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October 29, 2008 Meeting Minutes
 TOWN OF EAST WINDSOR
WATER POLLUTION CONTROL AUTHORITY

Minutes of Meeting of October 29, 2008

Members Present:        Paul Anderson, Jim Barton, Dave Tyler and Mark Livings

Members Absent: Tom Davis and Ed Farrell (Alternate)

Others Present: WPCA Superintendent Kevin Leslie, WPCA Attorney Vincent Purnhagen, Jay Ussery and Bob Saunders, from JR Russo and Recording Secretary Laura Michael

Time and Place
Paul Anderson, Chairman, called the meeting to order at 7:00 p.m. at the East Windsor Water Pollution Control Authority Administration Bldg., 192 South Water St., East Windsor, CT.  

I.  Designate Alternate to Sit for Absent Member
There were no alternate members present.

II. Acceptance of Minutes of September 24, 2008

Motion:         To accept the minutes of September 24, 2008.
                Tyler/Living
                In Favor: Tyler/Anderson/Barton
                Abstained: Livings
                Passed

III. Payment of Bills

Motion: To authorize the payment of the October 29, 2008 bill sheet in the amount of $49,483.36
        Tyler/Barton            
        Discussion:  Mr. Leslie went over the Bill Sheet outlining any unusual bills.  
        Passed unanimously

IV. Visitors
No visitors were scheduled.

*Attorney Purnhagen arrived at 7:10 p.m.

Mr. Leslie reported that WPCA workers had to access the right of way near the Farmer’s property on South Water St.  A message was left on the Farmer’s answering machine that they would be there.  Mr. Farmer wants to grant permission before workers access the right of way.  Attorney Purnhagen suggested that a letter be sent to the Farmer’s advising them to consult their attorney.
        
        V. Receipt of Applications
        There were no new applications.

        VI. Approval of Applications
Southern Auto Sales, Inc., 187 South Main St & 205 South Main St
        Mr. Leslie reported that these applications were all set.

Motion:         To approve the applications of Southern Auto Sales, Inc., 187 South Main St &                   205 South Main St.
                Livings/Barton
                Passed unanimously

G-III Holdings, LLC, 70, 76, & 84 Winkler Rd
Attorney Purnhagen reported that Attorney Cummings was working on the easements with Attorney Landolina.  This application will be continued.

        VII. Legal
        Uncollectable/Hardship Accounts
        Mr. Leslie went over several delinquent accounts.  The first was 108 Greenwoods Lane; it had been to warrant and returned by State Marshal Barton.  It is reported to be in foreclosure.  Attorney Purnhagen suggested letting this one ride; when there is a transfer of property, it will get paid.  The next was 67 Prospect Hill Drive; it has been to warrant in the past and it is the belief that the property owner doesn’t have any money.  Mr. Barton will try collecting this account again.  The next property was 91 Tromley Road, it had been to warrant and returned uncollected.  No assets or bank accounts could be located.  Mr. Barton will try collecting this account again.  The last account was 76 Depot Street; it had been to warrant and returned uncollected.  It is believed that the property owner, who doesn’t live at the property, is deceased.  Mr. Barton will try to get more information about this account.  After going over these accounts, Mr. Barton reported that there are a couple of more warrants to be returned uncollected.

It was decided that all delinquent accounts will be given to Mr. Barton; if returned, they will be given to Attorney Purnhagen.

        FCC Regulations
        Attorney Purnhagen provided a corrected copy of the FCC Regulations for Mr. Anderson to sign.  The Amended and Restated Regulations will be published and a Public Hearing will be held.

Pump Station Agreement – SJK Properties, Quarry Meadows
        There was nothing new to report.

Rya Corporation
        There was nothing new to report.

Attorney Purnhagen left the meeting at 7:30 p.m.

        Motion: To suspend the regular meeting for the purpose of holding the public hearing scheduled for 7:30 p.m.
                Livings/Barton
                Passed unanimously

VIII. Public Hearing Scheduled at 7:30 p.m.

       Motion:         To open the public hearing for the Mansions at Canyon Ridge LLC, 11 Canyon Ridge Dr through Kement, 307 North Rd.
                Tyler/Barton
                Passed unanimously

                There was no one present for Mansions at Canyon Ridge LLC, 11 Canyon Ridge Drive.  It was stated that this is a new 10 unit apartment building and none of the FCC has been paid.

        There was no one present for G-III Holdings, LLC, 64 Newberry Rd.  It was stated that this is a new single family residential construction and one-half of the FCC has been paid.  The address was incorrectly listed as 64 Newberry Rd; it should be 64 Winkler Rd.  The public hearing notice published in the JI will need to be checked to see if it was published correctly.

        Motion: To continue the public hearing of 64 Winkler Rd to the November meeting.
                        Livings/Barton
                        Passed unanimously

        There was no one present for JDR LLC, 24 Farms Rd.  Mr. Leslie explained that this is a new single family residential construction and one-half of the FCC has been paid.

There was no one present for Choo, 129 South Main St.  Mr. Leslie explained that this is an existing residential property that had a failed septic system and one-half of the FCC has been paid.

There was no one present for Bethany Baptist Church, 278 North Rd.  Mr. Leslie explained that this is the church parsonage and all of the FCC has been paid.

There was no one present for Kement.  Mr. Leslie explained that this is an existing residential property and all of the FCC has been paid.

