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Board of Selectman 11/20/2007 Minutes

I.~~~~~~TIME AND PLACE OF MEETING

Ms. Menard called the meeting to order on Tuesday, November 20, 2007 at 7:30 p.m. at The East Windsor Town Hall.  

II.     ATTENDANCE

        Denise Menard, First Selectman
        Gil Hayes, Deputy First Selectman
        Mark Simmons, Selectman
        Edward Farrell, Selectman

        Unable to attend:  
        Tom Sinsigallo. Selectman (unscheduled)


III.~~~~ADDED AGENDA ITEMS - None

IV.~~~~~PREVIOUS MINUTES

A.~~~~~~Regular Meeting Minutes of October 16, 2007
MOTION: To approve the regular meeting minutes of October 16, 2007, as submitted.
                Made by Mr. Hayes, seconded by Mr. Simmons
ALL MEMBERS IN  FAVOR.  MOTION CARRIED.

V.~~~~~~PUBLIC PARTICIPATION  - None
VI.~~~~~COMMUNICATIONS – The following items were for the Board’s information

A.~~~~~~Thank you letter from Governor Rell re: EOP
B.~~~~~~Police Commission Minutes of September 12th re: Traffic Authority/South Water Street
C.~~~~~~CIP 2008-2009 Recommendations
D.~~~~~~Correspondence re: ~Unsafe Walkways at Senior Center
E.~~~~~~Correspondence re:~~~~~~ Restoring Internet Service at the Warehouse Point Library
F.~~~~~~Connecticut Labor Force Data for August & September

VII.~~~~SELECTMEN’S REPORTS – In part the reports were suspended to the next meeting, except for Mr. Simmons comments on his committees as outlined below:

A.~~~~~~Denise Menard, First Selectman
B.~~~~~~Thomas Sinsigallo, Selectman
C.~~~~~~Gilbert Hayes, Selectman
D.~~~~~~Mark Simmons, Selectman
        Parks and Recreation – This Commission is seeking to change their monthly meeting date so they may use the large conference room for their meetings as opposed to the Parks and Recreation office where it is held currently.
        Veterans Committee – The Road Race was a success.

E.~~~~~~Edward Farrell, Selectman

VIII.~~~BOARD AND COMMISSION RESIGNATIONS & APPOINTMENTS
Ms. Menard indicated that the list of vacancies will be updated for the next meeting.  It is anticipated there will be several changes to the vacancy list. Once Ms. Menard has been in the office and reviewed the list, it will be possible to address vacancies at the next meeting.
A.~~~~~~Resignation:   Edward J. Filipone, Board of Selectman.  

This was for the Board’s information – no vote was necessary.

B.~~~~~~Re-Appointment:  Barbara LeMay, East Windsor Housing Authority, 5-yr. term to expire 12/1/2012

MOTION: To reappoint Barbara Lemay to the East Windsor Housing Authority for a                  five year term to expire 12/01/2012.
                Made by Mr. Simmons, seconded by Mr. Farrell
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

C.~~~~~~                New Appointments: ~None ~
C. [sic]~~~~~~  Vacancies:~~~~~~Attachment

IX.~~~~~UNFINISHED BUSINESS

Ms. Menard indicated, once she is established, it is her intent to address the starred items on the agenda to get them resolved and off the agenda, if possible.  

A.~~~~~~*Fire Department Flag Issue/Meeting re: Replacement of Flag & markers (waiting for      response from WHPFD)
B.~~~~~~*Adult Day Care Transportation

X.~~~~~~NEW BUSINESS

A.      Appointment of Deputy First Selectman

Nominations:
MOTION: To nominate Gil Hayes as Deputy First Selectman
                        Made by Mr. Farrell, seconded by Mr. Simmons

Nominations closed.
Vote:           ALL MEMBERS IN FAVOR.  MOTION CARRIED

B.~~~~~~Set Board of Selectmen Meeting Dates for the year 2008

MOTION: To set the 2008 Board of Selectmen meetings for the first and third                             Tuesdays of the month 7:30 p.m. at East Windsor Town Hall, as                           presented.
                Made by Mr. Simmons, seconded by Mr. Farrell
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

C.~~~~~~Board of Selectmen Board and Commission Assignments

The Selectmen will review the list of appointments and discuss assignments at the next meeting.

