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August 29, 2007 Meeting Minutes
TOWN OF EAST WINDSOR
WATER POLLUTION CONTROL AUTHORITY

Minutes of Meeting of August 29, 2007

Members Present:        Paul Anderson, Tom Davis, Mark Livings, Reggie Bancroft and Jim Barton (Alternate)

Members Absent:  Dave Tyler and Ed Farrell (Alternate)

Others Present: WPCA Chief Operator Ed Alibozek, WPCA Attorney Hal Cummings, and Recording Secretary Laura Michael

Time and Place
Paul Anderson, Chairman, called the meeting to order at 7:00 p.m. at the East Windsor Water Pollution Control Authority Administration Bldg., 192 South Water St., East Windsor, CT

I.  Designate Alternate to Sit for Absent Member
There were no alternates present at this time.

II. Acceptance of Minutes of July 25, 2007

Motion: To accept the minutes of July 25, 2007.
                Bancroft/Livings
                Livings abstained
                Passed

III. Payment of Bills

Motion: To authorize the payment of the August 29, 2007 bill sheet in the amount of $45,727.62
        Bancroft/Davis
        Discussion:  Mr. Alibozek went over the bill sheet outlining any unusual bills.  
        Passed unanimously

IV. Visitors   
Mr. Brian Moore, 62 Harrington Rd, Broad Brook, introduced himself to the Board.  He asked how the residents on Harrington Rd could get online with sewers.  He explained that his septic system has exceeded its life expectancy and would cost $20,000 to $30,000 to replace.  Mr. Harrington stated that he is aware that there are hookup costs and annual sewer user fees.  He would like to modernize his home and be able to hookup to the sewer.  Mr. Harrington submitted letters from six of his neighbors; the WPCA had already received two other letters.  He explained that the letters are from residents from different parts of Harrington Rd.  Mr. Anderson told Mr. Moore that submitting the letters was the best thing he could do.  Mr. Alibozek suggested contacting Mike Carrona of North Central Health to make him aware of the septic problems on Harrington Rd.  Mr. Anderson looked at the current sewer service area map and Harrington Rd is not in the sewer service area.  He explained that they are in the process of revising the map and septic failure would be a reason for an adjustment in the map but data from North Central Health would be needed.

Mr. Moore thanked the Board and left the meeting at this time.
V. Receipt of Applications – there were no new applications

VI. Approval of Applications – there were no applications to be approved

VII. Legal
Pump Station Agreement – Chapman Properties, Mansions at Canyon Ridge
                       Attorney Cummings distributed the agreement and explained that it was the same as the last pump station agreement.  He took the facts and figures and incorporated them into the agreement.  Mr. Anderson noticed that the agreement didn’t include the spare parts list.  The agreement will be table until the September meeting.

Motion: To suspend the regular meeting for the purpose of holding the Public Hearing scheduled at 7:30 p.m.
        Livings/Bancroft
        Passed unanimously

VIII. Public Hearing Scheduled at 7:30 p.m.

Motion: To open the public hearing M&L Mason’s Brook LLC, 15 Mason’s Brook Lane through Newberry Village LLC, 9 Mockingbird Lane.
                Bancroft/Davis
                Passed unanimously

                       There was no one present for M&L Mason’s Brook LLC, 15 Mason’s Brook Lane.  Mr. Alibozek stated that this is a new active adult condo and one-half of the FCC has been paid.

        There was no one present for Newberry Road Enterprises LLC, 68 Newberry Rd.  Mr. Alibozek explained that this is an existing commercial building and one-half of the FCC has been paid.

        There was no one present for Newberry Village LLC, 7 Blue Heron Way.  Mr. Alibozek stated that this is a new active adult condo and one-half of the FCC has been paid.

        There was no one present for Newberry Village LLC, 9 Mockingbird Lane.  Mr. Alibozek stated that this is a new active adult condo and one-half of the FCC has been paid.

                  Motion:       To close the public hearing for M&L Mason’s Brook LLC, 15 Mason’s Brook Lane through Newberry Village LLC, 9 Mockingbird Lane.
                                Livings/Bancroft
                Passed unanimously
                
Motion: To resume the regular meeting.
                Bancroft/Davis
                Passed unanimously

Legal - Continued

Pump Station Agreement – SJK Properties, Quarry Meadows
Attorney Cummings stated that there was no action.  Mr. Anderson explained that there was nothing happening on the property and the entrance has been blocked off.  This item will be kept on the agenda.

Considerations for Easements on Sergio, 73 Prospect Hill Dr and Blue Dog Property Trust, 97 Newberry Rd
Attorney Cummings reported that appraisals had been done by Tom Henry.  He explained the sewer line is being constructed to get rid of the Prospect Hill Pump Station.  The line will run from Prospect Hill Dr to Newberry Rd.  Easements are needed from two properties that the sewer line will cross.  The appraisal for Sergio was $9,600 and for Blue Dog Property was $19,500.  Attorney Cummings stated that he has sent letters, copies of the appraisals and made phone calls to the property owners, but he has not gotten any response.  He explained that State Statute 7-247 gives the authority the right to take the property by condemnation and State Statute 7-247A spells out the procedure.
1.       Appraisal
2.      Schedule a public hearing, giving the property owner 15 days notice by certified letter.

