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December 4, 2007 Meeting Minutes
Board of Selectmen Meeting Minutes December 4, 2007

I.      TIME AND PLACE OF MEETING

Ms. Menard called the meeting to order on Tuesday, December 4, 2007 at 7:30 p.m. at the East Windsor Town Hall

II.     ATTENDANCE

Denise Menard, First Selectman
Gilbert Hayes, Deputy First Selectman
Mark Simmons, Selectman
Edward Farrell (present, non-voting member)

III.    ADDED AGENDA ITEMS

MOTION: To add the following agenda items:  Section VIII. Board and Commission Resignations & Appointments: New Appointments:  Thomas J. Clynch, Board of Selectmen; Lorraine N. Devanney, Planning and Zoning Commission; William Dove, Board of Finance Alternate; and Section IV Previous Minutes,  Item B. Action on 11/20/2007 agenda items.
        Made by Mr. Hayes, seconded by Mr. Simmons
ALL VOTING MEMBERS IN FAVOR.  MOTION CARRIED

        Ms. Menard indicated that she was advised by the Town Clerk that Ed Farrell had not been properly sworn in at the last meeting.  Therefore, he will be reappointed tonight and he can participate in discussion but he is not a voting member of the Board for this meeting.

MOTION: To go out of agenda order to VIII Board and Commission Resignations and Appointments, including added agenda items
                        Made by Mr. Hayes, seconded by Mr. Simmons.
ALL VOTING MEMBERS IN FAVOR. MOTION CARRIED.

BOARD AND COMMISSION RESIGNATIONS AND APPOINTMENTS

C.      New Appointments:
·       Edward P. Farrell (R) Board of Selectmen, 2-year term to expire 11/17/2009
MOTION: To appoint Edward Farrell to the Board of Selectmen for a two year term to expire 11/17/2009.
                        Made by Mr. Simmons, seconded by Mr. Hayes.
Discussion:  Mr. Farrell cannot vote at tonight’s meeting as he needs to be sworn in.
ALL VOTING MEMBERS IN FAVOR.  MOTION CARRIED.

·       Kathleen Pippin, (R) Board of Finance Alternate, 2-year term to expire 11/17/2009

MOTION: To appoint Kathleen Pippin to the Board of Finance, alternate, for a two year term to expire 11/17/2007.
                Made by Mr. Simmons, seconded by Mr. Hayes
DISCUSSION:     Ms. Menard outlined that there are two viable candidates for the Board of Finance alternate position.  Mr. Dove has her respect and he has done an extraordinary job using his education and intelligence on the Board, but she promised the voters a change and Ms. Pippin has historically attended meetings, when it has not been required.   Mr. Hayes and Mr. Simmons also agreed that Ms. Pippin has shown interest and has made viable contributions in the past.  Mr. Farrell outlined that he also has witnessed a quiet Ms. Pippin at several meetings, that being said he also provided the Board with details as to Mr. Dove’s qualifications for the Board and his contributions in the past. While he cannot vote, he supported Mr. Dove for the alternate position.
VOTE:   ALL VOTING MEMBERS IN FAVOR.  MOTION CARRIED.

·       Steven Farmer, (D), Planning & Zoning Commission, 4-year vacancy to expire 12/1/2010
MOTION: To appoint Steven Farmer to the Planning and Zoning Commission for a four year term to expire 12/1/2010.
                Made by Mr. Hayes, seconded by Mr. Simmons
ALL VOTING MEMBERS IN FAVOR.  MOTION CARRIED.

·       Thomas J. Clynch, III, (D) Board of Selectmen two year term to expire 11/17/2009

MOTION: To appoint Thomas J. Clynch, III to the Board of Selectmen for a two year term to expire 11/17/2009.
                Made by Mr. Hayes, seconded by Mr. Simmons

DISCUSSION:  Mr. Simmons inquired as to the parameters of this appointment and if it follows the Town Charter as Mr. Clynch is employed by the Ambulance Association, an association that is funded by contract the Town.  Mr. Clynch outlined that the Ambulance is its own entity, separate insurance, salary from the Association.  After extensive discussion and review of the Town Charter, the Selectmen agreed that this appointment should wait until the Town Charter can be reviewed and it can be determined if appointing Mr. Clynch will provide a conflict.