MOTION: To table this item to the next meeting
                        Made by Mr. Simmons, seconded by Mr. Hayes
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

D.~~~~~~Broad Brook Fire Department Re: ~Selling/trading Hummer

Representing Broad Brook Fire Department were Chief Cal Myers, Thomas Arcari and Dave Lockwood who came before the Board on this issue.  Chief Myers indicated that the apparatus known as the Hummer is a brush fire vehicle that has been under utilized in that capacity and used more for service calls.  It is a piece of equipment that is expensive to maintain and is not used as it was designed, but used more as a pick up truck.  It was thought at the time of purchase it would be more utilized, for instance it could get to the back of a house to use pool water – but even in that capacity town wide water mains are more available.  It is a light vehicle and it cannot be adapted easy.  If there was an increased need for this type of vehicle do to brush fires it would be worth its weight in gold.  But currently it is expensive to maintain and the department has the ability to sell this apparatus and downsize the fleet apparatus.  It is their intent to purchase a pick up truck in its place.   Chief Myers indicated there is an individual who is interested in purchasing the Hummer. The Department understands this has to go through the bid process and would like to start that process as soon as possible.  The interested party made the offer for thirty days, but if the Board takes action tonight, the Department could inform the party of the potential sale and hopefully the interested party will remain interesting in bidding for the Hummer.  In the Hummer sale and a BBFD pick up acquisition the town may come ahead $5 – after outfitting the pick up truck with the necessary fire equipment it is a close to even deal.  The Town has ownership of the vehicle so the funds will go directly into the general fund.   Discussion took place regarding the lease town owned Hummer to the Fire Department and what the proper procedure for the Board would be in this instance.   The BBFD is currently researching and working on the title search for the Hummer.  Ms. Menard made it clear to the Department members and wanted to clarify that they understood that while the Town may get $50K in for the sale of this vehicle, the Board cannot authorize that the Department will get no less than $50K back. (for intended purchase of a pick up).  

MOTION , as amended:
                To authorize the Broad Brook Fire Department act as an agent for the Town                       to sell the 1995 Darle Hummer Fire Pumper, minimum bid not less than                    $50,000.

Discussion:  The bid process and the fair market value of the vehicle were discussed.  The wording in the motion was to reflect that the minimum bid was to be $50,000.  If there are no bids for this fire apparatus then it will not sell.  Mr. Arcari indicated he was going to let the interested party know of the Board’s action at this meeting.

ALL MEMBERS IN FAVOR.  MOTION CARRIED.

E.      Emergency Management Performance/Grant Resolution

MOTION:  To adopt the following Resolution entitled Emergency Management Performance Grant, as read:

RESOLVED:  That the First Selectman be authorized to act on behalf of the Town of East Windsor in executing a Memorandum of Understanding with the State of Connecticut, Department of Emergency Management and Homeland Security, for participation in the FY 2008 Emergency Management Performance Grant Program.
                Made by Mr. Farrell, seconded by Mr. Simmons.
ALL MEMBERS IN FAVOR.  MOTION CARRIED

F.~~~~~~Connecticut State Library Board/Certified Resolution

MOTION:  To adopt the following Resolution, as read:
RESOLVED:  That the Town of East Windsor hereby adopts as its policy to support the nondiscrimination agreements and warranties required under Connecticut General Statutes sections 4a-60(a)(1) and 4a-60a(a)(1), as amended in State of Connecticut Public Act 07-245 and sections 9(a)(1) and 10(a)(1) of Public Act 07-142.
                Made by Mr. Hayes, seconded by Mr. Simmons
ALL MEMBERS IN FAVOR.  MOTION CARRIED

MOTION: To adopt the following Resolution, as read:
RESOLVED:  That the First Selectman, Denise Menard, is empowered to execute and deliver in the name and on behalf of this municipality a contract with the Connecticut State Library for an [sic] Historic Documents Preservation Grant.
        Made by Mr. Hayes, seconded by Mr. Simmons
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

G.~~~~~~Greater Hartford Transit District Operating Assistance Grant/Town Meeting

MOTION:  To authorize the First Selectmen to set a Town Meeting (date to be determined) for the Resolution entitled “Resolution Approving Operating Assistance Grant Contract Between the Greater Hartford Transit District and the Town of East Windsor”.  Said contract authorizes participation in the Greater Hartford Transit District and provides for transportation services for the elderly and/or handicapped.
        Made by Mr. Hayes, seconded by Mr. Simmons

Discussion:  Ms. Elizabeth Burns advised the Board this is not authorizing purchase of vehicles, but authorizes participation for funding.

ALL MEMBERS IN FAVOR.  MOTION CARRIED.

H.      Discussion Regarding Charter Revision

Ms. Menard suggested the Board consider a Charter Revision – not a broad sweeping plan for change, but a clean up of the existing Charter. She asked the Board members to look at the Charter and create a list priority items for a potential charge to a new Charter Revision Committee.
 
I.~~~~~~Tax Refunds

Ms. Menard will look into the specifics of this procedure and process and advise the new members at the next meeting what this Tax Refund is for specifically.

MOTION: To approve the tax refunds in the amount of $8,371.45 as recommended by                         the Tax Collector.
                Made by Mr. Simmons, seconded by Mr. Hayes
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

XI.~~~~~ADJOURNMENT

MOTION:  To adjourn the meeting at 8:25 p.m.
                Made by Mr. Simmons, seconded by Mr. Hayes
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

Respectfully submitted,


Cynthia D. Croxford
Recording Secretary

*Starred items will not be discussed, but will remain on agenda pending receipt of additional information.