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June 17, 2008 Meeting Minutes
TOWN OF EAST WINDSOR
BOARD OF SELECTMEN


MINUTES OF JUNE 17, 2008


I.      TIME AND PLACE OF MEETING

        Deputy Selectman Hayes called the meeting to order at 7:30 p.m. in the Town Hall        Conference Room.


II.     ATTENDANCE

        Present:  Deputy Selectman Gil Hayes and Selectmen Ed Farrell, Dale Nelson, and         Mark Simmons.  Absent:  First Selectman Menard


        Upon motion by Ms. Nelson, seconded by Mr. Simmons, it was unanimously

        VOTED:  To add Public Participation to the agenda.

        Resident Joe Destro, 144 Rockville Road, said that he wanted the Board to be    aware that next Friday the First Selectman has a meeting with the DEP concerning        a consent order for public water.  He went on to say that many wells are        contaminated by agriculture sources and pesticides.  He asked the Board to learn        more about this and get involved.


III.    PREVIOUS MINUTES

        A.      Approval of Regular Meeting Minutes of June 3, 2008

                Upon motion by Ms. Nelson, seconded by Mr. Simmons, it was unanimously

                VOTED:  To approve the minutes of June 3, 2008.


IV. COMMUNICATIONS

A.      Correspondence from the Veterans Commission
        
                Mr. Simmons read the letter from the Veterans Commission.

B.      Hartford Courant/iTowns

                Distributed for information.  

 C.     Board of Assessment Appeals Meeting Minutes of May 27, 2008

                Distributed

D.      The Broad Brook Rotary Club Volunteer of the Year Award

        Mr. Hayes announced that Mr. Anthony Dimastrantonio received this year's award.


V.      SELECTMEN’S REPORTS

A.      Denise Menard, First Selectman

                None
                
B.      Gilbert Hayes, Deputy First Selectman

                Mr. Hayes reported on the Wetlands Commission meeting.  He said that there could be a large retail facility built on the south side of Bridge Street.

                He also reported that Melissa Green from the Park and Recreation applied for a boundless playground grant and received a $25,000 grant for a playground
                       at Peace Park in Windsorville.  East Windsor is one of six towns that received the grant.  It is a matching grant, but it doesn't have to be a monetary match.

C.      Edward P. Farrell, Selectman

                Mr. Farrell reported on the status of the Historical Commission.

D.     Dale Nelson, Selectman

                Ms. Nelson reported that there was a grievance for the Police Commission, but it had been withdrawn.

                She also reported that the public hearing went until past 11:00 p.m.

E.      Mark Simmons, Selectman

                Mr. Simmons reported that the BMX park group presented its plans to the
                Planning and Zoning and it was approved.

                He also reported on the status of the Veterans Commission, which is taking a break this summer.


VI.     BOARD AND COMMISSION RESIGNATIONS & APPOINTMENTS
A.     Resignations: None

B.     Re-Appointments: None

C.    New Appointments: ~None

D.   Board and Commission Current Vacancies

           None were filled.


VII. UNFINISHED BUSINESS

A.       Budget
                
B.         *American Heritage River/Proposed Program

C.      *Petition for Proposed Ordinance/Cemetery

D.     *Discussion of Board/Commission Volunteer Recognition Program

E.     *Discussion of Personnel Policies

                        Upon motion by Ms. Nelson, seconded by Mr. Simmons, it was unanimously

                        VOTED:  To table Items A. through E.


VIII.  NEW BUSINESS

A.      Request for Final Approval to Begin Fundraising

                1.      BMX/Skate Park Study Committee
                        
                Brenda Crockett and Laurie Gabriel presented a PowerPoint presentation concerning the proposed BMX/Skate Park.
                        They reported that the park would be located across from the reservoir. They researched many vendors and have selected
                        American Ramp Company.  ARC provides a maintenance kit.  They explained that they are not asking the town for any money.
                        They have checked with CIRMA, who said it is no more a liability than a basketball or tennis court.

                                Mr. Farrell would like the Selectmen to run this by the town attorney.

                                Upon motion by Mr. Simmons, seconded by Ms. Nelson, it was unanimously

                                VOTED:  To allow the BMX group to start fundraising.  A separate  account will be set up with the town treasurer.
                                
        2.      Dog Owner Park

Park and Rec Director Melissa Green presented a PowerPoint
presentation concerning the proposed Dog Park.  She reported that  
the Dog Park would be located on Kogut property across from the
reservoir.   She stated that any liability would rest with the dog
owners.  She is working with the community leaders to deter any
possible problems.
Upon motion by Ms. Nelson, seconded by Mr. Simmons, it was
unanimously

VOTED:  To allow the Dog Park group to start fundraising.  A
separate account will be set up with the town treasurer.


