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September 19, 2006 Minutes
TOWN OF EAST WINDSOR
BOARD OF SELECTMEN MINUTES
SEPTEMBER 19, 2006

                                                                
I.      TIME AND PLACE OF MEETING

Tuesday, September 19, 2006 at 7:30 p.m. at the East Windsor Town Hall

II.     ATTENDANCE

Linda Roberts, First Selectman
Kenneth Crouch, Deputy First Selectman
Thomas Sinsigallo, Selectman  
Gil Hayes, Selectman
Edward Filipone, Selectman

III.    ADDED AGENDA ITEMS – None.
                        
IV.     PREVIOUS MINUTES

A.      Special Meeting Minutes of August 22, 2006 held jointly with Charter Revision Committee

MOTION: To accept the Special Meeting Minutes of August 22, 2006, as submitted.
                Made by Mr. Sinsigallo, seconded by Mr. Filipone
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

B.      Regular Meeting Minutes of August 22, 2006

MOTION: To accept the Regular Meeting Minutes of August 22, 2006, as submitted.
                Made by Mr. Crouch, seconded by Mr. Sinsigallo
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

V.      PUBLIC PARTICIPATION

Marie Desousa, Rice Road – The newsletter references a new line item in the Treasurer’s office for donations.  She was inquiring if that was accurate.  Ms. Roberts indicated that was so and the account will go before the Board of Finance.  It will be similar to what is done for the Veterans Road Race donations.

VI.     COMMUNICATIONS – These items were briefly discussed.

A.      DECD/ re Distressed Municipalities
B.      Allied Rehabilitation Centers/re  Resource Expo
C.      Thank you from Connecticut River Watershed Council
D.      The National Anthem Project
E.      Connecticut Water/re  Amended Rate Schedule of Public Hearing

VII.    SELECTMEN’S REPORTS

A.      Linda Roberts, First Selectman
·       The  Shared Services Committee is up and running and will meet on 9/28 at 10:00 a.m.
·       She attended a Government Finance Official Conference session regarding post-employment benefits.  Ms. Roberts will present the information to the Board of Finance.

B.      Kenneth Crouch, Deputy First Selectman
·       Building Committee – The salt shed is 80% complete and the Police Department Renovations are almost done.
·       Veterans Commission – The Cemetery Road is in and the town crew has raked and seeded it.

C.      Thomas Sinsigallo, Selectman
·       Police Commission meeting of 9/13 took no action on the ratification for the retirement agreement.   For the new officers medical leave, some officers donated to her health/sick fund as she did not have enough to qualify.
D.      Edward Filipone, Selectman
·       EDC is working strong on the 10/26 meet neighbors business social event at La Notte – 45 businesses new or with large renovations participated in the beautification.    This Commission will also be meeting with the BOE to work with them to promote the Town.
·       PZC – No new applications. The regulations should be ready for the October meeting.
·        WPCA – The Depot Street development is on the docket.  
      E.        Gilbert Hayes, Selectman
·       Firefighter Incentive Committee – They have been meeting regularly and are pretty close to budget and feel that by the end of the year they will be set up as well as last year.  The medical call attendance was brought up again and both Chiefs stated they will address this again.

MOTIONTo go out of Agenda order to New Business, Item K.
                Made by Mr. Crouch, seconded by Mr. Filipone
ALL MEMBERS IN FAVOR.  MOTION CARRIED.


LYNN STANLEY RE: TOWN OF EAST WINDSOR PLAYGROUND COMMITTEE
Ms. Stanley came before the Board and briefly discussed the contest her son won with Nickelodeon and the $5,000 prize, as well as the initial fundraising monies received, which brings the total to $13,0000.  She represented the four playground designs, produced by concepts created by four different agencies.  The fundraising goal is $125,000.  She has spoken to other towns and is investigating with the state representatives receiving funding from the State. The concept will be presented to the Board of Finance and the Park and Recreation Commission.  The donations are accepted through a fund within the town.   She is here tonight as they need a seven member committee to raise money for the playground.  The final design will be turned over to that Board of Education for final approval.   Ms. Stanley suggested the Board of Education also have its own playground committee to decide the design and choose a vendor.  This Committee is solely for raising the money.  Ms. Stanley outlined the tasks parents have undertaken at the playground, including a painted map.  The Selectmen had a few suggestions, including outlining that any location for a playground should take into consideration any possible future construction.  It was made clear that the funds are to be filtered through the treasurers office.  The members were discussed, and it was not possible to have school officials on the Committee.  Mr. Hayes will be the selectmen representative to this committee.

MOTION: To appoint an ad hoc Broad Brook School Playground Committee consisting of no more than eight members, whose charge is to raise funds for the Broad Brook School playground project.
                Made by Mr. Hayes, seconded by Mr. Filipone
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

MOTION: To appoint Lynn Stanley, Christine Schwartz, Aenta Lamonde, Kathy Bilodeau, Gaily Anderson, Terry Moreno and Selectmen representative, Gil Hayes to the Broad Brook School Playground Committee for an eighteen month term.
                Made by Mr. Filipone, seconded Mr. Crouch
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

MOTION:         To remain out of agenda order to New Business Item E and F.
                Made by Mr. Crouch, seconded by Mr. Filipone
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

ELECTRONIC VOTING EQUIPMENT AGREEMENT RESOLUTIONS.