THE MOTION AND SECOND WAS WITHDRAWN.
NO ACTION

MOTION: To table the appointment of Thomas J. Clynch to the Board of Selectmen to the December 18, 2007 meeting
                Made by Mr. Hayes, seconded by Mr. Simmons
ALL VOTING MEMBERS IN FAVOR.  MOTION CARRIED.

·       Lorraine N. Devanney (D) Planning & Zoning Commission to fill a 4 year vacancy, term expiring 11/1/2008

MOTION: To appoint Lorraine N. Devanney to the Planning & Zoning Commission to fill a four year vacancy, term expiring 11/1/2008
                Made by Mr. Hayes, seconded by Mr. Simmons
DICUSSION:  Ms. Menard, late in the day, received a telephone call stating that there is a statute prohibiting a person working for a land use agency, being on a land use Board.  She does not know how this applies with Ms. Devanney’s pending February retirement.  She will research this issue.

THE MOTION AND SECOND WAS WITHDRAWN
NO ACTION

MOTION: To table the appointment of Lorraine N. Devanney to the Planning and Zoning Commission to the December 18, 2007 meeting.
                Made by Mr. Hayes, seconded by Mr. Simmons.
ALL VOTING MEMBERS IN FAVOR.  MOTION CARRIED .

·       William Dove R Board of Finance, 2 year term to expire 11/12/2009

NO ACTION ON THIS APPLICATION, AS VACANCY FILLED


B.      Resignation:

Ms. Menard read each letter of resignation.  Letters of hanks will be sent to the resigning individuals for their service to the Town.

·       Thomas J. Sinsigallo, Board of Selectmen

MOTION: To accept, with regret, the resignation of Thomas J. Sinsigallo from the Board of Selectmen.
                Made by Mr. Hayes, seconded by Mr. Simmons
ALL VOTING MEMBERS IN FAVOR.  MOTION CARRIED

·       Kenneth Crouch, Building Committee and the Pension & Retirement Board

MOTION: To accept, with regret, the resignation of Kenneth Crouch from the Building Committee and the Pension & Retirement Board.
                Made by Mr. Simmons, seconded by Mr. Hayes
ALL VOTING MEMBERS IN FAVOR.  MOTION CARRIED.

·       Kevin Saunders, Planning & Zoning Commission

MOTION: To accept, with regret, the resignation of Kevin Saunders from the Planning and Zoning Commission.
                Made by Mr. Hayes, seconded by Mr. Simmons
ALL VOTING MEMBERS IN FAVOR.  MOTION CARRIED.

·       Denise Menard, Planning & Zoning Commission

MOTION: To accept, with regret, the resignation of Denise Menard from the Planning and Zoning Commission.
                Made by Mr. Hayes, seconded by Mr. Simmons
ALL VOTING MEMBERS IN FAVOR.  MOTION CARRIED.

·       Lorraine N. Devanney, Assistant to the Building Official

MOTION: To accept, with regret, the resignation of Lorraine N. Devanney, Assistant Building Official, effective end of February, 2007.
                Made by Mr. Simmons, seconded by Mr. Hayes
ALL VOTING MEMBERS IN FAVOR.  MOTION CARRIED.

MOTION: TO RETURN TO AGENDA ORDER
                Made by Mr. Hayes, seconded by Mr. Simmons
ALL VOTING MEMBERS IN FAVOR. MOTION CARRIED.

IV.     PREVIOUS MINUTES

A.      Regular Meeting Minutes of November 20, 2007

Ms. Menard indicated that there is an issue with the Motions made at the previous meeting as Mr. Farrell was not appropriately appointed at that time, therefore the motions made have issues due to voting ineligibility.

MOTION: To table the minutes of November 20, 2007.
                Made by Mr. Hayes, seconded by Mr. Simmons
ALL VOTING MEMBERS IN FAVOR.  MOTION CARRIED.




B.      Action on 11/20/2007 agenda items

Due to voting ineligibility issues with the votes taken at the November 20 meeting the following motions were made, referencing discussion that took place at the November 20 meeting.

Regular Meeting Minutes of October 16, 2007
MOTION: To approve the regular meeting minutes of October 16, 2007, as submitted.
                Made by Hayes, seconded by Mr. Simmons
ALL VOTING MEMBERS IN FAVOR. MOTION CARRIED.


