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September 24, 2008 Meeting Minutes

Minutes of Meeting of September 24, 2008

Members Present:        Paul Anderson, Tom Davis, and Dave Tyler

Members Absent: Jim Barton, Mark Livings and Ed Farrell (Alternate)

Others Present: WPCA Superintendent Kevin Leslie, WPCA Chief Operator Ed Alibozek, WPCA Attorney Vincent Purnhagen, and Recording Secretary Laura Michael

Time and Place
Paul Anderson, Chairman, called the meeting to order at 7:00 p.m. at the East Windsor Water Pollution Control Authority Administration Bldg., 192 South Water St., East Windsor, CT.  

I.  Designate Alternate to Sit for Absent Member
There were no alternate members present.

II. Acceptance of Minutes of August 27, 2008

Motion:         To accept the minutes of August 27, 2008.
                Passed unanimously

III. Payment of Bills

Motion: To authorize the payment of the September 24, 2008 bill sheet in the amount of $64,620.30.
        Discussion:  Mr. Leslie went over the Bill Sheet outlining any unusual bills.  The invoice for the new plant truck was included on this bill sheet; otherwise, the bills were actually quite low for the month.
        Passed unanimously

IV. Visitors
        Lesa Kuhns, 14 Emily Rd
        Mr. Leslie explained that this is a multi use building that has historically been billed by spaces rented.  This bill has gone to warrant and Mrs. Kuhns is present to dispute the bill.  Mrs. Kuhns stated that there have never been five tenants in the building; there are only 3 meters and 2 mail boxes.  Mr. Leslie explained that there is a sign with 4 tenants listed (Zeke’s Pump Service, Freelance Enterprises, Jonathan Enterprises and Modern Interiors) and 1 unit for rent. The WPCA Regulations state that each non-residential rentable space will be charged a minimum of 1 unit, whether rented or not. Mrs. Kuhns replied that Modern Interiors was never in the building.  Her husband put up the sign and has never taken it down.  Mr. Tyler asked if the Assessor’s records were checked.  Mr. Leslie stated that the Assessor’s personal property list shows Zeke’s Pump Service, Rebecca’s Root Beer, J. Drollett Freelance, and Broad Brook Town Centre Properties LLC.  Mrs. Kuhns replied that Rebecca’s Root Beer and Jonathan Enterprises are the same business.  The building is totally occupied by 3 tenants.

        *Attorney Purnhagen arrived at 7:12 p.m.

        Mr. Tyler asked if Jonathan Enterprises left could the space be split into 2 units.  Mr. Leslie explained that a Building Permit would be needed and the WPCA would be contacted.  It was decided that the building would be billed for 3 sewer use units and this year’s bill would be adjusted.  Mrs. Kuhns thanked the Board and left the meeting at this time.

        V. Receipt of Applications
        Southern Auto Sales, Inc., 187 South Main St
Mr. Leslie explained that this is a small addition to the old t-shirt building; an oil/water separator has been installed.  Town Engineer Norton is all set with the plans; there will be one additional EDU.

Motion: To receive the application of Southern Auto Sales, Inc., 187 South Main St.
                Passed unanimously

        Southern Auto Sales, Inc., 205 South Main St
Mr. Leslie explained that this is a small addition to an existing building; it will be used for reconditioning/detailing vehicles.  Town Engineer Norton is all set with the plans.

Motion: To receive the application of Southern Auto Sales, Inc., 205 South Main St.
                Passed unanimously

        G-III Holdings, LLC, 70, 76, & 84 Winkler Rd
Mr. Leslie explained that the plans had been submitted.  Dana Steel of JR Russo was present at the meeting.  He explained that their Attorney is working on the agreements.  Mr. Steel had easement maps to submit with the plans.  The sewer line was put as close to the road as possible in public land.  Mr. Norton’s original memo asked for core bore detail; it was added to the plans and Mr. Norton takes no exceptions to the plans.

Motion: To receive the application of G-III Holdings, LLC, 70, 76, & 84 Winkler Rd subject              to the WPCA Attorney approving easements.
                Passed unanimously

Mr. Giorgio and Mr. Steel thanked the Board and left the meeting at this time.

VI. Approval of Applications – there were no applications to be approved

        VII. Legal
        FCC Regulations
Mr. Anderson stated that he had studied the FCC Regulations and the only problem he saw was a typo in the last paragraph, “wherever” should be “whenever”.  It was originally published for Public Hearing with this typo.  Attorney Purnhagen will correct the typo and send the corrected version to Mr. Anderson.  A public hearing will then be scheduled.

Chapter 7 Bankruptcy
        Attorney Purnhagen stated that the debtor was involuntary entered into bankruptcy by a creditor and a motion to dismiss has been filed.  WPCA collections can resume once the dismissal is granted.  

Pump Station Agreement – SJK Properties, Quarry Meadows
        There was nothing new to report.

Rya Corporation
        There was nothing new to report.

