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November 19, 2008 Meeting Minutes
 TOWN OF EAST WINDSOR
WATER POLLUTION CONTROL AUTHORITY

Minutes of Meeting of November 19, 2008

Members Present:        Paul Anderson, Tom Davis, Jim Barton, and Dave Tyler

Members Absent: Mark Livings and Ed Farrell (Alternate)

Others Present: WPCA Superintendent Kevin Leslie, WPCA Attorney Vincent Purnhagen, Jay Ussery of JR Russo, Bob Saunders of JR Russo and Recording Secretary Laura Michael

Time and Place
Paul Anderson, Chairman, called the meeting to order at 7:00 p.m. at the East Windsor Water Pollution Control Authority Administration Bldg., 192 South Water St., East Windsor, CT.  

I.  Designate Alternate to Sit for Absent Member
There were no alternate members present.

II. Acceptance of Minutes of October 29, 2008

Motion:         To accept the minutes of October 29, 2008.
                Tyler/Barton
                Discussion: Mr. Anderson reported that he and Mr. Barton had been reappointed                   for a four year term to the WPCA Board, to expire 11/1/2012, at the October 21,                         2008 Board of Selectmen’s Meeting.  They have been sworn in at the Town                         Clerk’s Office.
                Passed unanimously

III. Payment of Bills

Motion: To authorize the payment of the November 19, 2008 bill sheet in the amount of $40,703.98.
        Tyler/Davis                     
        Discussion:  Mr. Leslie went over the Bill Sheet outlining any unusual bills.  A bill from Cota Construction for the air line repair at the plant in the amount of $3,864.64 was added to the bill sheet.
        Passed unanimously

IV. Visitors
No visitors were scheduled.

*Attorney Purnhagen arrived at 7:10 p.m. and remained until adjournment
        
        V. Receipt of Applications
        There were no new applications.
        


        
        VI. Approval of Applications
G-III Holdings, LLC, 70, 76, & 84 Winkler Rd
Attorney Purnhagen reported that he is waiting to touch base with Attorney Cummings, who is away at this time, concerning the easements.
        
        VII. Unfinished Business
Modification of Sewer Service Area
Mr. Leslie reported that he had not called Bill Hogan as was discussed at the October meeting since the correspondence from Mr. Hogan came.  Mr. Anderson stated he wants to get the ball rolling; the call can be made.  Mr. Anderson wants to get the map established in Town and get the Town in agreement; then we’re done.  
        
        VIII. Legal
                Pump Station Agreement – SJK Properties, Quarry Meadows
        There was nothing new to report.

Rya Corporation
        There was nothing new to report.
                        
        Delinquent Sewer User Account
                Mr. Barton explained that it has been verified that the property owner of one of the delinquent accounts discussed last month is deceased.  He died on or about September 21, 2008 and doesn’t appear to have any relatives.  Attorney Purnhagen will contact the Town Attorney about petitioning Probate Court.

        Motion: To suspend the regular meeting for the purpose of holding the public hearing scheduled for 7:15 p.m.
                Tyler/Davis
                Passed unanimously

IX.      Public Hearing Scheduled at 7:15 pm

Motion: To open the Public Hearing for FCC Regulations Amended & Restated.
                Tyler/Davis
                Passed unanimously

Mr. Anderson read the public hearing notice that was published in the Journal Inquirer on November 7, 2008.  Mr. Anderson asked if there were any comments; there were not any.

Motion: To close the Public Hearing for FCC Regulations Amended & Restated.
                Tyler/Davis
                Passed unanimously

X. Action on FCC Regulations Amended & Restated

Motion: To approve the action on FCC Regulations Amended & Restated.
                Tyler/Davis
                Passed unanimously

        
        XI. New Business
        Superintendent’s Report
        Mr. Leslie reported that the leak in the air line has been repaired.  He will be putting together a plan to clean out one of the oxidation ditches.  All of the pump station upgrades have been completed; next they will be working on getting the information from the pump stations to the plant.  Mr. Leslie reported that he sent a letter to the owner of 42 Bridge Street and to the Farmer’s; he has not had any response.

XII. Public Hearing Scheduled at 7:30 p.m.

       Motion:         To open the public hearing for G-III Holdings, LLC, 64 Winkler Rd through LCC Partnership, 205 South Main St.
                Tyler/Davis
                Passed unanimously

                There was no one present for G-III Holdings, LLC, 64 Winkler Rd.  Mr. Leslie stated that this is a new single family residential construction and one-half of the FCC has been paid.  The address was incorrectly listed as 64 Newberry Rd on the October Agenda; it should have been 64 Winkler Rd.  The public hearing notice published in the JI was published correctly.
        
