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September 26, 2007 Meeting Minutes
TOWN OF EAST WINDSOR
WATER POLLUTION CONTROL AUTHORITY

Minutes of Meeting of September 26, 2007

Members Present:        Paul Anderson, Tom Davis, Reggie Bancroft, Dave Tyler, Jim Barton (Alternate) and Ed Farrell (Alternate)

Members Absent:  Mark Livings

Others Present: WPCA Superintendent Kevin Leslie, WPCA Attorney Hal Cummings, and Recording Secretary Laura Michael

Time and Place
Paul Anderson, Chairman, called the meeting to order at 7:00 p.m. at the East Windsor Water Pollution Control Authority Administration Bldg., 192 South Water St., East Windsor, CT

I.  Designate Alternate to Sit for Absent Member
Ed Farrell was designated to sit in for absent member Mark Livings.

II. Acceptance of Minutes of August 29, 2007

Motion: To accept the amended minutes of August 29, 2007.
                Davis/Bancroft
Discussion:  Mr. Bancroft pointed out that on page 1 under visitors it should read “Mr. Moore stated …” and “Mr. Moore submitted… “.  On page 3, paragraph 1, the amount of the appraisal for Blue Dog Property should be $19,550.
                Abstained: Tyler and Farrell
                Passed

III. Payment of Bills

Motion: To authorize the payment of the September 26, 2007 bill sheet in the amount of $31,648.18.
        Bancroft/Farrell        
        Discussion:  Mr. Leslie went over the bill sheet outlining any unusual bills.  
        Passed unanimously

IV. Visitors   
Jerry Wilcox, Winkler Rd – was not present

V. Receipt of Applications – there were no new applications

VI. Approval of Applications – there were no applications to be approved

VII. Unfinished Business
Newberry Rd Assessments
Mr. Leslie reported that they are almost there.  He is waiting for information, that will available in October, from Town Assessor Carol Madore, for property that was subdivided for the Active Adult project on Newberry Rd.  

                                Prospect Hill Rd Assessments
This will be addressed after the Newberry Rd Assessments are completed.

Modification of Sewer Service Area
Mr. Leslie reported that the subcommittee met last month and they decided to call Bill Hogan, CT DEP, to come in for a meeting in early October.  Mr. Leslie is waiting to hear back from Mr. Hogan about the date.  Mr. Anderson would like to know from Mr. Hogan what would constitute justification for a change/adjustment in the Sewer Service Area.

        VIII. New Business
        Superintendent’s Report
        Mr. Leslie explained that there was a problem on Mill St; sewage was coming out of a manhole at the Mill Brook Condos.  DOT did a project there last year and damaged the sewer pipe.  The contractor, who did the DOT project, dug the pipe up and repaired it.

        Mr. Leslie reported that the bid spec for the work truck is just about ready and will go out to bid.  He explained that he would like to replace the ½ ton pickup truck; it is 11 years old and has a little over 100,000 miles on it.  The cost of repairs has been over $3,000 per year for the last few years.  The State bid for a new truck is about $14,000.  

                       Motion:  To authorize the purchase of a ½ ton pickup truck at the State Bid price.
                Tyler/Bancroft
                Passed unanimously

                      Mr. Leslie went over the CIP request.  Included in the request was the second part of the pump station study and money for the North Rd Sewer design.  Mr. Leslie explained that the DEP wants engineers to be interviewed, selected and given the project before getting the cost.  The DEP will review to make sure it is a fair price.

Attorney Cummings arrived at 7:26 pm and remained until adjournment.

Mr. Leslie explained that if we get the design money, then we will go through the selection process.

Motion: To suspend the regular meeting for the purpose of holding the Public Hearing scheduled at 7:30 p.m.
        Farrell/Davis
        Passed unanimously

IX. Public Hearing Scheduled at 7:30 p.m.

Motion: To open the public hearing for Dimitratos, 6 Farms Rd and Newberry Village LLC, 8 Blue Heron Way.
                Farrell/Davis
                Passed unanimously

                       There was no one present for Demitratos, 6 Farms Rd.  Mr. Leslie explained that this is a new single-family house and one-half of the FCC has been paid.

        There was no one present for Newberry Village LLC, 8 Blue Heron Way.  Mr. Leslie stated that this is a new active adult house and one-half of the FCC has been paid.
                  Motion:       To close the public hearing for Demitratos, 6 Farms Rd and Newberry Village    LLC, 8 Blue Heron Way.
                                Farrell/Davis
                Passed unanimously
                
Motion: To resume the regular meeting.
                Farrell/Davis
                Passed unanimously

X. Legal
Pump Station Agreement – Chapman Properties, Mansions at Canyon Ridge
                       Attorney Cumming went over the agreement.  He reported that it was identical to the last time but had the added spare parts list.  The agreement has been reviewed by Chapman and they are ready to cut a check to the Town in the amount of $88,744 upon receipt of the signed agreement.

