The intent of this ordinance is not to penalize hobbyists, but to clean up junk car problems.  This item had been to a public hearing before, resulting in the appointment of the committee to draft a more detailed ordinance.  The Selectmen felt this item could go straight to Town meeting.

MOTION: To send the Abandoned Motor Vehicle Ordinance directly to Town meeting, date to be determined by the First Selectman.
                Made by Mr. Filipone, seconded by Mr. Sinsigallo
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

MOTION: To return to agenda order
                Made by Mr. Sinsigallo, seconded by Mr. Hayes.
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

IX.     UNFINISHED BUSINESS
A.      Budget FYE 2007/2006

May 2 is the public hearing and May 16 is the budget meeting.

B.      Neighborhood Assistance Act, Program Applications-Set Public Hearing

MOTION: To hold a public hearing for the Neighborhood Assistance, Program Applications, date to be determined by the First Selectman.
                Made by Mr. Hayes, seconded by Mr. Sinsigallo
ALL MEMBERS IN FAVOR.  MOTION CARRIED.


C.      Leasing of Town Property/Agreements
The information received on the current lease rates was discussed.  It was felt that hold harmless language needed to be added regarding pesticide and herbicide usage.  The prices will be Hay $30, Produce $60, Tobacco $100 acre, Shed $100 per bin.  It was also to be noted that the renter gets the shed as is and is responsible for repairs.

MOTION: To approve the Agreement with the caveat it is to be reviewed by the Town Attorney and requested that a hold harmless be added regarding use of pesticides/herbicides and that repair/maintenance of the shed is the responsibility of the renter.
                Made by Mr. Filipone, seconded by Mr. Sinsigallo.
ALL MEMBERS IN FAVOR.  MOTION CARRIED.


D.      *BBFD & WHPFD re billing MVA/Town Ordinance
E.      *Natural Resource Preservation Committee: re bonding money for Farmland    Preservation (waiting for Board of Finance)
F.      *Request to amend ordinance 87-2 re:  Regulating the Use of Recreation Vehicles, Snowmobiles and all Terrain Vehicles
G.      *Tax relief for the Elderly

X.      NEW BUSINESS            
A.      Grant Proposal Initiative Presentation – Discussed above out of order
B.      Requests For An Added Appropriations
·       Town Treasurer
·       Department of Planning and Development
·       Building Department
·       Others/More Detail to Follow

The Board discussed the added appropriations as outlined in memos provided to the Board.  Ms. Roberts provided information on future requests for added appropriations for legal and insurance.   Also the Building Department request to transfer was discussed, but no action needed by the Board of Selectmen.  The Highway Department had no request for added appropriation but it was to be noted that no signs or small equipment will be purchased this year.

Treasurer – this added appropriation is requested to cover unexpected overtime

MOTION: To recommend to the Board of Finance an added appropriation of $992.75 to the Treasurer’s overtime line.
                Made by Mr. Hayes, seconded by Mr. Crouch
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

Town Property - Ms. Roberts outlined the appropriations for unexpected repairs, the installation of a fence at the BBFD and increased utility costs.  

MOTION: To recommend to the Board of Finance an added appropriation of $13,850.00 to Town Property, specifically $11,500 to heat and $2,350 to electricity.
                Made by Mr. Crouch, seconded by Mr. Filipone
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

Planning and Zoning.  This appropriation is to cover contract settlement post FYE 2006 budget adoption.  The Board had extensive discussion as to this added appropriation.  It was expressed that the public has stated they are against funding for salary increases.  It was stated that this added appropriation will fund a contract that the Selectmen previously unanimously approved.   

MOTION: To recommend to the Board of Finance an added appropriation of $5,890 to the Planning and Zoning salary line.
                Made by Mr. Filipone, seconded by Mr. Crouch
VOTE    :       In favor:  Roberts, Crouch, Hayes, Filipone
                Opposed:  Sinsigallo
MOTION CARRIED.

Senior Center – The shortfall was outlined in the memo provided, the salary was a 3% salary increase and a one time vacation pay out as outlined at the time the contract was ratified.  

MOTION: To recommend to the Board of Finance an added appropriation of $10,085 to Senior Services as requested.
                Made by Mr. Filipone, seconded by Mr. Hayes
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

Engineering.  The part time salary was not budged correctly and communications was under budget.

MOTION: To recommend to the Board of Finance an added appropriation of $1,260 to the Engineering line.
                Made by Mr. Crouch, seconded by Mr. Hayes
ALL MEMBERS IN FAVOR. MOTION CARRIED.

Human Services – this added appropriation is to cover contract settlement and a one time vacation time pay out.  This contract was ratified by the Selectmen.  The Selectmen discussed this in detail and Ms. Roberts expressed that it was disheartening to have Selectmen oppose funding contracts that had previously been approved.  

MOTION: To recommend to the Board of Finance an added appropriation of $10,439 to the Human Services salary line.
                Made by Mr. Crouch, seconded by Mr. Filipone

DISCUSSION:     Mr. Hayes stated he did not recall the vacation pay out portion of the contract and that the contract is not present currently to review.

VOTE:   In favor:  Roberts, Crouch, Filipone
                Opposed:  Sinsigallo    
                Abstained:  Hayes
MOTION CARRIED.

C.      Schedule May Board of Selectmen Meetings

MOTION: To cancel the regular meetings scheduled for May 2 and May 16.
                Made by Mr. Crouch, seconded by Mr. Sinsigallo
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

MOTION: To have a special meeting on May 11, 2006 at 7:30 p.m., location to be determined.
                Made by Mr. Crouch, seconded by Mr. Sinsigallo
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

D.      Abandoned Motor Vehicle Ordinance – addressed above out of order

E.      Reassignment of First Responder Status

This item has been resolved.  No action necessary.

F.      Tax Refunds

MOTION: To approve the tax refunds in the amount of $4,223.99 as recommended by the Tax Collector.
Made by Mr. Sinsigallo, seconded by Mr. Hayes
ALL MEMBERS IN FAVOR.  MOTION CARRIED

G.      Temporary Appointment Assistant Town Clerk and Assistant Registrar of Vital Statistics

The Town Clerk’s request outlined in an E-mail of April 18, 2006 was discussed.

MOTION: To make a temporary appointment through June 30, 2006 to appoint Joanne M. Slater as Assistant Town Clerk and Assistant Registrar of Vital Statistics.
                Made by Mr. Sinsigallo, seconded by Mr. Hayes
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

XI.     ADJOURNMENT

MOTION: To adjourn at 9:30 p.m.
                Made by Mr. Sinsigallo, seconded by Mr. Hayes.
ALL MEMBERS IN FAVOR.  MOTION CARRIED.



Respectfully submitted,

/cdc/
Cynthia D. Croxford
Recording Secretary

*Starred items will not be discussed, but will remain on agenda pending receipt of additional information.