        Motion: To suspend the regular meeting for the purpose of holding the public hearing scheduled for 7:30 p.m.
                Passed unanimously

VIII. Public Hearing Scheduled at 7:30 p.m.

       Motion:         To open the public hearing for Mansions at Canyon Ridge LLC, 13 Canyon Ridge Drive and 15 Canyon Ridge Drive.   
                Passed unanimously

                There was no one present for Mansions at Canyon Ridge LLC, 13 Canyon Ridge Drive.  Mr. Leslie stated that this is a new 10 unit apartment building and none of the FCC has been paid.

        There was no one present for Mansions at Canyon Ridge LLC, 15 Canyon Ridge Dr.  Mr. Leslie stated that this is a new 10 unit apartment building and none of the FCC has been paid.

        The Mansions at Canyon Ridge have received CO’s for 51 units to date, FCC’s have been paid for these units and they are being billed sewer user charges for these units; there are also applications for an additional 70 units.  The Mansions are moving right along and paying their bills.  It is reported that they are renting the units as fast as they can build them.
        Motion: To close the public hearing for Mansions at Canyon Ridge LLC, 13 Canyon                         Ridge Drive and 15 Canyon Ridge Drive.
        Passed unanimously

Motion: To resume the regular meeting.
                        Passed unanimously

Attorney Purnhagen left the meeting at 7:35 p.m.


        IX. Action on Facility Connection Charges

Motion: To impose the Facility Connection Charges as published for Mansions at Canyon Ridge LLC, 13 Canyon Ridge Drive and 15 Canyon Ridge Drive.
        Passed unanimously
X. Unfinished Business
42 Bridge St – Number of Units
Mr. Leslie explained that this is almost similar to the Kuhn’s property.  The Assessor didn’t have any information on this property and was unaware of the businesses in the building.  East Windsor Building Official Rand Stanley has offered to go into the building and give his opinion on how many units there are.  Mr. Leslie will ask the Building Department how they define a rentable space.

Newberry Rd Assessments
Mr. Leslie reported that they are recovering 50% of the cost of the project with the assessment; the average assessment will be $5,912.

Prospect Hill Rd Assessments
        Mr. Leslie explained that they had looked at what portion of the project was usable vs. unusable.  68% of the project is usable and they will recover 50% of that amount.  The average assessment is about $12,000.  This is a bargain, most towns are assessing at 100% of the project cost to pay off loans for the projects.  Mr. Leslie said that he would have a draft of the assessment regulations for next month for the two projects.  Once the regulations are accepted, a public hearing will be scheduled.
Modification of Sewer Service Area
        Mr. Leslie had the current draft of the SSA Map.  Areas had been added and corrections made.  All of Harrington Road has been included.  It was decided to leave A2 areas out unless they have buildings on them already.

        XI. New Business
        North Rd Design
Mr. Leslie reported that $44,000 has been approved for the North Road Sewer Design.  He has spoken with other Town Departments and the consensus was to move forward. CIP will be skipped; the project is too expensive. It would be bonded.

Mr. Leslie asked Jay Ussery for a fixed price estimate.  It includes design development, design drafting, specifications for a new pump station, inland/wetland permits, field boundaries, DOT coordination, borings and bidding. The estimate for this is $39,350. Mr. Leslie asked the Board how they would like to move forward.  Should they run an ad requesting qualifications, get Russo’s and other engineering firms in for an interview?  During the interview questions would be asked, but you could not ask about cost; the answers would be assigned a point value, the points would be added up and that’s how you would choose who to hire.  The Board felt uncomfortable hiring someone before seeing the price. They would feel more comfortable hiring someone local.  Mr. Tyler feels that Russo’s has good control in Town.  Mr. Leslie suggested scheduling Russo’s to come in for a presentation.  Mr. Leslie asked Mr. Anderson to look at the Town Charter to see what it says about bidding.

        Superintendent’s Report
        Mr. Leslie reported that there is $12,500 in this year’s budget for the pump station upgrades.  There was $12,500 in last year’s budget that was put into CNR.  The WPCA asked that this project be funded over two years.  The money was approved; this is a Board of Finance issue.  Mr. Farrell expressed concerns that this might affect funding for the North Road Sewer Project; it does not affect it, these are two separate projects.

The new work truck has been delivered.

Mr. Leslie reported that the there is a depression on Scantic Rd at the S curve near the bottom of the hill.  The DOT calls regularly about this.  They would like the WPCA to dig it up and see if it needs repair.  The money would be taken from the account that the WPCA and the Town contributes to.  Mr. Leslie has a contractor tentatively scheduled for early October.

XII. Executive Session

Motion: To enter into Executive Session with Ed Alibozek included to discuss a personnel                contract issue at 8:40 p.m.
                Passed unanimously

Motion: To come out of Executive Session at 8:55 p.m. and resume the regular meeting.
                Passed unanimously

Motion: To amend the Collective Bargaining Agreement between the East Windsor                   Water Pollution Control Authority and Connecticut Independent Labor Union                       Local #23 to allow the Chief Operator as a salaried employee to be paid in full for             sick time in excess of 208 days each year on his anniversary date.
                Passed unanimously

                XIII. Adjournment

Motion: To adjourn the meeting at 8:58 p.m.
Respectfully submitted,

Laura Michael   
Recording Secretary