        Motion: To close the public hearing for Mansions at Canyon Ridge LLC, 11 Canyon                         Ridge Drive and JDR LLC, 24 Farms Rd through Kement, 307 North Road.
                        Livings/Barton
        Passed unanimously

Motion: To resume the regular meeting.
        Tyler/Livings
                        Passed unanimously

        IX. Action on Facility Connection Charges

Motion: To impose the Facility Connection Charges as published for the Mansions at Canyon Ridge LLC, 11 Canyon Ridge Drive and JDR LLC, 24 Farms Road through Kement, 307 North Rd.
        Tyler/Barton
        Passed unanimously

X. Unfinished Business
42 Bridge St – Number of Units
Mr. Leslie explained that Building Official Rand Stanley had not been able to get to this property.  Mr. Leslie went to the building himself.  The second floor is occupied by the antique/vintage shop and a nail salon.  The first floor is occupied by the Copier Connection, which takes up several spaces, and there are a couple of locked doors.  The sign on the building lists a T-shirt place and a massage parlor.  The Town lists the massage parlor as using 2 rooms.  They are being billed for 4 units.  There are 3 verifiable spaces plus the message parlor.  Mr. Leslie felt comfortable with the 4 unit charge.  It was the consensus to leave the bill at 4 units unless the property owner can prove otherwise.  Mr. Anderson stated that this is still addressable.  Mr. Leslie will write to the property owner.
Newberry Rd Assessments and Prospect Hill Rd Assessments
Mr. Leslie handed out the Newberry Rd and Prospect Hill Rd Assessment Policies.  These were based on the Assessment Spreadsheets.  It was the consensus of the Board to adopt these policies.  After the holidays, the next step would be to publish the assessments and hold public hearings.
                
Modification of Sewer Service Area
        Mr. Leslie had the latest draft of the SSA Map.  The zone lines were followed unless there was a house on the property.  The next step would be to hold a public information meeting.  Mr. Leslie will contact Bill Hogan of the CT DEP to check his availability for January.

        Mansions at Canyon Ridge
        Mr. Leslie reported that the Mansions at Canyon Ridge have 5 buildings with CO’s, 2 building with FCC’s paid that are waiting for CO’s and 5 pending applications.  They have paid for 71 units, $177,500 which is half of the FCC.  There is an additional $177,500 on the FCC payment plan.  There are 50 more units under construction with applications pending that have no fees paid; there is $125,000 pending.  They have received 51 CO’s, there are 20 to come, and 50 pending.  They are paying sewer user fees for all units with CO’s.

        XI. New Business
        North Rd Design
Mr. Leslie explained that there is some money for the North Road Sewer Design.  Jay Ussery and Bob Saunders from JR Russo were present to discuss the project.  Mr. Ussery displayed maps and distributed proposals for the project.  The idea is to eliminate the North Road Pump Station.  Gravity sewer would run from Mullen Road westerly toward the Trolley Museum and North behind WB Mason, which is lower in elevation than the existing pump station.  Only one new pump station would be needed.  Mr. Ussery has some concern of ledge near Shoham Rd.  The borings will give an idea of where and what we’re dealing with.  Mr. Ussery went over the task list.
1.      Develop design plan and location, survey information, wetland work, topo along whole route
2.      Lay out sewer plan and profile
3.      Pump Station
4.      Wetland Permit
5.      Easements, coordination with DOT, Bid Specs, Construction Meetings, stake out/asbuilts
Russo’s proposed price is $35,600 and Welti’s price for borings $15,320.  The WPCA currently has $44,000, could get through Tasks 1-3 and the borings.  Mr. Anderson would like to get Russo’s started.  Mr. Tyler felt that the amount of information Russo’s already has and the control in Town would save money.  Mr. Livings was concerned with not having a second bid.  Mr. Barton agreed with Mr. Livings.

Mr. Leslie said he could get cost estimates for the November meeting.

Standard Guidelines for Sanitary Sewer Construction
Mr. Ussery provided a guide that was put together for Windsor Locks; the same could be done for East Windsor.  He explained that this can be provided electronically and by CADD.  They could get together with Town Engineer Len Norton to develop this document.

3 Year Review
EWD LLP, 226 Main Street
Mr. Leslie reported that this is the sports dome on Main St.  They paid for 1 EDU and their 3 year average 1.66; since 1 unit is given for growth, there is no increase in FCC.


Cedar of New England, 45 Prospect Hill Rd
Mr. Leslie reported that this is the Wendy’s Restaurant.  They paid for 6 EDU’s and their 3 year average is 12; with the 1 unit given for growth, there is an increase in FCC of 5 EDU’s.  A public hearing will be scheduled.

North Road Realty LLC, 14 North Rd
Mr. Leslie reported that this is Don’s Auto Care, formerly the State Emissions Building.  The established flow for the building was 2 units and their 3 year average is 14; with the 1 unit given for growth, there is an increase of 11 units.  A public hearing will be scheduled.  Mr. Leslie asked Mr. Ussery to contact the property owner.

Mr. Ussery and Mr. Saunders thanked the Board and left the meeting at this time.

2009 Meeting Schedule
The WPCA meeting will be held on the last Wednesday of each month with the exception of November.

Motion: To adopt the 2009 WPCA meeting Scheduled as presented.
                Tyler/Livings
                Passed unanimously

        Superintendent’s Report
        Mr. Leslie reported that they have 2 dig ups; one on the “S” curve and the airline at the plant.  The airline will be done next week.  The plant had its scheduled visit from CONN-OSHA; this is required every third year.  When it is scheduled, if anything is found they can’t be fined, they only have to fix it.  There were a few minor fixes, light bulbs in the exit signs for example.  The repairs will not cost much.  Mr. Leslie explained that the WPCA didn’t ask for any CIP this year; he will send them a thank you for their past support.

                XII. Adjournment

Motion: To adjourn the meeting at 8:44 p.m.                             
                                                
Respectfully submitted,


Laura Michael   
Recording Secretary