Attorney Cummings said to schedule the public hearing for the September meeting and to publish the notice in the newspaper at least 10 days prior to the public hearing.  

Attorney Cummings explained that State Statute 8-829 spells out the procedure for after the public hearing if an agreement is not reached.  

Motion: To schedule a public hearing for Wednesday, September 26, 2007 at 8:00 p.m. for taking by condemnation an easement across the property of Maura Sergio, 73 Prospect Hill Dr in consideration of $9,600.
        Bancroft/Livings
        Passed unanimously

Motion: To schedule a public hearing for Wednesday, September 26, 2007 at 8:00 p.m. for taking by condemnation an easement across the property of Blue Dog Property Trust, 97 Newberry Rd in consideration of $19,550.
        Livings/Bancroft
        Passed unanimously

First Selectman Ed Filipone, FCC Questions
                      When the bond is paid, will the FCC continue to be collected?  Attorney Cummings replied that it will always be collected.  There is a legitimate/legal purpose to collect it forever.  At some point there will be a need for a plant upgrade and money will be needed.

        Mr. Anderson explained that they are looking for a way to accumulate funding for future sewer expansion.

        *Mr. Filipone arrived at 8:15 p.m. and joined the discussion
        
        Mr. Filipone asked if FCC money could be used to fund sewer projects.  Attorney Cummings replied that the answer is yes, however, the bottom line is you can’t do it unilaterally.  It can’t be done in this room; it will need to go a Town Meeting.

        Noreen Farmer from the Board of Finance explained that the FCC money is needed to pay off the debt and to re-coop money to be used to offset taxes.  The big picture needs to be looked at.  This will take a lot of work.



Assessment Question
                       Can Newberry Rd assessment money be used for future sewer projects?  Attorney Cummings replied that it can.  It can be done but not by this authority; it would need to go to a Town Meeting.
        
        Rya Corporation
Attorney Cummings gave a brief update.

*Jim Barton arrived at 8:38 p.m.

IX. Action on Facility Connection Charges

Motion: To impose the Facility Connection Charges as published for M&L Mason’s Brook LLC, 15 Mason’s Brook Lane through Newberry Village LLC, 9 Mockingbird Lane.
                Bancroft/Livings
                Passed unanimously

X. Unfinished Business
Newberry Rd Assessments
Mr. Alibozek explained that a special meeting needed to be scheduled; phone calls will be made to subcommittee members to set up a meeting.

                       Prospect Hill Rd Assessments
This will be addressed after the Newberry Rd Assessments are completed.

Modification of Sewer Service Area
Mr. Alibozek explained that a special meeting needed to be scheduled; phone calls will be made to subcommittee members to set up a meeting.

                       XI. New Business
        Mr. Anderson explained that CIP requests are due next month.  They need to come up with what they are looking for this year.  Mr. Alibozek stated that the WPCA has been very fortunate with the Town in getting what they asked for.  Mr. Anderson stated that the WPCA has made reasonable requests.  Mr. Alibozek said that Mr. Leslie would like to request money for a preliminary design for North Rd sewers.  The pump station on North Rd is over 40 years old and it will eventually fail.  Mr. Alibozek explained that everything from the Route 140 project will be going through Broad Brook.  The two Broad Brook pump stations were built around 1980 and with the added flow will need repair.  Mr. Anderson felt that maintenance is part of the SUC not CIP.   Sewer users pay for the sewer upkeep.  Mr. Filipone asked if they were requesting money for engineering.  Mr. Alibozek replied they were requesting funds for engineering costs and design of the sewer line.

Superintendent’s Report
        Mr. Alibozek explained that they had the bid opening for the Prospect Hill Drive Sewer Extension.   Spazzarini Construction bid $248,000 and was given the project. They are waiting for a packet to be put together and signed.  It should be done by the end of the week.  Attorney Cummings asked that Mr. Leslie call him about the time lines.  October 15th - 20th is the date expected for the certificate to taking; the projected start date should be October 31st.  Mr. Anderson stated that there is a time limit for the bid to be valid.

        Mr. Alibozek reported that Steve Bednarz has received his Grade II Collection Certificate.  He has also received his Grade I Waste Water Operator License and has his permit for commercial driver’s license.  

        Mr. Bancroft asked that a Revenue and Expenditure Report be available for the September meeting.

                       XII. Adjournment

Motion: To adjourn the meeting at the meeting at 8:57 p.m.              
                Bancroft/Livings
                
Respectfully submitted,



Laura Michael   
Recording Secretary