        There was no one present for Newberry Village LLC, 55 Mourning Dove Trail.  Mr. Leslie explained that this is a new active adult house and one-half of the FCC has been paid.

        There was no one present for Newberry Village LLC, 58 Mourning Dove Trail.  Mr. Leslie explained that this is a new active adult house and one-half of the FCC has been paid.

        There was no one present for LCC Partnership, 187 South Main Street.  Mr. Leslie explained that this is an existing commercial building and all of the FCC has been paid.

        There was no one present for LCC Partnership, 205 South Main Street.  Mr. Leslie explained that this is an addition to an existing commercial building.  There is no increased flow and there is no additional FCC.

        Motion: To close the public hearing for G-III Holdings, LLC, 64 Winkler Rd through LCC                  Partnership, 205 South Main St.
                        Tyler/Davis
        Passed unanimously

XIII. Action on Facility Connection Charges

Motion: To impose the Facility Connection Charges as published for G-II Holdings, LLC, 64 Winkler Rd through LCC Partnership, 205 South Main St.
        Tyler/Davis
        Passed unanimously

New Business – Continued
North Road Sewer
                    Mr. Leslie explained that Russo’s estimate for the North Road Sewer Design had been received last month.  At that time, it was decided to get a couple more estimates.  Mr. Leslie called Mr. Ussery to ask if minded if his tasks were used as a template for the estimates, Mr. Ussery said it was fine.  Mr. Leslie contacted CDM, a fairly large engineering firm in Wethersfield.  They replied with a one page letter stating their concerns; they would like to do a pre-engineering report.  They felt the project would be given to a local firm.  The feeling was that they were saying thanks, but no thanks.  Mr. Leslie also contacted Fuss & O’Neill.  He received a proposal from them; it was considerably higher than Russo’s.  Fuss & O’Neill wanted a design to build proposal from the WPCA. There was a discussion concerning awarding the project to Russo’s.  Mr. Anderson stated that the WPCA has done their due diligence.  Mr. Anderson asked Mr. Ussery if the numbers provided were hard numbers, Mr. Ussery replied that they were.  

        Motion: To engage JR Russo and Associates to do the preliminary work on Gravity                         Sewer, Force Main Sewer and Pump Station on North Road from Mullen Road                         west to the existing North Road Pump Station revised proposal dated October                     28, 2008, Tasks I-VII in amounts as written.
                        Tyler/Davis
                        Passed unanimously

XIV. Public Hearing Scheduled at 7:45 pm

Motion: To open the public hearing for Cedar of New England, 45 Prospect Hill Road and North Road Realty LLC, 14 North Road.
        Davis/Barton
        Passed unanimously

                     There was no one present for Cedar of New England, 45 Prospect Hill Rd.  Mr. Leslie explained that this is Wendy’s.  He has had numerous conversations with them.  They are requesting a 12 month extension.  They reported that there were breakages in the irrigation system; two repair invoices were provided, one from May 2008 and one from April 2007.  Mr. Leslie suggested that they install a meter for their irrigation system.  They have scheduled the installation of a meter; it is believed that 3-4 units of usage have been for the irrigation system.  Mr. Leslie suggested granting the request.

           Jay Ussery was present for North Road Realty LLC, 14 North Road, Don’s Auto Care.  Mr. Ussery submitted a letter from Don’s Auto Care for the record. Since receiving notice of the 3 Year Review, they have been reading their meter daily.  They have found a leaking toilet and float in the car wash storage tank that is sticking, calling for 1000’s of gallons of water.  This clean water is going directly into the sewer.  This has been repaired and they are asking for a 12 month extension.

                Mr. Leslie suggested granting two year extensions for each of these properties.  The changes will be reflected in the water records we receive a year from now.

Motion: To close the public hearing for Cedar of New England, 45 Prospect Hill Road and North Road Realty LLC, 14 North Road.
        Tyler/Davis
        Passed unanimously




XV. Action on Three Year FCC Review

Motion: To grant a two year extension of the Three Year FCC Review for Cedar of New England, 45 Prospect Hill Road and North Road Realty LLC, 14 North Road.
        Tyler/Davis
        Passed unanimously

Mr. Ussery and Mr. Saunders thanked the Board and left at this time.

                XVI. Adjournment

Motion: To adjourn the meeting at 8:00 pm
                Barton/Davis                                    
                                                
Respectfully submitted,


Laura Michael   
Recording Secretary