Ms. Gaudreau, Town Clerk came before the Board to discuss the State requirements for voting machines and the time frame for both. These resolutions are due to state and federal mandates.  

·       IVS Voting System

MOTION: To adopt the Resolution entitled “Electronic Voting Equipment Agreement #1, attached hereto as Attachment A.
                Made by Mr. Hayes, seconded by Mr. Sinsigallo
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

·       LHS Optical Scan Voting Machines

MOTION: To adopt the Resolution entitled “Electronic Voting Equipment Agreement #2, attached hereto as Attachment B.
                Made by Mr. Hayes, seconded by Mr. Sinsigallo
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

CHARTER QUESTION
Ms. Gaudreau outlined the Town Attorneys comments and the adjustments needed regarding the previous motion made about the Charter.  It was clarified and confirmed later in the meeting that this will be a yes/no vote.

MOTION: To accept the following question for the General Election on November 7, 2006:  
“Shall the Revised Town Charter, contained in the final report of the 2006 Charter Revision Commission, as approved by the Board of Selectmen, be adopted?”
                Made by Mr. Crouch, seconded by Mr. Hayes
ALL MEMBERS IN FAVOR. MOTION CARRIED.


MOTIONTo remain out of Agenda order to New Business, Item A.
                Made by Mr. Crouch, seconded by Mr. Filipone
ALL MEMBERS IN FAVOR.  MOTION CARRIED

MUNICIPAL FACILITIES STUDY COMMITTEES FINAL REPORT.

Ms. Rajala, Chairperson, Tim Howes and Elizabeth Burns all came before the Board to discuss at length this Committee’s charge, its actions over the course of the term, how it gathered all the data and how they came together to present the list of recommendations.  The list of recommendations were read directly from the final report and discussed at length.   This Committee did full on site tours of all the facilities, had presentations with architects to help with concepts, took into consideration future projections on population and make up of that population and consulted corresponding towns with their projects and facilities to get a point of reference.

It was discussed that while the recommendations are in order of priority, some can be worked on jointly.  That is, if funding for a new school is being figured out, including the grant process (i.e. STEEP grants) then at the same time concepts for a senior center can be explored.   The use of the Capital Improvement Plan and its history with the Town was discussed.   The concept of new buildings and the complex issues related to use of existing buildings was discussed at length.  

It was discussed that the Board of Education future facility committee should maybe start exploring concepts and gathering ideas.   It was felt that at this point a professional should be called in to provide figures of design cost for the projects, giving the Town direction in the financial aspect of  these recommendations.  An RFP will be put out and the figures brought forth as a recommendation for this years Capital Improvement Plan.   

MOTION: To accept the Municipal Facilities Study Committee Report dated September 19, 2006.
                Made by Mr. Sinsigallo, seconded by Mr. Hayes
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

MOTION: To issue an RFP for a professional design and construction consultant to plan municipal facility use.
                Made by Mr. Filipone, seconded by Mr. Sinsigallo
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

MOTION: To authorize the First Selectmen to submit the numbers received to the CIP Committee for consideration.
                Made by Mr. Crouch, seconded by Mr. Sinsigallo
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

CONSENSUS RETURN TO AGENDA ORDER

BOARD AND COMMISSION RESIGNATIONS & APPOINTMENTS
E.      Resignation:  None
F.      Re-Appointment:  
·       Ruth Mezzetti, Housing Authority, 5-yr. term to expire October 1, 2011

MOTION: To reappoint Ruth Mezzetti to the Housing Authority for a five year term to expire October 1, 2001.
                Made by Mr. Filipone, seconded by Mr. Sinsigallo
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

·       James Richards, Central Connecticut Tourism District, 3-Yr. term to expire October 1, 2009

MOTION: To reappoint James Richards to the Central Connecticut Tourism District for a three year term to expire October 1, 2009.
                Made by Mr. Crouch, seconded by Mr. Sinsigallo
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

G.      New Appointments, Applications to be considered:
·       Mary L. Wyse, Ethics Commission, 4-yr. term to expire October 1, 2010

MOTION: To appoint Mary L. Wyse to the Ethics Commission for a four year term to expire October 1, 2010.
                Made by Mr. Hayes, seconded by Mr. Filipone
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

·       Peter F. Daglio, Historical Commission, 4-yr. Alternate term to expire October 1, 2010
MOTION: To appoint Peter F. Daglio to the Historical Commission as an alternate for a four year term to expire October 1, 2010.
        Made by Mr. Sinsigallo, seconded by Mr. Crouch
ALL MEMBERS IN FAVOR. MOTION CARRIED.