Motion: To approve the issuance and authorize the Chairman to sign the Permit Agreement attached to the minutes.
        Davis/Bancroft
        Passed unanimously

Pump Station Agreement – SJK Properties, Quarry Meadows
        There is nothing happening.

        Delinquent Sewer User Account #22013, 241-4 South Water St
        Mr. Leslie explained that the Board had given him the okay to turn this over to the WPCA Attorney.  Mr. Barton reported that this account had been issued a warrant and some money was collected and the warrant was reissued.  The property owner was willing to work with a regular payment plan, but it is not working out.  In November of 2006, a letter was sent requesting a minimum payment of about $200 per month. The property owner said he could not pay this amount.  Mr. Barton has been receiving unsteady payments and the outstanding balance is remaining the same.  The Board had previously discussed foreclosure if the property owner didn’t live up to the agreement.  Attorney Cummings questioned whether there was any equity in the property; he stated that if the property has value, foreclosure would be successful.  Mr. Tyler asked what it would cost the WPCA.  Attorney Cummings replied that the legal fees could be added in to the settlement. The Board discussed moving forward with the foreclosure at this time.  They decided to let it ride for now and Mr. Barton will talk to the property owner.  The Board will look at this account again and further action may be taken.  

        Rya Corporation
Attorney Cummings gave a brief update.

XI. Public Hearing Scheduled @ 8:00 p.m.

Motion: To open the public hearing for Maura B. Sergio, 73 Prospect Hill Dr and Blue Dog Properties Trust, 97 Newberry Rd.
                Bancroft/Davis
                Passed unanimously

There was no one present for Maura B. Sergio, 73 Prospect Hill Dr.  Attorney Cummings submitted as exhibit the appraisal done by T.W. Henry Appraisals.  The fair market value for the taking of the easement across the property of Sergio for the use of the Town Sewer System is $9,600.

There was no one present for Blue Dog Properties Trust, 97 Newberry Rd.  Attorney Cummings submitted as exhibit the appraisal done by T.W. Henry Appraisals.  The fair market value for the taking of the easement across the property of Blue Dog Properties Trust for the use of the Town Sewer System is $19,550.

XII. Action on Acquirement of Easements

Motion: To authorize Attorney Cummings to take an easement by condemnation across the property of Maura B. Sergio, 73 Prospect Hill Dr in consideration of $9,600 as described in the appraisal for use by the Town for the public sewer system.
        Tyler/Bancroft
        Passed unanimously

Motion: To authorize Attorney Cummings to take an easement by condemnation across the property of Blue Dog Properties Trust in consideration of $19,550 as described in the appraisal for use by the Town for the public sewer system.
        Tyler/Farrell
        Passed unanimously
XIII. Action on Facility Connection Charges

Motion: To impose the Facility Connection Charges as published for Dimitratos, 6 Farms Rd and Newberry Village LLC, 8 Blue Heron Way.
                Bancroft/Davis
                Passed unanimously

XIV. Executive Session

Motion: To go into Executive Session at 8:17 p.m. for the purpose of discussing the settlement of property for Maura B. Sergio, 73 Prospect Hill Dr. Included in the Executive Session were the WPCA Board Members, Attorney Cummings, Mr. Leslie and the Recording Secretary.
                Tyler/Farrell
                Passed unanimously

Motion: To come out of Executive Session
                       Tyler/Bancroft
                        Passed unanimously

                     Motion:    To authorize the payment of the sum of $12,000 to Maura B. Sergio for the acquisition of an easement across the property of 73 Prospect Hill Dr.
                Bancroft/Davis
                Passed unanimously




Motion: To go into Executive Session for the purpose of discussing the settlement of property for Blue Dog Properties Trust, 97 Newberry Rd. Included in the Executive Session were the WPCA Board Members, Attorney Cummings, Mr. Leslie and the Recording Secretary.
                Bancroft/Davis
                Passed unanimously

Motion: To come out of Executive Session at 8:35 p.m.
                       Bancroft/Farrell
                        Passed unanimously

                       Motion: To authorize the payment of the sum of $19,550 to Blue Dog Properties Trust for the acquisition of an easement across the property of 97 Newberry Rd.
                Tyler/Davis
                Passed unanimously

                       XV. Adjournment

Motion: To adjourn the meeting at the meeting at 8:37 p.m.
                Tyler/Bancroft  
                
Respectfully submitted,


Laura Michael   
Recording Secretary