                B.      Warehouse Point Fire Department Request

                        The department requested funds for a new truck to replace Engine 238, a 1982 pumper.  The cost of a new truck would be approximately $550,000.
                       Estimates to repair the body are $27,890 and another $3,337 for four leaf springs.  A PowerPoint presentation showed many rusted areas of the
                       truck.  The entire fleet is getting older.  Mike Balf said the priority is safety and reliability.

                        The Board recommended that the fire department bring its request to the joint meeting of the Boards of Selectmen and Finance on July 1.  They would like more information.

            Upon motion by Ms. Nelson, seconded by Mr. Simmons, it was unanimously

            VOTED:  To table the request until Tuesday, July 1.

                C.   Connecticut State Library Board/Certified Resolution

                        Upon motion by Ms. Nelson, seconded by Mr. Simmons, it was unanimously

                        VOTED:  To resolve that Denise Menard, First Selectman of the Town of   East Windsor, is empowered to execute and deliver in the name and on
                                                behalf of this municipality a contract with the Connecticut State Library for an        Historic Documents Preservation Grant.

                      D. Carol Madore, Assessor/Request for Transfer of Funds
                        Ms. Madore requested the following transfers:

                        $1,150 from the Other Purchased Services account, 1-01-10-1035-3-390-0000-0 to Salary Overtime, $1,010, 1-01-10-1035-1-102-0000-0
                        and Salary Part Time, $140, 1-01-10-1035-1-101-0000-0.

                E.      Year-End Transfers/Encumbrances~

                        These funds had been set aside for CIP or CNR but they were not used.

                        Upon motion by Ms. Nelson, seconded by Mr. Simmons, it was unanimously

                        VOTED:  To recommend to the Board of Finance the transfer of the following June 30th available balances to new or existing accounts in CNR Fund 8.

                        Upon motion by Ms. Nelson, seconded by Mr. Simmons, it was unanimously

                        VOTED:  To transfer $11,905.56 from Department 1020 GASB 45- OPEB--project in the works with Milliman, Inc.


                        Upon motion by Ms. Nelson, seconded by Mr. Simmons, it was unanimously

                        VOTED:  To transfer $10,816 from Department 1135, Labor Negotiations--Police Department on-going negotiations.

Upon motion by Ms. Nelson, seconded by Mr. Simmons, it was unanimously

VOTED:  To transfer $5,000 from Department 4220 Sinking fund--
Emergency sewer repairs.

Upon motion by Ms. Nelson, seconded by Mr. Simmons, it was unanimously

VOTED:  To transfer the available balances on June 30, 2008 for the
following:

Highway - Replacement of Trucks, $65,000 (as of June 17)
Public Works - Chip Sealing, $75,000 (as of June 17)
Town - Potable Water, $10,000 (as of June 17)
WPCA - Prospect Hill Drive Sewer, $45,459 (as of June 17)

Upon motion by Ms. Nelson, seconded by Mr. Simmons, it was unanimously

VOTED:  To transfer from Department 9447 CIP Reserves:

Assessor Revaluation, $50,000
Public Works - Sidewalks, $20,000
Public Works - Drainage, $50,000
Public Works - Heating Units, $10,000
WPCA - Pumping Station Upgrade, $12,500

                F.      Acceptance of Road/Property/Send to Town Meeting

                1.      Stepping Stone Drive
                                
                                Upon motion by Mr. Simmons, seconded by Ms. Nelson, it was unanimously

                                VOTED:  To accept Stepping Stone Drive as a town road.
                        
                2. ~    Property at the Intersection of Route 140 & Shoham Road

                                Upon motion by Ms. Nelson, seconded by Mr. Simmons, it was unanimously

                                VOTED:  To recommend to Town Meeting a certain parcel of land at the intersection of 140 and Shoham Road--grantor 38 North Road, LLC;
                                                                grantee- Town of East Windsor with a date to be determined by the Board of Selectmen.

                G.      Authorize Tax Refunds

                        Upon motion by Ms. Nelson, seconded by Mr. Simmons, it was unanimously

                        VOTED:  To authorize the tax refund of $106.27.

IX. ADJOURNMENT

        Upon motion by Ms. Nelson, seconded by Mr. Simmons, it was unanimously

        VOTED:  To adjourn at 9:15 p.m.




*Starred items will not be discussed, but will remain on agenda pending receipt of additional information.