       D.   Vacancies:  Attachment

VIII.   UNFINISHED BUSINESS

A.      BBFD & WHPFD/re  billing MVA/Town Ordinance. (No Motion made.)
Chief Meyers of BBFD, James Barton Sr, WHPFD and David Lockwood of BBFD came before the Board to discuss this concept.  Ms. Roberts outlined how she came to a standstill in the process as she could not find any ordinances or information specific to Connecticut.   It was discussed if an ordinance is even needed.  Also how the money will be processed and what it will be designated for needs to be worked out.   Mr. Lockwood is going to obtain New Haven and Hartford’s policies for billing.  It was the consensus of the Board to go further with this concept as billing, if feasible, was felt to be a good idea.  This will only be on auto, no homeowner.  Mr. Barton will take the concept back to the Commission for discussion.  Initially at the onset of the idea there was a reaction.  It was stated that many of the accidents are people coming through town, or on the highway, so not necessarily targeted for East Windsor residents who will only feel the brunt, but mostly out of town people.  This item will be readdressed at the October 17 meeting.

B.      Natural Resource Preservation Committee: re bonding money for Farmland Preservation  
The deadline to go on the ballot was missed.  This item is to be removed from the agenda.

C.      Transition of WHP Library to Town of East Windsor – Remove from agenda
D.      Bertha Shemansky/re  ordinance
No action needed.  Remove from agenda.

E.      *Request to amend Ordinance 87.2 “Regulating the Use of Recreation Vehicles, Snowmobiles & All Terrain Vehicles”

This does not have to go before the DEP.  The decibel numbers are being compared with State requirements.  This will go to Town meeting, as previously moved.

X.      NEW BUSINESS            
A.      Municipal Facilities Study Committee’s Final Report
ADDRESSED ABOVE, OUT OF ORDER.

B.      Emergency Management Performance Grant Resolution
MOTION: To make the following Resolution:  
RESOLVED:  That the First Selectman, Linda Roberts, be authorized to act on behalf of the Town of East Windsor in executing a Memorandum of Understanding with the State of Connecticut, Department of Emergency Management and Homeland Security, for participation in the FY 2007 Emergency Management Performance Grant program.
Made by Mr. Crouch, seconded by Mr. Hayes.
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

C.      Ratification of Retirement Agreement for Bernie Duffy

MOTION: To approve the Agreement between Bernie Duffy and the Town of East Windsor as proposed.
Made by Mr. Crouch, seconded by Mr. Filipone

DISCUSSION:
Mr Hayes had heard a question regarding #8 – Mr. Duffy went 11 years with no problems
with P.D., then it was felt the Captain should go, prior to that there were no problems.  There was a question of liability during the eight months and #13 answers the question.  Roberts advised this was all discussed in Executive Session.  
MR. CROUCH MOVED THE QUESTION
VOTE:
                IN FAVOR:  Roberts, Filipone, Crouch, Hayes
                OPPOSED:  Sinsigallo
MOTION CARRIED.

D.      CCM Conference
This is on October 3, 2006 and the Selectmen are encouraged to attend.

E.      Electronic Voting Equipment Agreement Resolutions
·       IVS Voting System
·       LHS Optical Scan Voting Machines
ADDRESSED ABOVE, OUT OF ORDER.

F.      Karen Gaudreau, Town Clerk/ re  Charter Question
ADDRESSED ABOVE, OUT OF ORDER.

G.      Felician Adult Day Care/re  Adult Day Care Transportation Request

Ms. Burns will review the two requests received and get a meeting of the minds to determine what the services are.  This will be addressed again at the October 17 meeting.

H.      Breast Cancer Winter Wonderland Walk Proclamation

MOTION: To make a Winter Wonderland Walk Proclamation as presented
                Made by Mr. Crouch, seconded by Mr. Filipone
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

I.      Pawnbroker permit renewal

MOTION: To grant a Pawnbroker Permit to Joseph F. and Holly L. Roberts
                Made by Mr. Hayes, seconded by Mr. Filipone
                In favor:  Hayes, Filipone Crouch
                Abstained:  Roberts, Sinsigallo
MOTION CARRIED.

J.      Tax Refunds

MOTION: To approve the tax refunds in the amount of $4,454.19 as recommended by the Tax Collector.
Made by Mr. Crouch, seconded by Mr. Filipone
ALL MEMBERS IN FAVOR.  MOTION CARRIED


K.      Lynn Stanley/ re: Town of East Windsor Playground Committee     
ADDRESSED ABOVE, OUT OF ORDER.


      XI.            ADJOURNMENT

MOTION: To adjourn at 9:45 p.m.
                Made by Mr. Crouch, seconded by Mr. Sinsigallo
ALL MEMBERS IN FAVOR.  MOTION CARRIED.



Respectfully submitted,

Cynthia D. Croxford
Recording Secretary

*Starred items will not be discussed, but will remain on agenda pending receipt of additional information.