~Re-Appointment:  Barbara LeMay, East Windsor Housing Authority, 5-yr. term to expire 12/1/2012

MOTION: To reappoint Barbara Lemay to the East Windsor Housing Authority for a five year term to expire 12/01/2012.
                Made by Hayes, seconded by Mr. Simmons
ALL VOTING MEMBERS IN FAVOR. MOTION CARRIED

Appointment of Deputy First Selectman

MOTION: To nominate Gil Hayes as Deputy First Selectman
                        Made by Mr. Simmons, seconded by Ms. Menard
ALL VOTING MEMBERS IN FAVOR.  MOTION CARRIED


Set Board of Selectmen Meeting Dates for the year 2008

MOTION: To set the 2008 Board of Selectmen meetings for the first and third Tuesdays of the month 7:30 p.m. at East Windsor Town Hall, as presented.
        Made by Hayes, seconded by Mr. Simmons
ALL VOTING MEMBERS IN FAVOR. MOTION CARRIED
MOTION:  To authorize the Broad Brook Fire Department act as an agent for the Town      to sell the 1995 Darle Hummer Fire Pumper, minimum bid not less than $50,000.
                Made by Hayes, seconded by Mr. Simmons
ALL VOTING MEMBERS IN FAVOR. MOTION CARRIED

Emergency Management Performance/Grant Resolution

MOTION:  To adopt the following Resolution entitled Emergency Management Performance Grant, as read:

RESOLVED:  That the First Selectman be authorized to act on behalf of the Town of East Windsor in executing a Memorandum of Understanding with the State of Connecticut, Department of Emergency Management and Homeland Security, for participation in the FY 2008 Emergency Management Performance Grant Program.

        Made by Hayes, seconded by Mr. Simmons
ALL VOTING MEMBERS IN FAVOR. MOTION CARRIED

Connecticut State Library Board/Certified Resolution

MOTION:  To adopt the following Resolution, as read:
RESOLVED:  That the Town of East Windsor hereby adopts as its policy to support the nondiscrimination agreements and warranties required under Connecticut General Statutes sections 4a-60(a)(1) and 4a-60a(a)(1), as amended in State of Connecticut Public Act 07-245 and sections 9(a)(1) and 10(a)(1) of Public Act 07-142.

        Made by Simmons, seconded by Mr. Hayes
ALL VOTING MEMBERS IN FAVOR. MOTION CARRIED

MOTION: To adopt the following Resolution, as read:
RESOLVED:  That the First Selectman, Denise Menard, is empowered to execute and deliver in the name and on behalf of this municipality a contract with the Connecticut State Library for a Historic Documents Preservation Grant.
        Made by Simmons, seconded by Mr. Hayes
ALL VOTING MEMBERS IN FAVOR. MOTION CARRIED

Greater Hartford Transit District Operating Assistance Grant/Town Meeting

MOTION:  To authorize the First Selectmen to set a Town Meeting (date to be determined) for the Resolution entitled “Resolution Approving Operating Assistance Grant Contract Between the Greater Hartford Transit District and the Town of East Windsor”.  Said contract authorizes participation in the Greater Hartford Transit District and provides for transportation services for the elderly and/or handicapped.

        Made by Simmons, seconded by Mr. Hayes
ALL VOTING MEMBERS IN FAVOR. MOTION CARRIED

~~Tax Refunds

MOTION: To approve the tax refunds in the amount of $8,371.45 as recommended by the Tax Collector.
        Made by Simmons, seconded by Mr. Hayes
ALL VOTING MEMBERS IN FAVOR. MOTION CARRIED


V.      PUBLIC PARTICIPATION

Bill Loos, Melrose Road

Mr. Loos indicated he felt the new charter revision and amendment should include a proposal for the annual budget to go referendum, not just town meeting. This should be a standard item every year.

VI.     COMMUNICATIONS – For the Boards information

A.      East Windsor Housing Authority Christmas Party Invitation
B.      Parks & Rec. & The Broad Brook Fire Dept. Holiday Invitation
C.      East Windsor Historical Society Correspondence

VII.    SELECTMEN’S REPORTS

A.      Denise Menard, First Selectman – No reports
B.      Gilbert Hayes, Deputy First Selectman

Volunteer Incentive Program – According to quarterly reports, they are still in the black. Pay outs have been curtailed due to a dispatch system that curtails medical call response for the fire department.

C.      Mark Simmons, Selectman

Parks and Recreation – The ice rink is up and running with a few bumps along the way.  The next project to be researched is a skate board park.


VIII.   BOARD AND COMMISSION RESIGNATIONS & APPOINTMENTS

ALL OF THESE ITEMS WERE ADDRESSED ABOVE OUT OF ORDER.

MOTION: To go out of agenda order to New Business, Item A.
                Made by Mr. Hayes, seconded by Mr. Simmons
ALL VOTING MEMBERS IN FAVOR.  MOTION CARRIED.

A.      East Windsor Police Department re:  Cruiser Request

Chief DeMarco and Captain Hart came before the Board at the request of the Police Commission to represent the status and condition of the police cruiser fleet.  At the direction of the Commission they presented a document as to the mileage and condition of the fleet.  It was indicated that two cars need to be purchased as soon as possible as it takes a six month window to order and receive the vehicles.  It was discussed the mileage and use of the police vehicles, including that hours on the engine are not adequately reflected through the odometer, as the are required to run often times 24 hours a day.   The new cars will also help with the cost to maintain these older, used vehicles.  Parts cars are kept, which presents a savings.  Any viable cars are turned over to the First Selectmen for use such as the building inspector and such.   It was explained that back line cars are used for private duty jobs, where the Town earns revenue on these private duty jobs.  But if one of the front fleet cars is disabled and repaired, a back line car will be used in its place.   The maintenance and schedule of repairs and upkeep is closely watched by a fleet manager.  Historically the Capital Improvement Plan had a rotating schedule of car replacements, but that practice did not continue.  The CIP request for cars will remain as well, because the timing of that money in place, and the amount of time to order cars, at that point the cars will be needed.  This request is in addition to the CIP request.  It is in the best interest of the town to order the requested cars now due to the delay in receiving the cars.  Everything that is possible is recycled from the outgoing car.  This will be a replacement vehicle, the car it replaces will no longer be in the fleet.  

MOTION: To recommend to the Board of Finance an added appropriation of $46,940 for the purchase of  two (2) new cruisers from Crowley Ford.
                Made by Mr. Simmons, seconded by Mr. Hayes
ALL VOTING MEMBERS IN FAVOR. MOTION CARRIED.

MOTION:         To return to agenda order
                Made by Mr. Hayes, seconded by Mr. Simmons
ALL VOTING MEMBERS IN FAVOR. MOTION CARRIED.


IX.     UNFINISHED BUSINESS

A.      Review and Amendment of Charter

It was the consensus to move forward with appointing a Commission for a brief revision. The Board members will get names of potential board members and think of revisions to take place, as well as language for the charge to this Commission.

MOTION: To table this item to the next Selectmen’s meeting
                Made by Simmons, seconded by Mr. Hayes
ALL VOTING MEMBERS IN FAVOR. MOTION CARRIED.

B.      *Board of Selectmen Board and Commission Assignments
C.      *Adult Day Care Transportation

X.      NEW BUSINESS
A.      East Windsor Police Department re:  Cruiser Request  - Addressed above, out of order.

B.      Holiday Schedule

The Selectmen discussed the December 24, 2007 work hours as it falls on a Monday.  

MOTION:~        To close Town offices on December 24, 2007.
Made by Simmons, seconded by Hayes

Discussion:~ It was made clear this is a one time specific closing and there will be regular office hours on December 31.~ On call procedures will remain in place.
ALL VOTING MEMBERS IN FAVOR. MOTION CARRIED.


C.      Tax Refunds

MOTION: To approve the tax refunds in the amount of $500.67 as recommended by the Tax Collector.
                Made by Mr. Simmons, seconded by Mr. Hayes
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

XI.~~~~~ADJOURNMENT

MOTION:  To adjourn the meeting at 8:55 p.m.
                Made by Mr. Simmons, seconded by Mr. Hayes
ALL MEMBERS IN FAVOR.  MOTION CARRIED.

XI.     ADJOURNMENT

*Starred items will not be discussed, but will remain on agenda pending receipt of additional information.